General Meetings/2018-11-06/Minutes


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[edit] Status of this Document

These minutes are official. They were adopted at the 2019-11-05 General Meeting.

They can be amended at any General Meeting.

[edit] Participants

In Attendance: Brett Wuth, Igor Grujic, Laverine Riviere, Susanna MacGarva, John MacGarva, Frank Melo, Wanda Burchert, Claus Burchert, Christy MacDougall.

[edit] Call to Order

Called to Order at 19:00 on November 6, 2018-11-06.

Quorum was established. Minutes were recorded by Christy MacDougall.

[edit] Voting

Moved by Wanda Burchert, seconded by Susanna MacGarve that all present may vote. Carried unanimously.

[edit] Chair

It was noted that the Community Response Group AGM was being conducted along side the Pincher Creek Search and Rescue AGM. To ease the process of having two similar meetings, a common chair was desired.

Moved by Claus Burchert, seconded by Wanda Burchert that Brett Wuth be the common chair for the PCSAR and CRG meetings. Carried.

[edit] Agenda

Moved by Igor Grujic, seconded by John MacGarva that the Agenda be adopted as presented. Carried.

[edit] Minutes

Moved by Claus Burchert, seconded by Laverine Riviere that the minutes of the November 7, 2017 Annual General Meeting be adopted as presented. Carried.

[edit] PCSAR President's Report

Due to provincial requirements Pincher Creek Search and Rescue has been divided into two groups in 2016, Pincher Creek Search and Rescue and the Community Response Group. We are still in the process of rebuilding the volunteer base but are no longer in crisis mode. We currently have 16 members in PCSAR and 44 members in CRG (up from 8 previously). We have 23 years of organized Search and Rescue in our community and we would like to thank all the volunteers for their dedicated service. Pincher Creek Search and Rescue has had great support from the Town and Municipality as well as Shell. Brett and Igor met with the Town and MD to review a 4 year budget and received great feedback. We are to meet with the Town and MD tentatively in March, 2019 to discuss further. Also received good support from Shell and the Casino in September, 2018. The next Casino will be in 3 years. We have been invited to a Mock Search in Coaldale. Our SAR Basics/Fundamentals course will be running Nov 23rd-25th, 2018 and Dec 7th - 9th, 2018 (Mock Search being held on Dec 8th, 2018 at 6:30pm). A tentative course schedule has been set for the next year, including Avalanche Skills, SAR Basics, Team Leader Update, ATV Safety, Wilderness Safety, Helicopter Safety, etc.

[edit] PCSAR Financial Report

Brett noted that these reports are unaudited and will be audited in the next month or so. 2018 Casino money has not been received yet.

Moved by Suzanna MacGarva, seconded by Claus Burchert, that the 2017-2018 Financial Statements be accepted as information. Carried.

[edit] Auditors Report

The auditors have not yet had a chance to conduct the audit but the membership will be emailed when complete.

[edit] Concerns of New Members - Bernice

Bernice wasn't able to attend the meeting. The Board will address her concerns directly.

[edit] Elections

Voting on the PCSAR positions of: President, Vice President, Secretary/Treasurer and Directors at Large.

Moved by Claus Burchert, seconded by Igor Grujic, that Christy MacDougall act as Elections Officer. Carried.

Results as follows:

  • PCSAR President - Igor Grujic
  • PCSAR Vice President - Vacant
  • PCSAR Secretary/Treasurer - Brett Wuth
  • PCSAR Directors at Large - Claus Burchert

It was noted that the CRG election results were:

  • CRG President: Wanda Burchert
  • CRG Secretary/Treasurer: Vacant

[edit] Committee Volunteers

No change to Committee Volunteers

[edit] Adjournment

Moved by Wanda Burchert, seconded by Suzanna MacGarva, to adjourn. Carried.

Short 5-minute general meetings are held at the start of the regular training at 19:00 the first Tuesday of every month. The next is Tuesday December 4.

The next Annual General Meeting is scheduled for November 5, 2019 at 18:00.

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