General Meetings/Organizing AGM

From PCSAR

(Difference between revisions)
Jump to: navigation, search
Line 1: Line 1:
Each member should be called:
Each member should be called:
-
* Potluck at 18:00 (6pm) Tuesday November 3 at the fire hall
+
* Potluck/Celebration of our 20th anniversary/AGM at 18:00 (6pm) Tuesday November 3 at the fire hall
* Can you attend?
* Can you attend?
* Will you bring guests?
* Will you bring guests?
 +
* Are you getting monthly e-mails? (So we can figure out if we have a problem contacting people)
 +
* When did you last participate? (So we can determine if we have stale members that need to be removed from the list. Members need to participate at least once a year to maintain membership. Coming to this event will count.)
* Are you willing to run for office?
* Are you willing to run for office?
** [[Board of Directors/President/Job Description|President]] - leads the business end of the group; deals with other organizations
** [[Board of Directors/President/Job Description|President]] - leads the business end of the group; deals with other organizations

Revision as of 18:39, 21 October 2015

Each member should be called:

  • Potluck/Celebration of our 20th anniversary/AGM at 18:00 (6pm) Tuesday November 3 at the fire hall
  • Can you attend?
  • Will you bring guests?
  • Are you getting monthly e-mails? (So we can figure out if we have a problem contacting people)
  • When did you last participate? (So we can determine if we have stale members that need to be removed from the list. Members need to participate at least once a year to maintain membership. Coming to this event will count.)
  • Are you willing to run for office?
    • President - leads the business end of the group; deals with other organizations
    • Vice President - fills in for the President
    • Secretary - meetings and record keeping; mostly delegated to the Administrator
    • Treasurer - financial; mostly delegated to the Administrator
    • Director at Large - attend board meetings; minimal other duties
  • Are you willing to help out?
    • Membership Committee - keeping members involved, recruiting new members, social and fun stuff, member records
    • Preplan Committee - planning how we should respond in searches; all Search Managers expected to participate; others welcome
    • Training Committee - arrange monthly training, courses, outside training opportunities; don't have to instruct to be part of committee
    • Equipment Committee - maintain our equipment, plan new purchases; keep things charged and ready to run
    • Technology Committee - website, phone call-out systems, satellite technology
    • Call Out Committee - notify members of searches, coordinates their arrival; work from home
    • Fund raising committee - apply for grants; speak to funders; Casino
    • Audit Committee - review the books and report to the membership once a year; should be independant of board
    • Technical Rescue - plan and train for rescues that require special skills - rope rescue, swift water
  • When was the last time you participated? (For determining whether people are still members. They have to had participated in the last year.)

Checksheet for calling each member: PCSAR Doc-124 AGM Phone Check Sheet

Personal tools