Board of Directors/2019-07-02/Minutes

From PCSAR

Status of this document

This document is NOT Official. This document has been adopted by the board at the link meeting. It can be amended at any board meeting.

Attending

Present:

• Igor Grujic (President)
• Brett Wuth (Secretary/Treasurer)
• Sabrina Ryans (Administrator)

Absent with Regret:

• Claus Burchert (Director at Large)

Quorum was achieved.

Meeting

Call to Order

The meeting was called to order Igor Grujic at 1742. Sabrina Ryans recorded minutes.

Agenda

Moved by Brett Wuth, seconded by Igor Grujic that the Agenda be adopted as amended. Carried.

Minutes

Moved by Igor Grujic, seconded by Brett Wuth that the minutes of the 2019-06-04 board meeting be adopted as presented. Carried.

Moved by Igor Grujic, seconded by Brett Wuth that the minutes of the 2019-06-26 board meeting be adopted as presented. Carried.

New Member Applications

None to report.

Incidents

2019-06-15 Mount Haig Standby: PCSAR tasked by RCMP then changed to standby due to the condition of the patient. The decision was made to use Kananaskis Emergency Services to long-line the patient from their location.

Financial

Moved by Brett Wuth, seconded by Igor Grujic that the Financial Statements be accepted as information. Carried.

Action Administrator to meet with Treasurer to enter Budget into Quickbooks.

Discussion occurred on the need for a policy regarding expense claim timeline limits. Action Sabrina Ryans will draft a policy to be circulated to the board and voted on during the August board meeting.

Action the board will meet in the first 2 weeks of August to prepare a budget for the 2019/2020 Fiscal year.

Action Board members will hold an email discussion on the long-term funding needs during July.

Moved by Brett Wuth, seconded by Igo Grujic, that the credit card use policy be updated to include the following: "Purchases outside of the auto-payments for PCSAR bills must be pre-approved, to a maximum of $499, by either the Treasurer or the President. All purchases above $500 must be approved by the Board as per spending policies. Copies of reciepts must be provided. Administrator will ensure that President and Treasurer can view credit card statements in real time through online banking, in addition, email alerts will be set up through the credit card provider informing the board when purchases occur." Carried.