Editing PCSAR Doc-74 Search Incident Demobilization / Post Mission Plan/Doc

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Incident Name:

Date Ending:

This checklist is intended as a guideline for Overhead Team Members only.  Tasks specific to the incident, not identified on this form should be addressed as necessary.

<div class="noprint">
__TOC__
</div>
== General Information ==

This plan consists of some common tasks that will need to be addressed when a search incident enters the demobilization stage.  The tasks identified herein are not complete as every incident is unique in nature and may have specific requirements not outlined in this document.

This document is intended as a tool to assist the search manager and overhead team during the process demobilization and post mission tasks.

== Responsibilities ==

; Search Manager
: Is responsible for the safe and orderly demobilization of any search incident.  The search manager will ensure all aspects of demobilization will be considered and acted upon as required.

; Overhead Team
: As applicable, and in consultation with the search manager, members of the overhead team will assume responsibility for all items identified herein that apply to their function.

: If resources are limited and functions have been combined, team members will coordinate activities amongst group

; Team Leaders
: Where possible, team leaders will be responsible for the safety of their team members, ensuring directions from the overhead team are adhered to, and all members demobilize and return home safely.
 
; Search Members
: All participants in search incidents will be responsible for ensuring that all directives of the overhead team are followed for a safe demobilization.

: Search members are responsible for their personal safety at all times and the well being of their team members.  All are encouraged to assume a level of responsibility for their team members until all have returned home safely.

== On Site ==
=== On Site: Personnel Release Priorities ===
{{demob table start}}
{{demob section|Recall All Search Teams}}

{{demob action|All deployed teams/resources asked to return to base
|done= |won't= |assign= }}

{{demob section| Stand Down Resources }}
{{demob action|Search Resources in Transit 
|done= |won't= |assign= }}

{{demob action|Teams and Resources on Standby 
|done= |won't= |assign= }}

{{demob section| Equipment }}
{{demob action|Stand down all equipment on standby 
|done= |won't= |assign= }}

{{demob action|Stand down all equipment en-route 
|done= |won't= |assign= }}

{{demob action|Stand down all equipment in field 
|done= |won't= |assign= }}

{{demob section|Debrief All Returning Teams }}
{{demob action|Team Leaders Formally Debriefed 
|done= |won't= |assign= }}

{{demob action|All issued equipment returned 
|done= |won't= |assign= }}

{{demob action|Inform of Critical Incident Stress Defusing 
|done= |won't= |assign= }}

{{demob action|Issued with Expense Claim Forms 
|done= |won't= |assign= }}

{{demob action|Issued with Critique Form 
|done= |won't= |assign= }}

{{demob section| Release Search Teams }}
{{demob action|All searchers signed out 
|done= |won't= |assign= }}

{{demob action|Evaluate searchers for safe to drive home (sleepiness) 
|done= |won't= |assign= }}

{{demob action|Release Searchers as available 
|done= |won't= |assign= }}

{{demob action|Designate return routes and convoy individuals as possible for individual safety 
|done= |won't= |assign= }}

{{demob section| Notify Call Out People }}
{{demob action|Notified of Stand Down / Demobilization 
|done= |won't= |assign= }}

{{demob action|Send e-mail to those notified earlier of incident that we are stood down 
|done= |won't= |assign= }}

{{demob action|Notified of Defusing / Critique 
|done= |won't= |assign= }}

{{demob action|Call out to arrange defusing with one of the [[CISM#Trained Resources|CISM teams]]? 
|done= |won't= |assign= }}

=== On Site: Media ===
{{demob table start}}
{{demob action|Determine whether family wishes to deal with media inquiries 
|done= |won't= |assign= }}

=== On Site: Administrative Tasks ===
{{demob table start}}
{{demob section| White Board Info }}
{{demob action|Record/photograph all information from white boards (inside and out) 
|done= |won't= |assign= }}

{{demob section|Post Incident Management }}
{{demob action|Identify a '''rested''' PCSAR member (SAR Manager?) to oversee post mission activity once off site.
|done= |won't= |assign= }}

