Editing General Meetings/Organizing AGM

From PCSAR

Warning: You are not logged in. Your IP address will be recorded in this page's edit history.

The edit can be undone. Please check the comparison below to verify that this is what you want to do, and then save the changes below to finish undoing the edit.

Notifications need to be started second week in October to garner interest in running for positions.  Need pro-active approach by Membership Committee. Media notice should be included under Shell Community Calendar.  Perhaps plan a rope rescue exercise or something for those members who are able to attend earlier in the afternoon - around 15:00. (dp)

== Contact members ==
Each member should be called:
* Potluck/Celebration of our 20th anniversary/AGM at 18:00 (6pm) Tuesday November 3 at the fire hall
* Can you attend?
* Will you bring guests?
* Are you getting monthly e-mails?  (So we can figure out if we have a problem contacting people)
* When did you last participate?  (So we can determine if we have stale members that need to be removed from the list.  Members need to participate at least once a year to maintain membership.  Coming to this event will count.)
* Are you willing to run for office?
** [[Board of Directors/President/Job Description|President]] - leads the business end of the group; deals with other organizations
** [[Board of Directors/Vice President/Job Description|Vice President]] - fills in for the President
** [[Board of Directors/Secretary/Job Description|Secretary]] - meetings and record keeping; mostly delegated to the  Administrator
** [[Board of Directors/Treasurer/Job Description|Treasurer]] - financial; mostly delegated to the Administrator
** [[Board of Directors/Directors at Large/Job Description|Director at Large]] - attend board meetings; minimal other duties
* Are you willing to help out?
** [[Membership Committee]] - keeping members involved, recruiting new members, social and fun stuff, member records
** [[Preplan Committee]] - planning how we should respond in searches; all Search Managers expected to participate; others welcome
** [[Training Committee]] - arrange monthly training, courses, outside training opportunities; don't have to instruct to be part of committee
** [[Equipment Committee]] - maintain our equipment, plan new purchases; keep things charged and ready to run
** [[Technology Committee]] - website, phone call-out systems, satellite technology
** [[Call Out Committee]] - notify members of searches, coordinates their arrival; work from home
** [[Fund raising committee]] - apply for grants; speak to funders; Casino
** [[Audit Committee]] - review the books and report to the membership once a year; should be independant of board
** [[Technical Rescue]] - plan and train for rescues that require special skills - rope rescue, swift water
* When was the last time you participated?  (For determining whether people are still members.  They have to had participated in the last year.)

Checksheet for calling each member: [[PCSAR Doc-124 AGM Phone Check Sheet]]
== Sample agenda ==
* Welcome and thanks
* Sign-in
* Motion: That all present may vote. (Must be unanimous)
* Motion: to appoint meeting chair.  (common for SAR group, CRG)
* Motion: accept minutes.
* President's report
* Financial statements
** Auditors' report if available
* Elections
** SAR President
** SAR Vice-President
** SAR Secretary / SAR Treasurer
** SAR Directors at Large
** CRG President
** CRG Secretary
* Call for committee members
** Membership, Preplan, Training, Equipment, Call Out, Fundraising, Prevention, Technology, Technical Rescue
* Discussion/motions from the floor
== Documents ==
Have at the meeting:
* [[Bylaws/Consolidated]]
* [[Board of Directors/President/Job Description]]
* [[Board of Directors/Vice President/Job Description]]
* [[Board of Directors/Secretary/Job Description]]
* [[Board of Directors/Treasurer/Role Description]]
* [[Board of Directors/Directors at Large/Job Description]]
Bring copies of
* [[General_Meetings#Meetings|Minutes]] of the last meeting

Please note that all contributions to PCSAR are considered to be released under the Attribution-Share Alike 3.0 Unported (see PCSAR:Copyrights for details). If you don't want your writing to be edited mercilessly and redistributed at will, then don't submit it here.
You are also promising us that you wrote this yourself, or copied it from a public domain or similar free resource. DO NOT SUBMIT COPYRIGHTED WORK WITHOUT PERMISSION!

Summary:

Cancel | Editing help (opens in new window)

Templates used on this page:

Template:Subpage

Retrieved from "http://pcsar.dyndns.org:8080/mediawiki/index.php/General_Meetings/Organizing_AGM"

Editing General Meetings/Organizing AGM

From PCSAR

Views

Personal tools

Navigation

Search

Toolbox

@@ Line 1: / Line 1: @@
 Notifications need to be started second week in October to garner interest in running for positions.  Need pro-active approach by Membership Committee. Media notice should be included under Shell Community Calendar.  Perhaps plan a rope rescue exercise or something for those members who are able to attend earlier in the afternoon - around 15:00. (dp)
-== To do ==
-Each AGM, these things need to be done (and some others not yet added to this list):
-* ''(Administrator for Board)'' Attend AGM
-** ''(Administrator for Treasurer)'' distribute Financial Statements
-** ''(Administrator for Audit Committee)'' distribute audit report
-** ''(Administrator for Secretary)'' distribute last year's minutes
-** ''(Administrator for Secretary)'' record minutes
-** ''(Administrator for Board)'' run elections
-* ''(Administrator for Secretary)'' produce minutes
 == Contact members ==
@@ Line 38: / Line 28: @@
 Checksheet for calling each member: [[PCSAR Doc-124 AGM Phone Check Sheet]]
 == Sample agenda ==
 * Welcome and thanks
 * Sign-in
-* Motion: That {{subpage|all present may vote}}. (Must be unanimous)
+* Motion: That all present may vote. (Must be unanimous)
 * Motion: to appoint meeting chair.  (common for SAR group, CRG)
 * Motion: accept minutes.
@@ Line 56: / Line 45: @@
 ** CRG Secretary
 * Call for committee members
-** Membership, Preplan, Training, Equipment, Call Out, Fundraising, Prevention, Technology, Technical Rescue, Audit
+** Membership, Preplan, Training, Equipment, Call Out, Fundraising, Prevention, Technology, Technical Rescue
 * Discussion/motions from the floor
 == Documents ==
 Have at the meeting:
 * [[Bylaws/Consolidated]]
-* [[Membership_Database/PCSAR|PCSAR Membership List]]
-* [[Membership Database/CRG|CRG Membership List]]
-* [[CRG#Implementation|Grouping of members by SARA/OFC requirements]]
 * [[Board of Directors/President/Job Description]]
 * [[Board of Directors/Vice President/Job Description]]
@@ Line 71: / Line 56: @@
 * [[Board of Directors/Directors at Large/Job Description]]
 Bring copies of
-* Agenda
 * [[General_Meetings#Meetings|Minutes]] of the last meeting
-* Year-end [[Financial_Statements#Statements|Financial Statements]]
-* [[Audit#Reports|Auditors' report]]