Editing Board of Directors/2020-05-05/Minutes

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== Status of this document ==
This document is official. NOT OFFICIAL. This document has been adopted by the board at the {{link|Board of Directors/2020-06-03}} meeting. It can be amended at any board meeting.

== Attending ==
* {{member|Igor Grujic}} (President)
* {{member|Nata de Leeuw}} (Director at Large)
* {{member|Denis Hache}} (Director at Large)
* {{member|Nicholas Morantz}} (Director at Large)
* {{member|Sabrina Ryans}} (Administrator)

* regrets {{member|Brett Wuth}} (Secretary/Treasurer)
Quorum was achieved.

==Meeting==

===Call to Order===
The meeting was called to order Igor Grujic at 1812. Sabrina Ryans recorded minutes.

===Agenda===
'''Moved''' by Igor Grujic, seconded by Nata de Leeuw that the Agenda be adopted as presented. Carried.

===Minutes===
'''Moved''' by Igor Grujic, seconded by Nick Morantz that the minutes of the 2020-04-07 board meeting be adopted as presented. Carried.

===New Member Applications===
*'''Action:''' Sabrina to follow up with Lucas Gurba in regards to his

===Incidents===
COVID response line. very few calls have occured to date. 
There is a concern that we may be seeing volunteer fatigue, Nata will be dicussing possible changes with Lynn, to reduce hours and response time. 
May see a rise in incidents if Parks, etc are open.

===Administrator's Report===
*'''Action:''' Igor Grujic and Brett Wuth to update the Administrator's contract. 
*'''Action:''' Igor Grujic to meet with Sabrina to review her past year of work. 
Sabrina has completed getting set up with LawSin Accounting. We are good to go.

===Financial===
*'''Action:''' Sabrina to get minutes from last month to ATB to set up signing authority for Denis Hache by Wednesday May 5, 2020.

''' Moved''' by , seconded by  that the Financial Statements be accepted as information. Carried.

''' Moved''' by Igor Grujic, seconded by Nata de Leeuw that payment of $866.45 to 645858 AB Ltd. for administrator's services for the period of March 16 to April 15, 2020 be approved. Carried.

''' Moved''' by Nata de Leeuw, seconded by Igor Grujic that payment of $1516.22 to the Town of Pincher Creek for the 2020 Insurance be approved. Carried.

''' Moved''' by Nata de Leeuw, seconded by Nick Morantz that payment of 1345.18 to InfoSat for 2020 sattelittle communication be approved. Carried.

===Functional Area Reports===
'''Liaison''' 
*Nata de Leeuw is now going to be the main contact for the phone line from the board.

'''Fundraising'''
*Nothing to Report

'''Training'''
Sabrina to call a meeting for Training committee

'''Membership'''
*nothing to report

'''Equipment'''
* '''Action:''' Sabrina will contact Norm Keeler to see if any major equipment replacement is coming up, as we consider use of funds for Casino money.

'''Pre-Plan'''
*nothing to report

'''Technical Rescue'''
*nothing to report

'''Audit'''
'''*Action:''' Sabrina to prepare the Audit binder for Norm & Lynn Keeler.

'''Technology'''
*nothing to report

'''Prevention'''
*nothing to report

===Action Item Review and Update===
Covered during the meeting.

===Strategic Planning===
* Moved by Nick Morantz seconded by Igor Grujic that PCSAR will respond to tasking requests for searches where social distancing (as per AH guidelines) is possible, but not engage in rescues until a policy and procedure for mitigating the risk of spread of COVID-19 while engaging in rescue or first aid is developed and implemented. Carried.

===Adjournment===
'''Moved''' by Igor Grujic, seconded by Nata de Leeuw to adjourn.  
*Meeting was adjourned at 1945.
*Next Board Meeting: May 19, 2020 at 1800hr via GoToMeeting.

