PCSAR Doc-74 Search Incident Demobilization / Post Mission Plan/Doc

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{{Doc-74/Header}}
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Incident Name:
Incident Name:
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This checklist is intended as a guideline for Overhead Team Members only. Tasks specific to the incident, not identified on this form should be addressed as necessary.
This checklist is intended as a guideline for Overhead Team Members only. Tasks specific to the incident, not identified on this form should be addressed as necessary.
-
 
+
<div class="noprint">
 +
__TOC__
 +
</div>
== General Information ==
== General Information ==
Line 32: Line 36:
: Search members are responsible for their personal safety at all times and the well being of their team members. All are encouraged to assume a level of responsibility for their team members until all have returned home safely.
: Search members are responsible for their personal safety at all times and the well being of their team members. All are encouraged to assume a level of responsibility for their team members until all have returned home safely.
-
 
+
== On Site ==
-
== Personnel Release Priorities ==
+
=== On Site: Personnel Release Priorities ===
{{demob table start}}
{{demob table start}}
{{demob section|Recall All Search Teams}}
{{demob section|Recall All Search Teams}}
-
{{demob action|done= |won't= |assign= |
 
-
Are all searchers accounted for? }}
 
 +
{{demob action|All deployed teams/resources asked to return to base
 +
|done= |won't= |assign= }}
-
{{demob section| Stand Down Resources }}
 
-
{{demob action|done= |won't= |assign= |
 
-
Search Resources in Transit }}
 
 +
{{demob section| Stand Down Resources }}
 +
{{demob action|Search Resources in Transit
 +
|done= |won't= |assign= }}
-
{{demob section| Equipment }}
 
-
{{demob action|done= |won't= |assign= |
 
-
Teams and Resources on Standby }}
 
 +
{{demob action|Teams and Resources on Standby
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
+
{{demob section| Equipment }}
-
Stand down all equipment on standby }}
+
{{demob action|Stand down all equipment on standby
 +
|done= |won't= |assign= }}
 +
{{demob action|Stand down all equipment en-route
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
+
{{demob action|Stand down all equipment in field
-
Stand down all equipment en-route }}
+
|done= |won't= |assign= }}
 +
{{demob section|Debrief All Returning Teams }}
 +
{{demob action|Team Leaders Formally Debriefed
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
+
{{demob action|All issued equipment returned
-
Stand down all equipment in field }}
+
|done= |won't= |assign= }}
 +
{{demob action|Inform of Critical Incident Stress Defusing
 +
|done= |won't= |assign= }}
-
{{demob section| Debrief All Returning Teams }}
 
-
{{demob action|done= |won't= |assign= |
 
-
Team Leaders Formally Debriefed }}
 
 +
{{demob action|Issued with [[PCSAR Doc-68 Expense Invoice|Expense Claim Forms]]
 +
|done= |won't= |assign= }}
-
 
+
{{demob action|Issued with [[Critiques/Written feedback|Critique Form]]
-
{{demob action|done= |won't= |assign= |
+
|done= |won't= |assign= }}
-
All issued equipment returned }}
+
-
 
+
-
 
+
-
 
+
-
 
+
-
{{demob action|done= |won't= |assign= |
+
-
Inform of Critical Incident Stress Defusing }}
+
-
 
+
-
 
+
-
 
+
-
 
+
-
{{demob action|done= |won't= |assign= |
+
-
Issued with Expense Claim Forms }}
+
-
 
+
-
 
+
-
 
+
-
 
+
-
{{demob action|done= |won't= |assign= |
+
-
Issued with Critique Form }}
+
-
 
+
{{demob section| Release Search Teams }}
{{demob section| Release Search Teams }}
-
{{demob action|done= |won't= |assign= |
+
{{demob action|All searchers signed out
-
Release Searchers as Available }}
+
|done= |won't= |assign= }}
 +
{{demob action|Evaluate searchers for safe to drive home (sleepiness)
 +
|done= |won't= |assign= }}
 +
{{demob action|Release Searchers as available
 +
|done= |won't= |assign= }}
 +
{{demob action|Designate return routes and convoy individuals as possible for individual safety
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
 
