Editing General Meetings/2019-11-05/Minutes

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__NOTOC__
 
== Status of this Document ==
== Status of this Document ==
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These minutes are adopted. They were adopted at the [[General Meetings/2021-04-06|2021-04-06 PCSAR General Meeting]].
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These minutes are draft. They have not yet been adopted at General Meeting.
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They can be amended at any [[General Meeting]].
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== Participants ==
== Participants ==
In Attendance:
In Attendance:
{{member|Brett Wuth}},
{{member|Brett Wuth}},
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{{member|Igor Grujic}},
{{member|Lynn Keeler}},
{{member|Lynn Keeler}},
{{member|Norm Keeler}},
{{member|Norm Keeler}},
{{member|Claus Burchert}},
{{member|Claus Burchert}},
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{{member|Celesa Horvath}},
 
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{{member|Dan Earle}},
 
{{member|Sabrina Ryans}}.
{{member|Sabrina Ryans}}.
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Absent with regret:
 
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{{member|Igor Grujic}}
 
== Call to Order ==
== Call to Order ==
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The 2019 PCSAR Annual General Meeting, held at the Lebel Mansion, was called to order
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Called to Order at ??:?? on November 5, 2019.
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at 19:15 on November 5, 2019.
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Quorum was established. Minutes were recorded by {{member|Sabrina Ryans}} and {{member|Brett Wuth}}.
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Quorum was established. Minutes were recorded by ?.
== Voting ==
== Voting ==
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'''Moved''' by Claus, seconded by Celesa, that all present may vote. '''Carried unanimously.'''
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'''Moved''' by ?, seconded by ? that all present may vote. '''Carried unanimously.'''
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== Chair ==
== Chair ==
It was noted that the Community Response Group AGM was being conducted along side the Pincher Creek Search and Rescue AGM.
It was noted that the Community Response Group AGM was being conducted along side the Pincher Creek Search and Rescue AGM.
To ease the process of having two similar meetings, a common chair was desired.
To ease the process of having two similar meetings, a common chair was desired.
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'''Moved''' by Celesa, seconded by Norm, that {{member|Brett Wuth}} be the common chair for the PCSAR and CRG meetings. '''Carried.'''
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'''Moved''' by ?, seconded by ? that ? be the common chair for the PCSAR and CRG meetings. '''Carried.'''
== Agenda ==
== Agenda ==
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'''Moved''' that the agenda be adopted as presented.
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'''Moved''' by ?, seconded by ? that the Agenda be adopted as presented.
'''Carried.'''
'''Carried.'''
== Minutes ==
== Minutes ==
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'''Moved''' by Claus, seconded by Lynn, that the minutes of the November 6, 2018 Annual General Meeting be adopted as presented. '''Carried.'''
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'''Moved''' by ?, seconded by ? that the minutes of the ? Annual General Meeting be adopted as presented. '''Carried.'''
== PCSAR President's Report ==
== PCSAR President's Report ==
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The President's Report was presented on behalf of {{member|Igor Grujic}} orally.
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??? update
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Igor Grujic would like to resign as his family is moving out of town. Attended
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Due to provincial requirements Pincher Creek Search and Rescue has been divided into two groups in 2016, Pincher Creek Search and Rescue and the Community Response Group. We are still in the process of rebuilding the volunteer base but are no longer in crisis mode. We currently have 16 members in PCSAR and 44 members in CRG (up from 8 previously). We have 23 years of organized Search and Rescue in our community and we would like to thank all the volunteers for their dedicated service. Pincher Creek Search and Rescue has had great support from the Town and Municipality as well as Shell. Brett and Igor met with the Town and MD to review a 4 year budget and received great feedback. We are to meet with the Town and MD tentatively in March, 2019 to discuss further. Also received good support from Shell and the Casino in September, 2018. The next Casino will be in 3 years. We have been invited to a Mock Search in Coaldale. Our SAR Basics/Fundamentals course will be running Nov 23rd-25th, 2018 and Dec 7th - 9th, 2018 (Mock Search being held on Dec 8th, 2018 at 6:30pm). A tentative course schedule has been set for the next year, including Avalanche Skills, SAR Basics, Team Leader Update, ATV Safety, Wilderness Safety, Helicopter Safety, etc.
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the Joint Council Presentation and PCSAR is receiving ongoing funding
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from the Town of Pincher Creek and MD of Pincher Creek. Uniforms for the
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group were ordered, there were a number of small callouts this year. A
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mock search occured, involving PC Emergency Services, AB Parks,
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Waterton Lakes National Park. Working to continue developing the
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relationships.
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== PCSAR Financial Report ==
== PCSAR Financial Report ==
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Brett noted that these reports are unaudited and will be audited in the next month or so.
Brett noted that these reports are unaudited and will be audited in the next month or so.
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This year, we will have a local firm do the Notice-to-Reader, then
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'''Moved''' by ?, seconded by ?, that the 2018-2019 Financial Statements be accepted as information.
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having members also audit.
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'''Moved''' that the 2018-2019 Financial Statements be accepted as information.
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'''Carried.'''
'''Carried.'''
===Auditors Report===
===Auditors Report===
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Voting on the PCSAR positions of: President, Vice President, Secretary/Treasurer and Directors at Large.
Voting on the PCSAR positions of: President, Vice President, Secretary/Treasurer and Directors at Large.
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'''Moved''' that Sabrina Ryans act as Elections Officer.
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'''Moved''' by ?, seconded by ?, that Sabrina Ryans act as Elections Officer.
'''Carried.'''
'''Carried.'''
Results as follows:
Results as follows:
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* PCSAR President - {{member|Igor Grujic}}
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* PCSAR President - Igor Grujic
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* PCSAR Vice President - vacant
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* PCSAR Vice President - Vacant
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* PCSAR Secretary/Treasurer - {{member|Brett Wuth}}
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* PCSAR Secretary/Treasurer - Brett Wuth
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* PCSAR Directors at Large - {{member|Claus Burchert}}
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* PCSAR Directors at Large - ?
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Claus accepted on condition of 6 month term, then will step down to allow
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transition of the board.
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With low numbers, the board will be seeking more board members.
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It was noted that the CRG election results were:
It was noted that the CRG election results were:
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* CRG President: {{member|Denis Haché}}
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* CRG President: Denis Haché
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* CRG Secretary/Treasurer: vacant
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* CRG Secretary/Treasurer: Vacant
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The board will follow up with Denis.
 
== Committee Volunteers ==
== Committee Volunteers ==
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The following people offered to join or continuing on various committees:
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No change to Committee Volunteers ???
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* [[Membership Committee]]: {{member|Brett Wuth}}, {{member|Sabrina Ryans}}
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* [[Preplan Committee]]: {{member|Lynn Keeler}}, {{member|Brett Wuth}}
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* [[Training Committee]]: {{member|Sabrina Ryans}}, {{member|Norm Keeler}}
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== Discussion / Motions from the Floor ==
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No further items were raised.
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== Adjournment ==
== Adjournment ==
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'''Moved''' to adjourn. '''Carried.''' The time being 20:45.
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'''Moved''' by ?, seconded by ?, to adjourn. '''Carried.'''
Short 5-minute general meetings are held at the start of the regular training at 19:00 the first Tuesday of every month. The next is Tuesday December 3.
Short 5-minute general meetings are held at the start of the regular training at 19:00 the first Tuesday of every month. The next is Tuesday December 3.
The next Annual General Meeting is scheduled for November 3, 2020 at 18:00.
The next Annual General Meeting is scheduled for November 3, 2020 at 18:00.

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