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@@ Line 1: / Line 1: @@
 == Status of this document ==
-This document is official. This document has been adopted by the board at the {{link|Board of Directors/2020-06-02}} meeting. It can be amended at any board meeting.
+This document is official. NOT OFFICIAL. This document has been adopted by the board at the {{link|Board of Directors/2020-06-03}} meeting. It can be amended at any board meeting.
 == Attending ==
@@ Line 25: / Line 25: @@
 ===New Member Applications===
-*'''Action:''' Sabrina to follow up with Lucas Gurba in regards to his criminal record check.
+*'''Action:''' Sabrina to follow up with Lucas Gurba in regards to his
-*'''Action:''' Sabrina to update the membership package.
-*'''Action:''' Sabrina will contact those who took SAR Basics in Feb 2020 to see if they are interested in becoming active members.
 ===Incidents===
-COVID response line: Very few calls have occurred to date. There is a concern that we may be seeing volunteer fatigue. Nata will be discussing possible changes with Lynn, to reduce hours and response time.
+COVID response line. very few calls have occured to date.
+There is a concern that we may be seeing volunteer fatigue, Nata will be dicussing possible changes with Lynn, to reduce hours and response time.
-Board sees a potential rise in incidents if Parks, etc are open.
+May see a rise in incidents if Parks, etc are open.
 ===Administrator's Report===
 *'''Action:''' Igor Grujic and Brett Wuth to update the Administrator's contract.
 *'''Action:''' Igor Grujic to meet with Sabrina to review her past year of work.
-Sabrina has completed getting set up with LawSin Accounting. Documents will be electronically uploaded monthly by the administrator to a secure dropbox.
+Sabrina has completed getting set up with LawSin Accounting. We are good to go.
 ===Financial===
 *'''Action:''' Sabrina to get minutes from last month to ATB to set up signing authority for Denis Hache by Wednesday May 5, 2020.
-''' Moved''' by Nick Morantz, seconded by Igor Grujic  that the Financial Statements be accepted as information. Carried.
+''' Moved''' by , seconded by  that the Financial Statements be accepted as information. Carried.
 ''' Moved''' by Igor Grujic, seconded by Nata de Leeuw that payment of $866.45 to 645858 AB Ltd. for administrator's services for the period of March 16 to April 15, 2020 be approved. Carried.
@@ Line 58: / Line 56: @@
 '''Training'''
-*Sabrina to call a meeting for the Training Committee meeting for May, to discuss training plan and options during current COVID-19 restrictions.
+Sabrina to call a meeting for Training committee
 '''Membership'''
@@ Line 64: / Line 62: @@
 '''Equipment'''
-* '''Action:''' Sabrina will contact Norm Keeler to see if any major equipment replacement is coming up, as we consider the use of funds for Casino money.
+* '''Action:''' Sabrina will contact Norm Keeler to see if any major equipment replacement is coming up, as we consider use of funds for Casino money.
-* '''Action:''' Nick will contact Arc'teryx to obtain a detailed quote so that the board can decide on whether to buy uniform jackets.
-* '''Action:''' Sabrina will forward the current uniform policy to the Board for review.
 '''Pre-Plan'''
@@ Line 75: / Line 71: @@
 '''Audit'''
-*'''Action:''' Sabrina will follow-up with Lynn and Norm Keeler regarding meeting to audit.
+'''*Action:''' Sabrina to prepare the Audit binder for Norm & Lynn Keeler.
 '''Technology'''
@@ Line 87: / Line 83: @@
 ===Strategic Planning===
-A discussion was had regarding the messaging by SAR AB that no insurance coverage will be offered for illness or death occurring from COVID-19 transmission during a tasking. Concerns were raised that smaller organizations are feeling left to come up with policies or procedures with little or vague assistance, during a time of likely tasking.
+* Moved by Nick Morantz seconded by Igor Grujic that PCSAR will respond to tasking requests for searches where social distancing (as per AH guidelines) is possible, but not engage in rescues until a policy and procedure for mitigating the risk of spread of COVID-19 while engaging in rescue or first aid is developed and implemented. Carried.
-* '''Action:''' Board will reach out to larger SAR organizations in AB for assistance on developing a policy, and to assist with making a policy for our local group. Nata will contact Calgary SAR. Igor to contact LASARA. Denis to contact RCMP & Waterton.
-*Board will be meeting in 2 weeks to discuss findings.
-*''' Moved''' by Nick Morantz seconded by Igor Grujic that PCSAR will respond to tasking requests for searches where social distancing (as per AH guidelines) is possible, but not engage in rescues until a policy and procedure for mitigating the risk of spread of COVID-19 while engaging in rescue or first aid is developed and implemented. Carried.
 ===Adjournment===