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| == Status of this document == | | == Status of this document == |
- | This document is official. This document has been adopted by the board at the {{link|Board of Directors/2020-06-02}} meeting. It can be amended at any board meeting. | + | This document is official. NOT OFFICIAL. This document has been adopted by the board at the {{link|Board of Directors/2020-06-03}} meeting. It can be amended at any board meeting. |
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| == Attending == | | == Attending == |
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| * {{member|Nicholas Morantz}} (Director at Large) | | * {{member|Nicholas Morantz}} (Director at Large) |
| * {{member|Sabrina Ryans}} (Administrator) | | * {{member|Sabrina Ryans}} (Administrator) |
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| * regrets {{member|Brett Wuth}} (Secretary/Treasurer) | | * regrets {{member|Brett Wuth}} (Secretary/Treasurer) |
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| ===Call to Order=== | | ===Call to Order=== |
- | The meeting was called to order Igor Grujic at 1812. Sabrina Ryans recorded minutes. | + | The meeting was called to order Igor Grujic at ????. Sabrina Ryans recorded minutes. |
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| ===Agenda=== | | ===Agenda=== |
- | '''Moved''' by Igor Grujic, seconded by Nata de Leeuw that the Agenda be adopted as presented. Carried. | + | '''Moved''' by , seconded by that the Agenda be adopted as presented. Carried. |
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| ===Minutes=== | | ===Minutes=== |
- | '''Moved''' by Igor Grujic, seconded by Nick Morantz that the minutes of the 2020-04-07 board meeting be adopted as presented. Carried. | + | '''Moved''' by , seconded by that the minutes of the 2020-04-07 board meeting be adopted as presented. Carried. |
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- | ===New Member Applications===
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- | *'''Action:''' Sabrina to follow up with Lucas Gurba in regards to his criminal record check.
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- | *'''Action:''' Sabrina to update the membership package.
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- | *'''Action:''' Sabrina will contact those who took SAR Basics in Feb 2020 to see if they are interested in becoming active members.
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- | ===Incidents===
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- | COVID response line: Very few calls have occurred to date. There is a concern that we may be seeing volunteer fatigue. Nata will be discussing possible changes with Lynn, to reduce hours and response time.
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- | Board sees a potential rise in incidents if Parks, etc are open.
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- | ===Administrator's Report===
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- | *'''Action:''' Igor Grujic and Brett Wuth to update the Administrator's contract.
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- | *'''Action:''' Igor Grujic to meet with Sabrina to review her past year of work.
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- | Sabrina has completed getting set up with LawSin Accounting. Documents will be electronically uploaded monthly by the administrator to a secure dropbox.
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- | ===Financial===
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- | *'''Action:''' Sabrina to get minutes from last month to ATB to set up signing authority for Denis Hache by Wednesday May 5, 2020.
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- | ''' Moved''' by Nick Morantz, seconded by Igor Grujic that the Financial Statements be accepted as information. Carried.
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- | ''' Moved''' by Igor Grujic, seconded by Nata de Leeuw that payment of $866.45 to 645858 AB Ltd. for administrator's services for the period of March 16 to April 15, 2020 be approved. Carried.
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- | ''' Moved''' by Nata de Leeuw, seconded by Igor Grujic that payment of $1516.22 to the Town of Pincher Creek for the 2020 Insurance be approved. Carried.
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- | ''' Moved''' by Nata de Leeuw, seconded by Nick Morantz that payment of 1345.18 to InfoSat for 2020 sattelittle communication be approved. Carried.
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- | ===Functional Area Reports===
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- | '''Liaison'''
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- | *Nata de Leeuw is now going to be the main contact for the phone line from the board.
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- | '''Fundraising'''
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- | *Nothing to Report
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- | '''Training'''
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- | *Sabrina to call a meeting for the Training Committee meeting for May, to discuss training plan and options during current COVID-19 restrictions.
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- | '''Membership'''
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- | *nothing to report
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- | '''Equipment'''
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- | * '''Action:''' Sabrina will contact Norm Keeler to see if any major equipment replacement is coming up, as we consider the use of funds for Casino money.
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- | * '''Action:''' Nick will contact Arc'teryx to obtain a detailed quote so that the board can decide on whether to buy uniform jackets.
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- | * '''Action:''' Sabrina will forward the current uniform policy to the Board for review.
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- | '''Pre-Plan'''
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- | *nothing to report
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- | '''Technical Rescue'''
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- | *nothing to report
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- | '''Audit'''
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- | *'''Action:''' Sabrina will follow-up with Lynn and Norm Keeler regarding meeting to audit.
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- | '''Technology'''
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- | *nothing to report
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- | '''Prevention'''
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- | *nothing to report
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- | ===Action Item Review and Update===
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- | Covered during the meeting.
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- | ===Strategic Planning===
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- | A discussion was had regarding the messaging by SAR AB that no insurance coverage will be offered for illness or death occurring from COVID-19 transmission during a tasking. Concerns were raised that smaller organizations are feeling left to come up with policies or procedures with little or vague assistance, during a time of likely tasking.
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- | * '''Action:''' Board will reach out to larger SAR organizations in AB for assistance on developing a policy, and to assist with making a policy for our local group. Nata will contact Calgary SAR. Igor to contact LASARA. Denis to contact RCMP & Waterton.
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- | *Board will be meeting in 2 weeks to discuss findings.
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- | *''' Moved''' by Nick Morantz seconded by Igor Grujic that PCSAR will respond to tasking requests for searches where social distancing (as per AH guidelines) is possible, but not engage in rescues until a policy and procedure for mitigating the risk of spread of COVID-19 while engaging in rescue or first aid is developed and implemented. Carried.
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- | ===Adjournment===
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- | '''Moved''' by Igor Grujic, seconded by Nata de Leeuw to adjourn.
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- | *Meeting was adjourned at 1945.
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- | *Next Board Meeting: May 19, 2020 at 1800hr via GoToMeeting.
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