Board of Directors/2020-07-07

From PCSAR

Revision as of 20:45, 3 July 2020

Booking

Meeting location, date, time and duration.

Virtual Meeting - July 7, 2020 at 1730 via GoToMeeting

Participants

List who should participate and indicate for each person whether they've been invited, have confirmed or declined, and attended.

• Igor Grujic (President)
• Brett Wuth (Secretary/Treasurer)
• Nata de Leeuw (Director at Large)
• Denis Hache (Director at Large)
• Nicholas Morantz (Director at Large)
• Sabrina Ryans (Administrator)

Agenda

Purpose of meeting or detailed agenda.

1. Call to Order (President - Igor, 17:30, 1 min)
   1. Introductions
   2. Quorum
2. Agenda (President, 17:31, 2 min)

   Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).

3. Minutes (Admin - Sabrina, 17:33, 3 min)
   1. Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the 2020-06-02 board meeting be adopted as (presented/amended).
   2. Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the 2018-06-05, 2018-07-03, 2018-08-21, 2018-09-04, 2018-10-02 board meetings be adopted as (presented/amended).

1. New Member Applications (Membership Cmte - Brett, 17:39, 2 min)
   1. Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be approved as Associate Members of the Pincher Creek Search and Rescue Society:

      
      

      
      

   2. Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be recommended as Members of the Community Response Group:

      
      

      
      

2. Incidents (Preplan - Brett, 17:41, 5 min)

• Woolford Tasking -
• Pincher Creek Tasking -

1. Administrator's Report (Admin - Sabrina, 17:46, 5 min)

• Working on getting member info updated. Huge thanks to Nata for taking care of her portion of the calls.
• Updates on new member package has started. Expected completion - August, in time for fall recruitment.
• Audit completed. Signatures on final report tonight.
• Ground SAR grant report in on time. Need to move a couple of expenses and my time, around in Quickbooks, to accurately reflect what was spent.
• Need to follow up with expenses from tasking this week.
• Sabrina is away from July 11-20, 2020 - Autoresponder will be on the email account.

1. Financial
   1. Financial Statements (Admin - Sabrina, 17:53, 5 min)

      Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.

1. 1. Budget Changes (Treasurer - Brett, 17:53, 5 min)

      Suggested motion: Moved by _______________, seconded by _______________ that the 2019 - 2020 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

      Suggested motion: Moved by _______________, seconded by _______________ that the 2019 - 2020 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

      Suggested motion: Moved by _______________, seconded by _______________ that the 2019 - 2020 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

1. 1. Approval of payments over $500 or outside budget (Admin - Sabrina, 17:55, 3 min)

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $813.45 to 645858 AB Ltd. for administrator's services for the period of May 16-June 15, 2020 be approved.

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.

2. Break (5 min)
3. Functional Area Reports
   1. Liaison (President - Igor)
   2. Fundraising (Treasurer - Brett)
   3. Training (Training Cmte - Brett, 18:29, 3 min)
   4. Membership

• Vulnerable Sector Check & Backcheck see Members:Criminal records check

1. 1. Equipment (?, 18:34, 5 min)
   2. Pre-Plan (Preplan - Brett, 18:39, 2 min)
   3. Technical Rescue (Techinical - Brett, 18:41, 1 min)
   4. Call Out (?, 18:42, 1 min)
   5. Audit (Treasurer - Brett, 18:43, 3 min)
   6. Technology (Technology - Brett)
   7. Prevention (?)
2. Action Items Review & Update (Brett, 18:46, 5 min)
3. Strategic Planning (18:34, 25 min)
4. Adjournment (President - Igor, 18:51, 1 min)

   Next Board Meeting: August 4, 2020 at 17:30

   Suggested motion: Moved by _______________, seconded by _______________ to adjourn.

Handouts

Any related documents distributed before or during the meeting.

Minutes

Rough notes or formal minutes of the meeting.

• Minutes

Expenses

Receipts related to the meeting.