Board of Directors/2020-09-01/Agenda

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# [[Board of Directors#Meetings|Minutes]] (Admin - Sabrina, 17:33, 3 min)
# [[Board of Directors#Meetings|Minutes]] (Admin - Sabrina, 17:33, 3 min)
#: ''Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the [date] board meeting be adopted as (presented/amended).
#: ''Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the [date] board meeting be adopted as (presented/amended).
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# New Member [[Members:Membership Committee/Prospects|Applications]] (Membership Cmte - Brett, 17:39, 2 min)
 
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## ''Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be approved as Associate Members of the Pincher Creek Search and Rescue Society:
 
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##: <br/>
 
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##: <br/>
 
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## ''Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be recommended as Members of the Community Response Group:
 
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# [[Incidents]] (Preplan - Brett, 17:41, 5 min)
# [[Incidents]] (Preplan - Brett, 17:41, 5 min)
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## Haig Ridge - 2 separate incidents in August on Haig Ridge, both for overdue scramblers who overestimated their abilities. Both ended before PCSAR was activated.
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##
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## Billing Changes - What should PCSAR be billing tasking agencies for? Currently, we have a policy of bill-back for all expenses to the tasking agency. This can be time-consuming for both organizations. Do we want to set a mileage, cost or similar threshold before we bill?
# Administrator's Report (Admin - Sabrina, 17:46, 5 min)
# Administrator's Report (Admin - Sabrina, 17:46, 5 min)
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##: Grants
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## Grants
## Bookkeeper and Process Changes
## Bookkeeper and Process Changes
# Financial
# Financial

Revision as of 03:38, 1 September 2020

  1. Call to Order (President - Igor, 17:30, 1 min)
    1. Introductions
    2. Quorum
  2. Agenda (President, 17:31, 2 min)
    Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).
  3. Minutes (Admin - Sabrina, 17:33, 3 min)
    Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the [date] board meeting be adopted as (presented/amended).

  4. Incidents (Preplan - Brett, 17:41, 5 min)
    1. Haig Ridge - 2 separate incidents in August on Haig Ridge, both for overdue scramblers who overestimated their abilities. Both ended before PCSAR was activated.
    2. Billing Changes - What should PCSAR be billing tasking agencies for? Currently, we have a policy of bill-back for all expenses to the tasking agency. This can be time-consuming for both organizations. Do we want to set a mileage, cost or similar threshold before we bill?
  5. Administrator's Report (Admin - Sabrina, 17:46, 5 min)
    1. Grants
    2. Bookkeeper and Process Changes
  6. Financial
    1. Financial Statements (Admin - Sabrina, 17:53, 5 min)
      Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.
    2. Budget Changes (Treasurer - Brett, 17:53, 5 min)
      Suggested motion: Moved by _______________, seconded by _______________ that the 2019 - 2020 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
      Suggested motion: Moved by _______________, seconded by _______________ that the 2019 - 2020 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
      Suggested motion: Moved by _______________, seconded by _______________ that the 2019 - 2020 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
    3. Approval of payments over $500 or outside budget (Admin - Sabrina, 17:55, 3 min)
      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to 645858 AB Ltd. for administrator's services for the period of _____________ be approved.
      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
  7. Break (5 min)
  8. Functional Area Reports
    1. Liaison (President - Igor)
    2. Fundraising (Treasurer - Brett)
    3. Training (Training Cmte - Brett, 18:29, 3 min)
    4. Membership
    5. Equipment (?, 18:34, 5 min)
    6. Pre-Plan (Preplan - Brett, 18:39, 2 min)
    7. Technical Rescue (Techinical - Brett, 18:41, 1 min)
    8. Call Out (?, 18:42, 1 min)
    9. Audit (Treasurer - Brett, 18:43, 3 min)
    10. Technology (Technology - Brett)
    11. Prevention (?)
  9. Action Items Review & Update (Brett, 18:46, 5 min)
  10. Strategic Planning (18:34, 25 min)
  11. Adjournment (President - Igor, 18:51, 1 min)
    Next Board Meeting: [date] 17:30
    Suggested motion: Moved by _______________, seconded by _______________ to adjourn.
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