== Make Ready to Respond Again ==
=== Readying: Personnel Release Priorities ===
{{demob table start}}
{{demob section| Notify Call Out People }}
{{demob action|Forward call-back number to one of the SAR Managers.
|done= |won't= |assign= }}

=== Readying: Administrative Tasks ===
{{demob table start}}
{{demob section| Support }}
{{demob action|Send e-mail to members requesting help with post-mission activities (this list)
|done= |won't= |assign= }}

{{demob section| Back in Service Notifications }}
{{demob action|Inform Pincher RCMP that we're back in service
|done= |won't= |assign= }}

{{demob action|Inform Pincher Creek Emergency Services that we're back in service
|done= |won't= |assign= }}

{{demob section| Refill Overhead Files }}
{{demob action|Replace all products (forms, etc) used during course of search

* overhead box at fire hall
* overhead files in filing cabinet in MCP

Refer to latest version of "SAR Management Files" ([[PCSAR Doc-31]])

Have complete set in Fire hall at expense of pulling files from the MCP (firehall set are portable and can be used in MCP if required)

Office supplies available from Pincher Office supply (charge to PC SAR and list incident name)
|done= |won't= |assign= }}

{{demob action|Return all maps to map drawer and confirm against inventory list 
|done= |won't= |assign= }}

=== Readying: Media ===
{{demob table start}}
{{demob action|Request Tasking Agency to issue media release 
|done= |won't= |assign= }}

=== Readying: WCB ===
{{demob table start}}

{{demob action|Complete and file any required WCB claims for injured searchers 
|done= |won't= |assign= }}

=== Readying: CISM ===
{{demob table start}}
{{demob section| Critical Incident Stress Defusing }}
{{demob action|Schedule CIS Defusing session and advise all search participants

Schedule within 12 - 36 hrs of incident completion (in evening is best)

Consider family / job / time constraints on individual searchers 
|done= |won't= |assign= }}

=== Readying: Equipment ===
{{demob table start}}
{{demob section| Sign out }}
{{demob action| Review equipment sign-out sheet for equipment not returned
|done= |won't= |assign= }}

{{demob action| Review equipment sign-out sheet for equipment not in good shape
|done= |won't= |assign= }}

{{demob section| SAR Equipment Returned? }}
{{demob section| GPS's }}
{{demob action|Confirm units returned 
|done= |won't= |assign= }}

{{demob action|Check for full battery indicator; replace if needed 
|done= |won't= |assign= }}

{{demob action|Verify sufficient stock of AA batteries 
|done= |won't= |assign= }}

{{demob section| VHF Radios }}
{{demob action|Confirm all units returned 
|done= |won't= |assign= }}

{{demob action|All batteries recharged? (After every search) 
|done= |won't= |assign= }}

{{demob action|Returned to Agency? (if borrowed) 
|done= |won't= |assign= }}

{{demob action|Verify all batteries charged 
|done= |won't= |assign= }}

{{demob action|Verify each has tracking turned off
|done= |won't= |assign= }}

{{demob action|Verify all batteries charged 
|done= |won't= |assign= }}

{{demob section| Photocopier Printer }}
{{demob action|Verify all parts returned. Restock. Verify Working. See [[PCSAR Doc-98]]
|done= |won't= |assign= }}

{{demob section| Supplies dispensed to searchers }}
{{demob action|Verify still have at least 6 rolls of flagging tape marked "SEARCH & RESCUE" in each of at least 4 colours.  Reorder if not.
|done= |won't= |assign= }}

{{demob section| Mobile Command Post }}
{{demob action|Fuel mobile command post 
|done= |won't= |assign= }}

{{demob action|All radios turned off? 
|done= |won't= |assign= }}

{{demob action|Clean and remove garbage 
|done= |won't= |assign= }}

{{demob action|Plug in block heater (winter)
|done= |won't= |assign= }}

{{demob action|Verify trailer is locked
|done= |won't= |assign= }}

{{demob section|Subject Evacuation Equipment }}
{{demob action|Rescue Sleigh and stretcher in good shape and returned to equipment trailer
|done= |won't= |assign= }}

