Editing Membership Committee
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== Mandate == | == Mandate == | ||
- | + | The mandate of the Membership Committee has not yet been set by the [[Board]]. | |
+ | The following draft mandate is proposed by the Committee. | ||
+ | |||
+ | ''The Membership Committee is responsible to make sure the organization has sufficient members with the skills, background and participation level for the organization to meet its needs.'' | ||
+ | |||
+ | To do so, the committee must understand what the personnel needs | ||
+ | of the organization are. | ||
+ | It receives that information from the [[Board]] (for organizational needs) | ||
+ | and the [[Preplan Committee]] (for operational needs). | ||
+ | |||
+ | When there is an insufficient number of members | ||
+ | or a lack members with the specific background or participation level, | ||
+ | the committee recruits from the community for new members. | ||
+ | |||
+ | If there is a lack of specific skills, the committee | ||
+ | coordinates with the [[Training Committee]] | ||
+ | to decide whether to recruit for new members with those skills, | ||
+ | or train existing members. | ||
+ | |||
+ | The committee is responsible to maintain a high retention rate | ||
+ | so that member turn over is low and the need to recruit replacements is low. | ||
+ | To do so, the committee may run programmes to do such things as | ||
+ | * make new members feel welcome | ||
+ | * help existing members feel connected | ||
+ | * provide a positive social environment | ||
+ | * understand why members leave | ||
+ | |||
+ | The committee is responsible for periodically reviewing membership policies | ||
+ | and recommending any useful changes to the [[Board]]. | ||
+ | |||
+ | The committee is responsible for keeping the membership list. | ||
+ | It maintains the personnel record on each member, | ||
+ | which shows both information needed for the organization (such as e-mail address, voting status, participation and committees) | ||
+ | and for operational needs (such as emergency contacts, equipment and operational status). | ||
+ | |||
+ | Annually, the committee reviews the membership list determining who is in good standing. | ||
+ | |||
+ | The committee brings to the [[Board]] for consideration new membership applications. | ||
+ | It tracks which Associate Members qualify for or no longer qualify for Voting membership, | ||
+ | and informs the board of that. | ||
+ | It provides a list of Voting Members for all general meetings. | ||
+ | |||
+ | The committee provides electronic mailing lists that all e-mail communications between all members | ||
+ | and within each committee. | ||
+ | |||
+ | The committee where necessary provides membership information to outside organizations | ||
+ | such as: | ||
+ | * the provincial government for WCB and insurance coverage | ||
+ | * SAR Alberta for statistics | ||
+ | * the RCMP for service awards | ||
+ | |||
+ | The committee provides operational information in the form of a call-out list and individual personnel records. | ||
== Members == | == Members == | ||
The Membership Committee consists of: | The Membership Committee consists of: | ||
- | + | * Co-[[Membership Coordinator|Chair]]s: Jannet Findlater, Char Bruder | |
- | + | * Dave Scott | |
- | + | * [[Brett Wuth]] | |
- | + | ||
- | * Co-[[Membership Coordinator|Chair]]s: | + | |
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- | [[ | + | |
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== Activity plan == | == Activity plan == | ||
The 2011 activity plan for the committee is: | The 2011 activity plan for the committee is: | ||
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# New Member Stewardship: encourage and support new members in integrating into the organization | # New Member Stewardship: encourage and support new members in integrating into the organization | ||
# Hold a widely attended social event to build group cohesion | # Hold a widely attended social event to build group cohesion | ||
+ | # Recruit someone to do school presentations (e.g. Hug-a-Tree or Lost-in-the-Woods programmes) | ||
# Understand the requirements and recruit as necessary to meet the need for snowmobile responders | # Understand the requirements and recruit as necessary to meet the need for snowmobile responders | ||
# Increase Pincher SAR's profile in the community through alternative media to increase recruitment | # Increase Pincher SAR's profile in the community through alternative media to increase recruitment | ||
- | #* Rec Board sign | + | #* Rec Board sign |
- | + | ||
#* Co-op mobile bill board | #* Co-op mobile bill board | ||
- | #* Echo events listing | + | #* Echo events listing |
- | #* school take-home material for parents | + | #* school take-home material for parents via school presentations |
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== Meetings == | == Meetings == | ||
Past: | Past: | ||
- | * | + | * 2011-01-13 planning meeting at Char Bruder's |
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Next: | Next: | ||
- | * 2011 | + | * 2011-04-07 13:00 mtg at Char Bruder's |
== Policies == | == Policies == | ||
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== Recruitment == | == Recruitment == | ||
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* [[New Member Package]] | * [[New Member Package]] | ||
** [[New Member Information]] | ** [[New Member Information]] | ||
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== Record keeping == | == Record keeping == | ||
- | * [[ | + | * [[Membership Database]] |
- | ** [[:Category:MemRecord|Individual | + | ** [[:Category:MemRecord|Individual membership records]] |
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