-
Designate Return Routes and team individuals as possible for individual safety }}
 
{{demob section| Notify Call Out People }}
{{demob section| Notify Call Out People }}
-
{{demob action|done= |won't= |assign= |
+
{{demob action|Notified of Stand Down / Demobilization
-
Notified of Stand Down / Demobilization }}
+
|done= |won't= |assign= }}
 +
{{demob action|Send e-mail to those notified earlier of incident that we are stood down
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
+
{{demob action|Notified of Defusing / Critique
-
Notified of Defusing / Critique }}
+
|done= |won't= |assign= }}
-
 
+
{{demob action|Call out to arrange defusing with one of the [[CISM#Trained Resources|CISM teams]]?
-
 
+
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
+
-
Call out to arrange defusing with Fire Chief? }}
+
-
 
+
{{demob table end}}
{{demob table end}}
-
 
+
=== On Site: Media ===
-
 
+
-
 
+
-
== Media ==
+
{{demob table start}}
{{demob table start}}
-
{{demob action|done= |won't= |assign= |
+
{{demob action|Determine whether family wishes to deal with media inquiries
-
Request Tasking Agency to issue media release }}
+
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
 
-
Determine whether family wishes to deal with media inquiries }}
 
{{demob table end}}
{{demob table end}}
-
== WCB ==
 
-
{{demob table start}}
 
-
{{demob action|done= |won't= |assign= |
 
-
Complete and file any required WCB claims for injured searchers }}
 
-
{{demob table end}}
 
-
== CISM ==
+
=== On Site: Administrative Tasks ===
{{demob table start}}
{{demob table start}}
-
{{demob section| Critical Incident Stress Defusing }}
+
{{demob section| White Board Info }}
-
{{demob action|done= |won't= |assign= |
+
{{demob action|Record/photograph all information from white boards (inside and out)
-
Schedule CIS Defusing session and advise all search participants
+
|done= |won't= |assign= }}
-
Schedule within 12 - 36 hrs of incident completion (in evening is best)
 
-
Consider family / job / time constraints on individual searchers
+
{{demob section|Post Incident Management }}
-
}}
+
{{demob action|Identify a '''rested''' PCSAR member (SAR Manager?) to oversee post mission activity once off site.
 +
|done= |won't= |assign= }}
 +
 
{{demob table end}}
{{demob table end}}
-
== Administrative Tasks ==
 
-
{{demob table start}}
 
-
{{demob section| Refill All Files }}
 
-
{{demob action|done= |won't= |assign= |
 
-
Replace all products (forms, etc) used during course of search
 
-
Check both SARCAR and Fire hall files if both used
 
-
Refer to latest version of "SAR Management Files" (PCSAR DOC-31)
 
-
Have complete set in Fire hall at expense of pulling files from the SARCAR (firehall set are mobile and can be used in SARCAR if required)
+
== Make Ready to Respond Again ==
 +
=== Readying: Personnel Release Priorities ===
 +
{{demob table start}}
 +
{{demob section| Notify Call Out People }}
 +
{{demob action|Forward call-back number to one of the SAR Managers.
 +
|done= |won't= |assign= }}
-
Make needed photocopies from Document Originals binder (copier available at Fire hall or Pincher Office Supply - charge to PC SAR and list incident name)
 
