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== Mandate ==
== Mandate ==
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See {{subpage|Mandate}}
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The mandate of the Membership Committee has not yet been set by the [[Board]].
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The following draft mandate is in discussion by the Committee.
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== Members ==
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The Membership Committee is responsible
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The Membership Committee consists of:
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to make sure the organization has sufficient members
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* {{member|Cindy Mauthe Drake}}
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with the skills, background and participation level
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* {{member|Laverine Riviere}}
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for the organization to meet its needs.
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* {{member|Wanda Burchert}}
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* {{member|Yvonne Cyr}}
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* Co-[[Membership Coordinator|Chair]]s: vacant
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([[Members:Membership Database/MembCom|Database listing]])
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You can contact all the members of the Membership Committee
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To do so, the committee must understand what the personnel needs
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by e-mailing
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of the organization are.
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[[EMailLists#pcsar-membcom|the committee address]].
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It receives that information from the [[Board]] (for organizational needs)
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and the [[Preplan Committee]] (for operational needs).
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== Roles ==
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When there is an insufficient number of members
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* {{link|Members:Announcements/Call for volunteers/Help members join}}
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or a lack members with the specific background or participation level,
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== Activity plan ==
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the committee recruits from the community for new members.
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The 2011 activity plan for the committee is:
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# Perform an annual review of membership statuses (done)
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# Communicate training opportunities re SAR Fundamentals to increase number of responders
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# Contact "stale" members to determine whether we are missing their participation records or whether they wish to drop off the membership list
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# Do "exit interviews" with a selection of members who are leaving to understand typical reasons
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# New Member Stewardship: encourage and support new members in integrating into the organization
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# Hold a widely attended social event to build group cohesion
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# Understand the requirements and recruit as necessary to meet the need for snowmobile responders
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# Increase Pincher SAR's profile in the community through alternative media to increase recruitment
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#* Rec Board sign at Arena (Dave)
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#** talk to Town, Linda Jumago
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#* Co-op mobile bill board
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#* Echo events listing, monthly (Dave)
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#* school take-home material for parents (Dave)
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# Get specifics on RCMP's requirements for our members (i.e. Criminal Records Check) (Dave)
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# Prepare membership packages for Emergency Preparedness Week (Brett - done)
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== Meetings ==
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If there is a lack of specific skills, the committee
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Past:
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coordinates with the [[Training Committee]]
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* [[2011-01-13 Membership Committee meeting|2011-01-13]]
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to decide whether to recruit for new members with those skills,
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* 2011-04-12 19:00 planning meeting at the Fire Hall
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or train existing members.
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* [[2011-05-02 Membership Committee meeting|2011-05-20]]
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Next:
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The committee is responsible to maintain a high retention rate
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* 2011, mid August, date to be determined
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so that member turn over is low and the need to recruit replacements are low.
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To do so, the committee may run programmes to do such things as
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* make new members feel welcome
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* help existing members feel connected
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* provide a positive social environment
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* understand why members leave
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== Policies ==
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The committee is responsible for periodically reviewing membership policies
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Policies are set by the board.
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and recommending any useful changes to the [[Board]].
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[[Member_Documents#Membership_Status_Policies|Click here]] for the ones related to Membership Status.
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== Recruitment ==
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The committee is responsible for keeping the membership list.
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* {{subpage|New member inquiries|How to handle membership inquiries}}
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It maintains the personnel record on each member,
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* [[New Member Package]]
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which shows both information needed for the organization (such as e-mail address, voting status, participation and committees)
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** [[New Member Information]]
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and for operational needs (such as emergency contacts, equipment and operational status).
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* {{subpage|Recruitment info by email}}
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* {{subpage|Prospects}} (potential recruits)
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* {{subpage|Recruitment Tactics}}
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* {{link|Members:Town of Pincher Creek/Volunteer Recruitment Fair}}
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* {{subpage|Intake}}
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== Record keeping ==
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The committee brings to the [[Board]] for consideration new membership applications.
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* [[Personnel Database]]
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It tracks which Associate Members qualify for or no longer qualify for Voting membership,
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** [[:Category:MemRecord|Individual personnel records]]
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and informs the board of that.
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* [[:Image:Members:Call Out List.pdf|Call Out List]]
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It provides a list of Voting Members for all general meetings.
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* [[:Image:Members:First Call List.pdf|First Call List]]
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* {{subpage|Expiring members}}
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== Budget ==
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The committee provides electronic mailing lists that all e-mail communications between all members
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See {{subpage|Budget}}
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and within each committee.
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== Issues ==
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The committee provides operational information in the form of a call-out list and individual personnel records.
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{{committee suggestions|membership|heading= ===}}
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== Recruitment ==
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* [[New Member Information]]

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