{{demob action|Quad Trailer and stretcher in good shape and returned to equipment trailer
|done= |won't= |assign= }}

{{demob action|Yellow Anchorman wheel and stretcher in good shape and returned to equipment trailer
|done= |won't= |assign= }}

{{demob action|Orange packaging kit (backboard, with inventory list) in good shape and returned to equipment trailer
|done= |won't= |assign= }}

{{demob section|Rope Rescue Equipment }}
{{demob action|6 bags returned to equipment trailer; any with broken seals inventoried and inspected
|done= |won't= |assign= }}

{{demob section|Swiftwater Rescue Equipment }}
{{demob action|Bags returned to equipment trailer; any with broken seals inventoried and inspected
|done= |won't= |assign= }}

{{demob section| Food }}
{{demob action|Store and preserve left over food and drink 
|done= |won't= |assign= }}

{{demob section| Other Equipment Returned
(note type and details as per above)
}}
{{demob action|
|done= |won't= |assign= }}

{{demob section| Establish Lost & Found List }}
{{demob action|Circulate to all groups 
|done= |won't= |assign= }}

== Incident Follow Up ==
=== Follow Up: Administrative Tasks ===
{{demob table start}}
{{demob section| Back in Service Notifications }}
{{demob action|Close provincial tracking number by recording incident as complete in D4H
|done= |won't= |assign= }}

=== Follow Up: Financial ===
{{demob table start}}
{{demob section| Charge back }}
{{demob action|Determine if PC SAR will charge for this operation (usually yes, there have been a few exceptions) 
|done= |won't= |assign= }}

{{demob action|Determine or negotiate rates with tasking agency 
|done= |won't= |assign= }}

{{demob action|Inform other teams of Tasking Agency's expense procedures 
|done= |won't= |assign= }}

{{demob section| Expense Sheets }}
{{demob action|Collect expense forms from all PC SAR members 
|done= |won't= |assign= }}

{{demob action|
Collect expense information on 
* MCP
* SAR Truck
* Equipment Trailer
* Briefing Trailer
* Damaged  / lost equipment
* Satellite phone
* Replacement supplies
|done= |won't= |assign= }}

{{demob action|Collect expense information on SAR Truck - mileage
|done= |won't= |assign= }}

{{demob action|Collect expense information on Equipment Trailer - usage
|done= |won't= |assign= }}

=== Follow Up: Record Keeping ===
{{demob table start}}

{{demob section| Filing }}
{{demob action|Get copy of files from last search manager (may be another SAR group) 
|done= |won't= |assign= }}

{{demob action|Make colour photocopies/photographs of mylar covering map to preserve content - store in binder 
|done= |won't= |assign= }}

{{demob action|Gather and organize search materials / forms used and  add to SAR binder.  Keep at least one copy of each paper 
|done= |won't= |assign= }}

{{demob action|Sort by operations period 
|done= |won't= |assign= }}

{{demob action|Group into manager, planning, logistics, operations 
|done= |won't= |assign= }}

{{demob section| Copying }}
{{demob action|Determine whether Tasking Agency wants to keep originals of files
|done= |won't= |assign= }}

{{demob action|Scan documents to wiki or make colour photocopies for our records if giving originals to tasking agency.  Consider scanning anyway for easier future reference.
|done= |won't= |assign= }}

=== Follow Up: Reporting ===
{{demob table start}}
{{demob section| Permission to share }}
{{demob action|Obtain [[Members:RCMP/Standard request to share incident information|permission from the Tasking Agency]] to share information
|done= |won't= |assign= }}

{{demob action|Obtain [[Members:Office of the Fire Commissioner/Agreement/Standard request to share incident information|permission from the Office of the Fire Commissioner]] to share information
|done= |won't= |assign= }}

{{demob action|List who came from each organization, what op periods they attended 
|done= |won't= |assign= }}

{{demob action|List total # of different resources used 
|done= |won't= |assign= }}