-
Office equipment available from Pincher Office supply (charge to PC SAR and list incident name)
+
{{demob table end}}
-
}}
+
 +
=== Readying: Administrative Tasks ===
 +
{{demob table start}}
 +
{{demob section| Support }}
 +
{{demob action|Send e-mail to members requesting help with post-mission activities (this list)
 +
|done= |won't= |assign= }}
 +
{{demob section| Back in Service Notifications }}
 +
{{demob action|Inform Pincher RCMP that we're back in service
 +
|done= |won't= |assign= }}
 +
{{demob action|Inform Pincher Creek Emergency Services that we're back in service
 +
|done= |won't= |assign= }}
 +
{{demob section| Refill Overhead Files }}
 +
{{demob action|Replace all products (forms, etc) used during course of search
 +
* overhead box at fire hall
 +
* overhead files in filing cabinet in MCP
 +
Refer to latest version of "SAR Management Files" ([[PCSAR Doc-31]])
 +
Have complete set in Fire hall at expense of pulling files from the MCP (firehall set are portable and can be used in MCP if required)
 +
Office supplies available from Pincher Office supply (charge to PC SAR and list incident name)
 +
|done= |won't= |assign= }}
 +
{{demob action|Return all maps to map drawer and confirm against inventory list
 +
|done= |won't= |assign= }}
 +
{{demob table end}}
 +
=== Readying: Media ===
 +
{{demob table start}}
 +
{{demob action|Request Tasking Agency to issue media release
 +
|done= |won't= |assign= }}
 +
{{demob table end}}
 +
=== Readying: WCB ===
 +
{{demob table start}}
 +
{{demob action|Complete and file any required WCB claims for injured searchers
 +
|done= |won't= |assign= }}
 +
{{demob table end}}
 +
=== Readying: CISM ===
 +
{{demob table start}}
 +
{{demob section| Critical Incident Stress Defusing }}
 +
{{demob action|Schedule CIS Defusing session and advise all search participants
 +
Schedule within 12 - 36 hrs of incident completion (in evening is best)
 +
Consider family / job / time constraints on individual searchers
 +
|done= |won't= |assign= }}
 +
{{demob table end}}
 +
=== Readying: Equipment ===
 +
{{demob table start}}
 +
{{demob section| Sign out }}
 +
{{demob action| Review equipment sign-out sheet for equipment not returned
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
+
{{demob action| Review equipment sign-out sheet for equipment not in good shape
-
Return all maps to map drawer and confirm against inventory list }}
+
|done= |won't= |assign= }}
 +
{{demob section| SAR Equipment Returned? }}
 +
{{demob section| GPS's }}
 +
{{demob action|Confirm units returned
 +
|done= |won't= |assign= }}
-
{{demob section| Back in Service Notifications }}
 
-
{{demob action|done= |won't= |assign= |
 
-
* RCMP
 
-
* Pincher Creek Emergency Services }}
 
 +
{{demob action|Check for full battery indicator; replace if needed
 +
|done= |won't= |assign= }}
-
{{demob section| Sign Out }}
+
{{demob action|Working condition?
-
{{demob action|done= |won't= |assign= |
+
|done= |won't= |assign= }}
-
All searchers are to sign out }}
+
 +
{{demob section| FRS Radios }}
 +
{{demob action|Verify all returned
 +
|done= |won't= |assign= }}
-
{{demob section| White Board Info }}
 
-
{{demob action|done= |won't= |assign= |
 
-
Transfer all information from white boards (inside and out) }}
 
 +
{{demob action|Verify all working
 +
|done= |won't= |assign= }}
-
{{demob section| Lost Person Report }}
+
{{demob action|Check for full battery indicator; replace if needed
-
{{demob action|done= |won't= |assign= |
+
|done= |won't= |assign= }}
-
Complete last 2 pages of report and submit to RCMP / Tasking Agency }}
+
 +
{{demob section| Batteries }}
-
{{demob section| Incident Brief }}
+
{{demob action|Verify sufficient stock of AA batteries
-
{{demob action|done= |won't= |assign= |
+
|done= |won't= |assign= }}
-
Summary (1 - 2 paragraph) of incident for SAR binder
+
-
see http://pcsar.webhop.org/zope/wiki/CritiqueTask
 
