Board of Directors/2019-09-03/Minutes

From PCSAR

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Revision as of 03:08, 4 September 2019

Status of this document

This document is NOT Official. This document has been adopted by the board at the link meeting. It can be amended at any board meeting.

Attending

Present:

Igor Grujic (President)
Brett Wuth (Secretary/Treasurer)
Sabrina Ryans (Administrator)
Claus Burchert (Director at Large)

Quorum was achieved.

Meeting

Call to Order

The meeting was called to order Igor Grujic at 1740. Sabrina Ryans recorded minutes.

Agenda

Moved by Igor Grujic, seconded by Brett Wuth that the Agenda be adopted as amended. Carried.

Minutes

Moved by Brett Wuth, seconded by Igor Grujic that the minutes of the 2019-07-02 board meeting be adopted as presented. Carried.

New Member Applications

None to report.

Incidents

None to report.

Administrator's Report

Sabrina Ryans is working on finishing up the financials for year-end.

Action Administrator to complete year-end finances, OFC & Casino Grant Reports.

Action Administrator to enter 2018/2019 Budget into Quickbooks.

Action Sabrina Ryans will draft a policy regarding expense claim time limits to be circulated to the board and voted on during the October board meeting.

Financial

Moved by Brett Wuth, seconded by Igor Grujic that the Financial Statements be accepted as information. Carried.

Action Board members will hold an email discussion on the 2019/2020 budget. Brett Wuth will begin the conversation.

Moved by Igor Grujic, seconded by Brett Wuth that payment of $1,127.88 to 645858 AB Ltd. for administrator's services from June 16 2019 to August 31 2019 be approved. Carried.

Moved by Igor Grujic, seconded by Claus Burchert that payment of $1,209.60 to Brett Wuth for reimbursement for catering costs for SAR Basics 2018 be approved. Carried.

Moved by Igor Grujic, seconded by Claus Burchert that payment of $2,525.28 to Wildsoft Consulting for instructional services for SAR Basics 2018 be approved. Carried.

Moved by Igor Grujic, seconded by Brett Wuth that payment of $931.39 to Chris Jorgensen for instructional services for SAR Basics 2018 be approved. Carried.

Moved by Brett Wuth, seconded by Igor Grujic that the 2018/2019 Budget be adopted as the interm 2019/2020 budget and taht expenditures be authorized to the toatl of each line item of the budget, with any individual expenditures of over $500 requiring additional board approval. Carried.

Functional Area Reports

Liaison

Next Board Meeting: [date] 17:30
Suggested motion: Moved by _______________, seconded by _______________ to adjourn.

Retrieved from "http://pcsar.dyndns.org:8080/mediawiki/index.php/Board_of_Directors/2019-09-03/Minutes"

@@ Line 23: / Line 23: @@
 '''Moved''' by Brett Wuth, seconded by Igor Grujic that the minutes of the 2019-07-02 board meeting be adopted as presented. Carried.
-## Approval of payments over $500 or outside budget (Admin - Sabrina, 17:55, 3 min)
+===New Member Applications===
-##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $1,127.88  to 645858 AB Ltd. for administrator's services from June 16 2019 to August 31 2019 be approved.
+None to report.
-##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $1,209.60 to Brett Wuth for reimbursement for catering costs for SAR Basics 2018 be approved.
-##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $2,525.28 to Wildsoft Consulting for instructional services for SAR Basics 2018 be approved.
+===Incidents===
-## 2019/2020 Budget update
+None to report.
-# Break (5 min)
-# Functional Area Reports
+===Administrator's Report===
-## Liaison (President - Igor)
+Sabrina Ryans is working on finishing up the financials for year-end.
-## [[Fundraising]] (Treasurer - Brett)
-## [[Training]] (Training Cmte - Brett, 18:29, 3 min)
+'''Action''' Administrator to complete year-end finances, OFC & Casino Grant Reports.
-## [[Membership Committee|Membership]]
-## [[Equipment]] (?, 18:34, 5 min)
+'''Action''' Administrator to enter 2018/2019 Budget into Quickbooks.
-## [[Pre-Plan]] (Preplan - Brett, 18:39, 2 min)
-## [[Technical Rescue]] (Techinical - Brett, 18:41, 1 min)
+'''Action''' Sabrina Ryans will draft a policy regarding expense claim time limits to be circulated to the board and voted on during the October board meeting.
-## [[Call Out]] (?, 18:42, 1 min)
-## [[Audit]] (Treasurer - Brett, 18:43, 3 min)
+===Financial===
-## [[Technology]] (Technology - Brett)
+'''Moved''' by Brett Wuth, seconded by Igor Grujic that the {{link|Members:Financial/Statements|Financial Statements}} be accepted as information. Carried.
-## [[Prevention]] (?)
-# [[Action Items]] Review & Update (Brett, 18:46, 5 min)
+'''Action''' Board members will hold an email discussion on the 2019/2020 budget. Brett Wuth will begin the conversation.
-# [[Strategic Planning]] (18:34, 25 min)
-# Adjournment (President - Igor, 18:51, 1 min)
+'''Moved''' by Igor Grujic, seconded by Brett Wuth that payment of $1,127.88  to 645858 AB Ltd. for administrator's services from June 16 2019 to August 31 2019 be approved. Carried.
+'''Moved''' by Igor Grujic, seconded by Claus Burchert that payment of $1,209.60 to Brett Wuth for reimbursement for catering costs for SAR Basics 2018 be approved. Carried.
+'''Moved''' by Igor Grujic, seconded by Claus Burchert that payment of $2,525.28 to Wildsoft Consulting for instructional services for SAR Basics 2018 be approved. Carried.
+'''Moved''' by Igor Grujic, seconded by Brett Wuth that payment of $931.39 to Chris Jorgensen for instructional services for SAR Basics 2018 be approved. Carried.
+'''Moved''' by Brett Wuth, seconded by Igor Grujic that the 2018/2019 Budget be adopted as the interm 2019/2020 budget and taht expenditures be authorized to the toatl of each line item of the budget, with any individual expenditures of over $500 requiring additional board approval. Carried.
+===Functional Area Reports===
+'''Liaison'''
 #: Next Board Meeting: [date] 17:30
 #: ''Suggested motion: Moved by _______________, seconded by _______________ to adjourn.