{{demob action|List total hours on search 
|done= |won't= |assign= }}

{{demob action|Search statistics to researchers 
|done= |won't= |assign= }}

{{demob action|Copy of sign in list to Administrator for members' participation records
|done= |won't= |assign= }}

{{demob section| Report }}
{{demob action|Prepare PCSAR's internal [[Template:Incident Report|Incident Report]] ([[PCSAR Doc-126 Incident Report|PCSAR Doc-126]])
|done= |won't= |assign= }}

{{demob action|Complete last 2 pages of report and submit to RCMP / Tasking Agency 
|done= |won't= |assign= }}

{{demob action|Create [[Incidents|entry for incident]] on the wiki
|done= |won't= |assign= }}

{{demob action|File incident report on [[D4H]]
|done= |won't= |assign= }}

{{demob section| Incident Brief }}
{{demob action|
Summary (1 - 2 paragraph) of incident for SAR binder

see http://pcsar.webhop.org/zope/wiki/CritiqueTask
|done= |won't= |assign= }}

=== Follow Up: Critique ===
see [[Critique]] http://pcsar.webhop.org/mediawiki/index.php/Critiques
{{demob table start}}

{{demob action|done= |won't= |assign= |
Recruit manager who was not involved with incident to chair critique
}}

{{demob action|Schedule critique time and location 
|done= |won't= |assign= }}

{{demob action|Advise call out team to notify searchers 
|done= |won't= |assign= }}

{{demob action|Advise outside resources / groups  
|done= |won't= |assign= }}

{{demob action|Advise RCMP / tasking agency 
|done= |won't= |assign= }}

{{demob action|done= |won't= |assign= |
Critique chair writes report of critique suggestions.
}}

{{demob action|done= |won't= |assign= |
Critique report distributed to all participants and committees/organizations suggestions referred to.
}}

=== Follow Up: Incident Review ===
{{demob table start}}
{{demob section| Pre-Plan / Search Managers Team }}
{{demob action|Review Incident  
|done= |won't= |assign= }}

{{demob action|Action Identified Items 
|done= |won't= |assign= }}

{{demob section| Thank you's }}
{{demob action|Thank individuals and organizations that supported the effort. 
|done= |won't= |assign= }}
{{demob table end}}

=== Follow Up: Miscellaneous ===
{{demob table start}}
{{demob action|
Update [[PCSAR Doc-74 Search Incident Demobilization / Post Mission Plan/Doc|this document]].
Make changes so it will be easier for next time it has to be used. 
|done= |won't= |assign= }}

== Notes ==
<br/>

<br/>
== Sign off ==
Sheet Completed by:	
* Search Manager (name):
* Date:
* Signature:

Co-Signed by:
* Overhead Team Member (name):
* Date:
* Signature:

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@@ Line 82: / Line 82: @@
-{{demob action|Issued with [[PCSAR Doc-68 Expense Invoice|Expense Claim Forms]]
+{{demob action|Issued with Expense Claim Forms
 |done= |won't= |assign= }}
-{{demob action|Issued with [[Critiques/Written feedback|Critique Form]]
+{{demob action|Issued with Critique Form
 |done= |won't= |assign= }}
@@ Line 419: / Line 419: @@
 == Incident Follow Up ==
-=== Follow Up: Members ===
-{{demob table start}}
-{{demob section| Acknowledgement to Members }}
-{{demob action|Send pcsar-members@castrov.cuug.ab.ca {{link|Members:Post Incident Member E-Mail|a very brief}} summary of incident and thank you to those who responded and were preparing to respond.  Mention that a critique will follow.
-|done= |won't= |assign= }}
-{{demob table end}}
 === Follow Up: Administrative Tasks ===
 {{demob table start}}
@@ Line 443: / Line 433: @@
 {{demob section| Charge back }}
 {{demob action|Determine if PC SAR will charge for this operation (usually yes, there have been a few exceptions)
-|done= |won't= |assign= }}
-{{demob action|Identify tasking agency for billing purposes.  Provide info to Administrator.
-|done= |won't= |assign= }}
-{{demob action|Request and [[../Report#File_number|record]] the tasking agency's file number for the incident
 |done= |won't= |assign= }}
@@ Line 468: / Line 450: @@
 {{demob action|
-Collect expenses for use of:
+Collect expense information on
 * MCP
 * SAR Truck
@@ Line 495: / Line 477: @@
 === Follow Up: Record Keeping ===
 {{demob table start}}
-{{demob section| Naming }}
-{{demob action|Determine PCSAR's name for this incident, using our {{link|Incidents/Naming}} convention.
-|done= |won't= |assign= }}
 {{demob section| Filing }}
-{{demob action|Create [[Incidents|entry for incident]] on the wiki
-|done= |won't= |assign= }}
 {{demob action|Get copy of files from last search manager (may be another SAR group)
-|done= |won't= |assign= }}
-{{demob action|Get copy of files from call-out team
 |done= |won't= |assign= }}
@@ Line 528: / Line 496: @@
 {{demob action|Group into manager, planning, logistics, operations
-|done= |won't= |assign= }}
-{{demob action|[[Members:Contact/Rave/Post Incident|Copy Rave Alert records]].  Remove used alerts and messages from active list (put in archive section).
-|done= |won't= |assign= }}
-{{demob action|Review call-out reports for bad contacts.  Notify [[membership committee]].
 |done= |won't= |assign= }}
@@ Line 559: / Line 519: @@
 {{demob action|Obtain [[Members:Office of the Fire Commissioner/Agreement/Standard request to share incident information|permission from the Office of the Fire Commissioner]] to share information
 |done= |won't= |assign= }}
-{{demob section| PCSAR Report }}
-{{demob action|Prepare PCSAR's internal [[Template:Incident Report|Incident Report]] ([[PCSAR Doc-126 Incident Report|PCSAR Doc-126]])
-|done= |won't= |assign= }}
 {{demob section| Statistics }}
-{{demob action|[[PCSAR Doc-62 Registration/Sign-In|Sign in sheet]]
+{{demob action|Sign in sheet
 |done= |won't= |assign= }}
@@ Line 592: / Line 546: @@
-{{demob section| Report for Others }}
+{{demob section| Report }}
+{{demob action|Prepare PCSAR's internal [[Template:Incident Report|Incident Report]] ([[PCSAR Doc-126 Incident Report|PCSAR Doc-126]])
+|done= |won't= |assign= }}
 {{demob action|Complete last 2 pages of report and submit to RCMP / Tasking Agency
 |done= |won't= |assign= }}
+{{demob action|Create [[Incidents|entry for incident]] on the wiki
+|done= |won't= |assign= }}
-{{demob action|File incident report on D4H.
+{{demob action|File incident report on [[D4H]]
-See [[Members:D4H/PCSAR.ca.d4h.org/Data/Incident]]
 |done= |won't= |assign= }}
@@ Line 606: / Line 565: @@
 Summary (1 - 2 paragraph) of incident for SAR binder
-see [[Critiques|http://pcsar.webhop.org/mediawiki/index.php/Critiques]]
+see http://pcsar.webhop.org/zope/wiki/CritiqueTask
 |done= |won't= |assign= }}
@@ Line 615: / Line 574: @@
 see [[Critique]] http://pcsar.webhop.org/mediawiki/index.php/Critiques
 {{demob table start}}
-{{demob action|done= |won't= |assign= |
-If incident was too small to have a critique, distribute the [[Critiques/Written feedback|critique form]] to those who were aware of the incident and have them email any ideas to pcsar-preplan@castrov.cuug.ab.ca.
-}}
 {{demob action|done= |won't= |assign= |
@@ Line 638: / Line 592: @@
-{{demob action|[[Critiques/Announce#Other_Organizations|Advise RCMP / tasking agency]]
+{{demob action|Advise RCMP / tasking agency
 |done= |won't= |assign= }}
@@ Line 696: / Line 650: @@
 {{demob table end}}
 == Notes ==