-
}}
 
 +
{{demob section| VHF Radios }}
 +
{{demob action|Confirm all units returned
 +
|done= |won't= |assign= }}
 +
{{demob action|Working condition?
 +
|done= |won't= |assign= }}
 +
{{demob action|All batteries recharged? (After every search)
 +
|done= |won't= |assign= }}
-
{{demob section| File all Papers }}
 
-
{{demob action|done= |won't= |assign= |
 
-
Get copy of files from last search manager (may be another SAR group) }}
 
 +
{{demob action|Returned to Firehall?
 +
|done= |won't= |assign= }}
 +
{{demob action|Returned to Agency? (if borrowed)
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
 
-
Make colour photocopies of mylar covering map to preserve content - store in binder }}
 
 +
{{demob section| Satellite Phones }}
 +
{{demob action|Verify all returned
 +
|done= |won't= |assign= }}
 +
{{demob action|Verify all working
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
 
-
Gather and organize search materials / forms used and add to SAR binder. Keep at least one copy of each paper }}
 
 +
{{demob action|Verify all batteries charged
 +
|done= |won't= |assign= }}
 +
{{demob section| inReaches }}
 +
{{demob action|Verify all returned
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
 
-
Sort by operations period }}
 
 +
{{demob action|Verify all working
 +
|done= |won't= |assign= }}
 +
{{demob action|Verify each has tracking turned off
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
 
-
Group into manager, planning, logistics, operations }}
 
 +
{{demob action|Verify all batteries charged
 +
|done= |won't= |assign= }}
-
{{demob section| Statistics }}
+
{{demob section| Photocopier Printer }}
-
{{demob action|done= |won't= |assign= |
+
{{demob action|Verify all parts returned. Restock. Verify Working. See [[PCSAR Doc-98]]
-
Sign in sheet }}
+
|done= |won't= |assign= }}
 +
{{demob section| Supplies dispensed to searchers }}
 +
{{demob action|Verify still have at least 6 rolls of flagging tape marked "SEARCH & RESCUE" in each of at least 4 colours. Reorder if not.
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
+
{{demob section| Mobile Command Post }}
-
List who came from each organization, what op periods they attended }}
+
{{demob action|Fuel mobile command post
 +
|done= |won't= |assign= }}
 +
{{demob action|All radios turned off?
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
+
{{demob action|Clean and remove garbage
-
List total # of different resources used }}
+
|done= |won't= |assign= }}
 +
{{demob section| SAR Truck }}
 +
{{demob action|Fuel truck
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
+
{{demob action|Plug in block heater (winter)
-
List total hours on search }}
+
|done= |won't= |assign= }}
 +
{{demob action|Turn off 2-way radio
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
 
-
Search statistics to researchers }}
 
 +
{{demob action|Verify trailer is locked
 +
|done= |won't= |assign= }}
 +
{{demob section|Subject Evacuation Equipment }}
 +
{{demob action|Rescue Sleigh and stretcher in good shape and returned to equipment trailer
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
+
{{demob action|Quad Trailer and stretcher in good shape and returned to equipment trailer
-
Copy of sign in list to membership coordinator }}
+
|done= |won't= |assign= }}
 +
{{demob action|Yellow Anchorman wheel and stretcher in good shape and returned to equipment trailer
 +
|done= |won't= |assign= }}
-
{{demob table end}}
+
{{demob action|Orange packaging kit (backboard, with inventory list) in good shape and returned to equipment trailer
 +
|done= |won't= |assign= }}
-
== Critique ==
 
-
see http://pcsar.webhop.org/zope/wiki/CritiqueTask
 
-
{{demob table start}}
 
-
{{demob action|done= |won't= |assign= |
+
{{demob section|Rope Rescue Equipment }}
-
Schedule critique time and location }}
+
{{demob action|6 bags returned to equipment trailer; any with broken seals inventoried and inspected
 +
|done= |won't= |assign= }}
 +
{{demob section|Swiftwater Rescue Equipment }}
 +
{{demob action|Bags returned to equipment trailer; any with broken seals inventoried and inspected
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
 
