Board of Directors/Secretary/Job Description

From PCSAR

Document status

Is this document a draft? Official?

This document is a DRAFT, which has not yet been approved by the Board of Directors.

Position description

Summarize what the role does within the organization.

The Secretary ensures that accurate minutes are recorded at each Board meeting.

Sends out meeting notices, prepares agendas

and distributes correspondence from the Board.

Documents prepared must meet legal standards required.

Voting Member

Responsibilities

List the major areas of responsibilities.

Records date, time, locations, list of present and absent, items discussed, reports presented, motions presented & description of their disposition.

Makes sure the minutes are recorded in the corporate records.

Custodian of the records.

Makes sure that an up to date list of bylaws are availableat all meetings and to the members.

Absence of the President or Vice President calls meetings to order, etc. (or if a posititon is vacant will preside as a temp. chair person)

Knowledge, Skills, Abilities

List what knowledge, skills, abilities and time are required or desired.

Excellent English/writing skills

familiar with record keeping and regulations that the board might be subject to.

Knows the bylaws.

Organizational skills.

Familiar with the organization they are involved with.

Experience with word processing or computer program to submit & record minutes.

Knowledge of spreadsheet and accounting procedures.

Resources

List what the organization supplies to help the person in this role.

• Staff Administrator
• Board