Board of Directors/2019-12-10/Minutes

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== Status of this document ==
== Status of this document ==
This document is official. NOT OFFICIAL. This document has been adopted by the board at the {{link|Board of Directors/2019-12-10}} meeting. It can be amended at any board meeting.
This document is official. NOT OFFICIAL. This document has been adopted by the board at the {{link|Board of Directors/2019-12-10}} meeting. It can be amended at any board meeting.
 +
 +
== Attending ==
 +
Present:
 +
* {{member|Igor Grujic}} (President)
 +
* {{member|Brett Wuth}} (Secretary/Treasurer)
 +
* {{member|Sabrina Ryans}} (Administrator)
 +
 +
Quorum was achieved.
 +
 +
Regrets: {{member|Claus Burchert}} (Director at Large)
 +
 +
==Meeting==
 +
 +
===Call to Order===
 +
The meeting was called to order Igor Grujic at 1743. Sabrina Ryans recorded minutes.
 +
 +
===Agenda===
 +
'''Moved''' by Igor Grujic, seconded by Brett Wuth that the Agenda be adopted as presented. Carried.
 +
 +
===Minutes===
 +
'''Moved''' by Brett Wuth, seconded by Igor Grujic that the minutes of the 2019-10-22 board meeting be adopted as presented. Carried.
 +
 +
===New Member Applications===
 +
'''Moved''' by Brett Wuth, seconded by Igor Grujic that {{member|Celesa Horvath}} be accepted as an Associate Member of PCSAR. Carried.
 +
 +
'''Moved''' by Brett Wuth, seconded by Igor Grujic that {{member|Jacinthe Fontaine}} be accepted as a Member of the Community Response Group. Carried.
 +
 +
===Incidents===
 +
Snowmobile Search for a hunter, who had not checked in with family following a day out. Worked well with AB Parks, CNP SAR & RCMP. The subject was located unharmed, self-extracting. A critique will be scheduled in early 2020.
 +
 +
===Administrator's Report===
 +
Nothing to Report. Busy season approaching.
 +
 +
 +
===Financial===
 +
 +
'''Moved''' by Igor Grujic, seconded by Brett Wuth that payment of $709.50 to 645858 AB Ltd for administrator's services in the period of Oct. 16 to Nov. 15 2019 be approved. Carried.
 +
 +
===Functional Area Reports===
 +
'''Liaison'''
 +
*Nothing to Report
 +
 +
'''Fundraising'''
 +
*Nothing to Report
 +
 +
'''Training'''
 +
*SAR Basics will be offered in Jan-March 2020 in Pincher Creek. Board will need to vote ASAP on local vs outside area providers.
 +
 +
'''Membership'''
 +
*Discussion was had on actions needed to bring in new board members in the near future. '''Action''' Brett will sort membership database to provide information on which members are eligible.
 +
* '''Action''': Sabrina will update the Vulnerable Sector Check to ensure that it complies with RCMP requirements.
 +
* Recommendation that Board and SARA look into the use of BackCheck as an option, to ease the administrative burden on new members.
 +
 +
'''Equipment'''
 +
*Nothing to Report
 +
 +
'''Pre-Plan'''
 +
*Nothing to Report
 +
 +
'''Technical Rescue'''
 +
*Nothing to Report
 +
 +
'''Call Out'''
 +
*Nothing to Report
 +
 +
'''Audit'''
 +
*Members are still needed for audit - initial asks were unable to help.
 +
**'''Action:''' Sabrina to assist with Audit preparation
 +
 +
'''Technology'''
 +
*Nothing to Report
 +
 +
'''Prevention'''
 +
*Nothing to Report
 +
 +
===Action Item Review and Update===
 +
All action items from the previous meeting were covered within the meeting agenda.
 +
 +
===Strategic Planning===
 +
*Nothing to Report
 +
 +
===Adjournment===
 +
'''Moved''' by Igor Grujic, seconded by Brett Wuth to adjourn.
 +
*Meeting was adjourned at 1900.
 +
*Next Board Meeting: 2020-01-07 at 1730.

Revision as of 00:52, 7 March 2020

Contents

Status of this document

This document is official. NOT OFFICIAL. This document has been adopted by the board at the 2019-12-10 meeting. It can be amended at any board meeting.

Attending

Present:

Quorum was achieved.

Regrets: Claus Burchert (Director at Large)

Meeting

Call to Order

The meeting was called to order Igor Grujic at 1743. Sabrina Ryans recorded minutes.

Agenda

Moved by Igor Grujic, seconded by Brett Wuth that the Agenda be adopted as presented. Carried.

Minutes

Moved by Brett Wuth, seconded by Igor Grujic that the minutes of the 2019-10-22 board meeting be adopted as presented. Carried.

New Member Applications

Moved by Brett Wuth, seconded by Igor Grujic that Celesa Horvath be accepted as an Associate Member of PCSAR. Carried.

Moved by Brett Wuth, seconded by Igor Grujic that Jacinthe Fontaine be accepted as a Member of the Community Response Group. Carried.

Incidents

Snowmobile Search for a hunter, who had not checked in with family following a day out. Worked well with AB Parks, CNP SAR & RCMP. The subject was located unharmed, self-extracting. A critique will be scheduled in early 2020.

Administrator's Report

Nothing to Report. Busy season approaching.


Financial

Moved by Igor Grujic, seconded by Brett Wuth that payment of $709.50 to 645858 AB Ltd for administrator's services in the period of Oct. 16 to Nov. 15 2019 be approved. Carried.

Functional Area Reports

Liaison

  • Nothing to Report

Fundraising

  • Nothing to Report

Training

  • SAR Basics will be offered in Jan-March 2020 in Pincher Creek. Board will need to vote ASAP on local vs outside area providers.

Membership

  • Discussion was had on actions needed to bring in new board members in the near future. Action Brett will sort membership database to provide information on which members are eligible.
  • Action: Sabrina will update the Vulnerable Sector Check to ensure that it complies with RCMP requirements.
  • Recommendation that Board and SARA look into the use of BackCheck as an option, to ease the administrative burden on new members.

Equipment

  • Nothing to Report

Pre-Plan

  • Nothing to Report

Technical Rescue

  • Nothing to Report

Call Out

  • Nothing to Report

Audit

  • Members are still needed for audit - initial asks were unable to help.
    • Action: Sabrina to assist with Audit preparation

Technology

  • Nothing to Report

Prevention

  • Nothing to Report

Action Item Review and Update

All action items from the previous meeting were covered within the meeting agenda.

Strategic Planning

  • Nothing to Report

Adjournment

Moved by Igor Grujic, seconded by Brett Wuth to adjourn.

  • Meeting was adjourned at 1900.
  • Next Board Meeting: 2020-01-07 at 1730.
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