-
Advise call out team to notify searchers }}
 
 +
{{demob section| Food }}
 +
{{demob action|Store and preserve left over food and drink
 +
|done= |won't= |assign= }}
 +
{{demob section| Other Equipment Returned
 +
(note type and details as per above)
 +
}}
 +
{{demob action|
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
 
-
Advise outside resources / groups }}
 
 +
{{demob action|
 +
|done= |won't= |assign= }}
 +
{{demob action|
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
 
-
Advise RCMP / tasking agency }}
 
 +
{{demob section| Establish Lost & Found List }}
 +
{{demob action|Circulate to all groups
 +
|done= |won't= |assign= }}
-
 
-
 
-
{{demob action|done= |won't= |assign= |
 
-
Manager not involved with incident to chair
 
-
* Chair runs critique and compiles notes gathered at critique
 
-
* Chair disseminates info and assigns actionable items
 
-
* Shares critique info with tasking agency , SAR exec., Managers, etc.
 
-
}}
 
{{demob table end}}
{{demob table end}}
-
== Equipment ==
+
== Incident Follow Up ==
 +
=== Follow Up: Members ===
{{demob table start}}
{{demob table start}}
-
{{demob section| SAR Equipment Returned? }}
+
{{demob section| Acknowledgement to Members }}
 +
{{demob action|Send pcsar-members@castrov.cuug.ab.ca {{link|Members:Post Incident Member E-Mail|a very brief}} summary of incident and thank you to those who responded and were preparing to respond. Mention that a critique will follow.
 +
|done= |won't= |assign= }}
 +
{{demob table end}}
-
{{demob section| GPS's }}
+
=== Follow Up: Administrative Tasks ===
-
{{demob action|done= |won't= |assign= |
+
{{demob table start}}
-
Number of units returned }}
+
{{demob section| Back in Service Notifications }}
 +
{{demob action|Close provincial tracking number by recording incident as complete in D4H
 +
|done= |won't= |assign= }}
 +
{{demob table end}}
-
{{demob action|done= |won't= |assign= |
+
=== Follow Up: Financial ===
-
Batteries replaced? }}
+
{{demob table start}}
 +
{{demob section| Charge back }}
 +
{{demob action|Determine if PC SAR will charge for this operation (usually yes, there have been a few exceptions)
 +
|done= |won't= |assign= }}
 +
{{demob action|Identify tasking agency for billing purposes. Provide info to Administrator.
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
+
{{demob action|Request and [[../Report#File_number|record]] the tasking agency's file number for the incident
-
Working condition? }}
+
|done= |won't= |assign= }}
 +
{{demob action|Determine or negotiate rates with tasking agency
 +
|done= |won't= |assign= }}
 +
{{demob action|Inform other teams of Tasking Agency's expense procedures
 +
|done= |won't= |assign= }}
 +
{{demob section| Expense Sheets }}
 +
{{demob action|Collect expense forms from all PC SAR members
 +
|done= |won't= |assign= }}
-
{{demob section| VHF Radios }}
+
{{demob action|
-
{{demob action|done= |won't= |assign= |
+
Collect expenses for use of:
-
Number of units returned }}
+
* MCP
 +
* SAR Truck
 +
* Equipment Trailer
 +
* Briefing Trailer
 +
* Damaged / lost equipment
 +
* Satellite phone
 +
* Replacement supplies
 +
|done= |won't= |assign= }}
 +
{{demob action|Collect expense information on SAR Truck - mileage
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
+
{{demob action|Collect expense information on Equipment Trailer - usage
-
Working condition? }}
+
|done= |won't= |assign= }}
 +
{{demob action|Bill Tasking agency
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
+
{{demob table end}}
-
All batteries drained?
+
-
( After every search)
+
-
}}
+
 +
=== Follow Up: Record Keeping ===
 +
{{demob table start}}
 +
{{demob section| Naming }}
-
{{demob action|done= |won't= |assign= |
+
{{demob action|Determine PCSAR's name for this incident, using our {{link|Incidents/Naming}} convention.
-
All batteries recharged?
+
|done= |won't= |assign= }}
-
( After every search)
+
-
}}
+
 +
{{demob section| Filing }}
 +
{{demob action|Create [[Incidents|entry for incident]] on the wiki
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
 
