Editing General Meetings/2021-04-06/Minutes

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__NOTOC__
== Status of this Document ==
These minutes are draft. They have not yet been adopted at a PCSAR General Meeting.

== Participants ==
In Attendance: 
{{member|Brett Wuth}}, 
{{member|Nick Morantz}},
{{member|Denis Haché}},
{{member|Igor Grujic}},
{{member|Pearl Kersey}},
{{member|Lynn Keeler}},
{{member|Jacinthe Fontaine}},
{{member|Sabrina Ryans}},
{{member|Celesa Horvath}},
{{member|Nata de Leeuw}},
{{member|Dan Della Vedova}},
{{member|Jake Foster}},
{{member|Lucas Gurba}},
{{member|Kara Kulak}},
{{member|Alec Curtis}}.

== Call to Order ==
The PCSAR Annual General Meeting delayed from 2021, held online via GoToMeeting, was called to order by Brett Wuth
at 19:01 on April 6, 2021.

Quorum was established. Minutes were recorded by {{member|Brett Wuth}}.

== Voting ==
'''Moved''' that all present may vote. '''Carried unanimously.'''

== Chair ==
It was noted that the Community Response Group AGM was being conducted along side the Pincher Creek Search and Rescue AGM.
To ease the process of having two similar meetings, a common chair was desired.

'''Moved''' by Celesa, seconded by Nick, that {{member|Brett Wuth}} be the common chair for the PCSAR and CRG meetings.  '''Carried.'''

== Agenda ==
It was proposed that the draft agenda be amended to include an item of inducting new members.

'''Moved''' by Lucas seconded by Pearl that the agenda be adopted as amended.
'''Carried.'''

== Induction of Members ==
'''Moved''' by Igor, seconded by Nick, that {{member|Kara Kulak}} be inducted as a non-operational member of PCSAR.
'''Carried.'''

'''Moved''' by Lucas, seconded by Nata, that {{member|Dan Della Vedova}} be inducted as a member of the CRG.
'''Carried.'''

== Minutes ==
'''Moved''' by  Nata, seconded by Nick, that the minutes of the [[General Meetings/2019-11-05|November 5, 2019 PCSAR Annual General Meeting]] be adopted as presented.
'''Carried.'''

'''Moved''' by  Sabrina, seconded by Lucas, that the minutes of the [[Community Response Group/General Meetings/2019-11-05|November 5, 2019 CRG Annual General Meeting]] be adopted as presented.
'''Carried.'''

'''Moved''' by Nick, seconded by Igor, that the minutes of the [[General Meetings/2020-03-03|March 3, 2020 PCSAR General Meeting]] be adopted as presented.
'''Carried.'''

== PCSAR President's Report ==
{{member|Igor Grujic}} presented an oral report.

Igor thanked the many people that kept Pincher SAR functioning as it and we all were stressed by the pandemic.

There were 16 incidents last year.  
Personnel were dispatched to the field in about 8.
These numbers are about twice as high as previous years.
We anticipate numbers to stay high as new people enter the backcountry due to the pandemic.

== PCSAR Financial Report ==
Brett noted that these reports are unaudited and will be audited in the next month or so.

This year, we will have a local firm do the Notice-to-Reader, then
having members also audit.

'''Moved''' that the 2018-2019 Financial Statements be accepted as information.
'''Carried.'''
===Auditors Report===

The auditors have not yet had a chance to conduct the audit but the membership will be emailed when complete.

== Questions and Answers ==
A question was raised about what has happened about the ideas brought forward during the recent critiques.
Brett reported that we use an independent critique chair who prepares a report including all the suggestions for improvement.
These are forwarded to the board and the identified committees.
The preplan committee has reviewed the suggestions referred to it, prioritized them and started to develop a work plan on the highest priority.
The board has not yet been able to consider the suggestions, but will likely start to address at the next meeting.
All suggestions are recorded on the web site under the critique for the incident, and members can track the discussion and action on individual suggestions.
Nick noted that there has been individual discussions on specific suggestions, including the development of an alpine specialty team
and creating an online platform for learning.

Brett was asked about his involvement on the SAR Alberta board.
He reported that he was recently re-elected as the Deputy Director for the South Region for a two year term.
He returned to the board a few years ago in order to make sure that there was a voice on the provincial board
for teams like Pincher SAR.
Historically the perspective of rural teams like Pincher SAR have at times been missing at the provincial board
resulting in policies that have a significant adverse effect on our team.

== Elections ==
'''Moved''' by Lucas, seconded by Nick, that {{member|Sabrina Ryans}} act as Elections Officer.
'''Carried.'''

Results as follows:
* PCSAR President: {{member|Nick Morantz}}
* PCSAR Vice President: {{member|Lucas Gurba}}
* PCSAR Secretary: {{member|Kara Kulak}}
* PCSAR Treasurer: {{member|Alec Curtis}}
* PCSAR Directors at Large: {{member|Nata de Leeuw}} and {{member|Brett Wuth}}

It was noted that the CRG election results were:
* CRG President: vacant.
* CRG Secretary/Treasurer: vacant

The board will follow up on the vacancies with the CRG members.

== Committee Volunteers ==
The following people offered to join or continuing on various committees:
* [[Membership Committee]]: {{member|Nata de Leeuw}}, {{member|Kara Kulak}}
* [[Preplan Committee]]: {{member|Lynn Keeler}}, {{member|Dan Della Vedova}}
* [[Training Committee]]: {{member|Lucas Gurba}}, {{member|Sabrina Ryans}}, {{member|Nata de Leeuw}}, {{member|Dan Della Vedova}}, {{member|Jake Foster}}
* [[Equipment Committee]]: {{member|Lucas Gurba}}, {{member|Denis Haché}}, {{member|Jake Foster}}
* [[Fundraising Committee]]: {{member|Sabrina Ryans}}, {{member|Alec Curtis}}
* [[Audit Committee]]: none
* [[Technology Committee]]: no new
* [[Prevention Committee]]: around social media messaging {{member|Celesa Horvath}}
* [[Call Out Committee]]: {{member|Jacinthe Fontaine}}
* [[Technical Rescue]]: {{member|Lucas Gurba}}, {{member|Nick Morantz}}, {{member|Alec Curtis}}

== Discussion / Motions from the Floor ==
Brett and Lucas reported on the proposed merger with Crowsnest Pass Search and Rescue.
The anticipated time frame if it proceeds is late summer.
We expect to report back to the membership before approving changes.

== Adjournment ==
'''Moved''' by Lucas, seconded by Sabrina, to adjourn.
'''Carried.'''

Short 5-minute general meetings are held at the start of the regular training at 19:00 the first Tuesday of every month.  Regular training has not resumed due to the pandemic.

The next Annual General Meeting is scheduled for November 2, 2021 at 19:00.

Please note that all contributions to PCSAR are considered to be released under the Attribution-Share Alike 3.0 Unported (see PCSAR:Copyrights for details). If you don't want your writing to be edited mercilessly and redistributed at will, then don't submit it here.
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@@ Line 71: / Line 71: @@
 == PCSAR Financial Report ==
-{{member|Brett Wuth}} offered an apology for his absence during the pandemic response.
+Brett noted that these reports are unaudited and will be audited in the next month or so.
-{{member|Sabrina Ryans}} presented the financial statements.
+This year, we will have a local firm do the Notice-to-Reader, then
+having members also audit.
-'''Moved''' by Nick, seconded by Lucas, that the 2019-2020 Financial Statements be received as information.
+'''Moved''' that the 2018-2019 Financial Statements be accepted as information.
 '''Carried.'''
 ===Auditors Report===