Editing General computer skills/Wordprocessing formats

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MS-Word (.doc, .docx and .docm) is not a very good file format to send
to other people.  The MS-Word format is one that is constantly
changing with every new version of MS-Word.  People who have older
versions of MS-Word cannot read files produced by newer versions.
Many other word processors have difficultly with MS-Word format.

Unfortunately MS-Word formats don't follow open standards.  This makes
it very difficult for non Microsoft wordprocessors to work correctly
with these files.  If you are concerned about making files accessible
to people that are using something other than the latest
version of MS-Word, please choose one of the alternative formats
listed below.  Government workers can be especially sensitive that
they are not "choosing winners" by making their files accessible only
to people that buy Microsoft's products.

== When to use plain text ==

If you're sending an e-mail message, plain text is best.  Save the
file as text or use cut and paste.

1) Cut and Paste

* Open up the MS-Word (.doc) document.
* Highlight the portion you want to send
* Use the menu Edit/Copy (or perhaps File/Copy)
* Open up your e-mail message
* Click where you want it to be
* Use the menu Edit/Paste (or perhaps File/Paste)

2) Save as text file

* Open up the MS-Word (.doc) document
* use the menu File/Save As...
* select Format (or perhaps Type) to be Text (or Plain Text, or ASCII)
* change the file name to end with ".txt"
* click on Okay

* Open up your e-mail message
* Attach the ".txt" file.

== When to use OpenDocument ==

If you want someone else to load the file into a word processor, use
OpenDocument (.odt) or RTF format.

OpenDocument is the cross-platform file format for office
documents.  OpenDocument (.odt) replaces RTF as the preferred format
for office documents.  Make sure your word processor supports it.
There are links below which help you add this feature to MS-Word.

== When to use RTF ==

RTF on the other hand is the format readable by more different kinds
of word processors and older versions of MS-Word than MS-Word (.doc)
format.

* Open up the MS-Word (.doc) document
* use the menu File/Save As...
* select Format (or perhaps Type) to be RTF (or Rich Text Format)
* change the file name to end with ".rtf"
* click on Okay

* Open up your e-mail message
* Attach the ".rtf" file.

== When to use PDF ==

If you have a highly formatted document that you want others to see
exactly as it has been prepared, but you don't need them to be able to
edit the file, PDF is the best format.  OpenOffice (see below) can
convert MS-Word format documents to PDF.

== Learning more ==

You can read related information at:
* http://www.openoffice.org/ -- free standards-based wordprocessor
* https://www.libreoffice.org/
* http://www.gnu.org/philosophy/no-word-attachments.html
* http://en.wikipedia.org/wiki/OpenDocument
* https://en.wikipedia.org/wiki/OpenDocument_software
* https://en.wikipedia.org/wiki/Comparison_of_OpenDocument_software
* http://www.flora.ca/no-outlook.shtml
* https://wiki.documentfoundation.org/Comparison_of_ODF_software
* https://www.cio.com/article/3104627/10-reasons-you-should-use-libreoffice-and-not-microsoft-word.html
* https://technology.blog.gov.uk/2018/04/27/open-document-format-in-government-an-update/

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@@ Line 1: / Line 1: @@
-== Don't send MS-Word .doc type files ==
 MS-Word (.doc, .docx and .docm) is not a very good file format to send
 to other people.  The MS-Word format is one that is constantly
@@ Line 36: / Line 35: @@
 * change the file name to end with ".txt"
 * click on Okay
 * Open up your e-mail message
 * Attach the ".txt" file.
@@ Line 84: / Line 85: @@
 * https://www.cio.com/article/3104627/10-reasons-you-should-use-libreoffice-and-not-microsoft-word.html
 * https://technology.blog.gov.uk/2018/04/27/open-document-format-in-government-an-update/
-* https://en.wikipedia.org/wiki/Embrace,_extend,_and_extinguish