-
Returned to Firehall? }}
 
 +
{{demob action|Get copy of files from last search manager (may be another SAR group)
 +
|done= |won't= |assign= }}
 +
{{demob action|Get copy of files from call-out team
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
 
-
Returned to Agency? (if borrowed) }}
 
 +
{{demob action|Make colour photocopies/photographs of mylar covering map to preserve content - store in binder
 +
|done= |won't= |assign= }}
-
{{demob section| FRS Radios }}
+
{{demob action|Gather and organize search materials / forms used and add to SAR binder. Keep at least one copy of each paper
-
{{demob action|done= |won't= |assign= |
+
|done= |won't= |assign= }}
-
Verify all returned }}
+
 +
{{demob action|Sort by operations period
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
+
{{demob action|Group into manager, planning, logistics, operations
-
Verify all working }}
+
|done= |won't= |assign= }}
 +
{{demob action|[[Members:Contact/Rave/Post Incident|Copy Rave Alert records]]. Remove used alerts and messages from active list (put in archive section).
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
+
{{demob action|Review call-out reports for bad contacts. Notify [[membership committee]].
-
Verify all charged }}
+
|done= |won't= |assign= }}
 +
{{demob section| Copying }}
 +
{{demob action|Determine whether Tasking Agency wants to keep originals of files
 +
|done= |won't= |assign= }}
-
{{demob section| Satellite Phones }}
 
-
{{demob action|done= |won't= |assign= |
 
-
Verify all returned }}
 
 +
{{demob action|Scan documents to wiki or make colour photocopies for our records if giving originals to tasking agency. Consider scanning anyway for easier future reference.
 +
|done= |won't= |assign= }}
 +
{{demob table end}}
-
{{demob action|done= |won't= |assign= |
+
=== Follow Up: Reporting ===
-
Verify all working }}
+
{{demob table start}}
 +
{{demob section| Permission to share }}
 +
{{demob action|Obtain [[Members:RCMP/Standard request to share incident information|permission from the Tasking Agency]] to share information
 +
|done= |won't= |assign= }}
 +
{{demob action|Obtain [[Members:Office of the Fire Commissioner/Agreement/Standard request to share incident information|permission from the Office of the Fire Commissioner]] to share information
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
+
{{demob section| PCSAR Report }}
-
Verify all batteries charged }}
+
{{demob action|Prepare PCSAR's internal [[Template:Incident Report|Incident Report]] ([[PCSAR Doc-126 Incident Report|PCSAR Doc-126]])
 +
|done= |won't= |assign= }}
-
{{demob section| Photocopier Printer }}
+
{{demob section| Statistics }}
-
{{demob action|done= |won't= |assign= |
+
{{demob action|[[PCSAR Doc-62 Registration/Sign-In|Sign in sheet]]
-
Verify all parts returned }}
+
|done= |won't= |assign= }}
 +
{{demob action|List who came from each organization, what op periods they attended
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
+
{{demob action|List total # of different resources used
-
Restock. See PCSAR Doc-98 }}
+
|done= |won't= |assign= }}
 +
{{demob action|List total hours on search
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
+
{{demob action|Search statistics to researchers
-
Verify working.
+
|done= |won't= |assign= }}
-
See PCSAR Doc-99. }}
+
 +
{{demob action|Copy of sign in list to Administrator for members' participation records
 +
|done= |won't= |assign= }}
-
{{demob section| SAR CAR }}
 
-
{{demob action|done= |won't= |assign= |
 
-
Fuel bus }}
 
 +
{{demob section| Report for Others }}
 +
{{demob action|Complete last 2 pages of report and submit to RCMP / Tasking Agency
 +
|done= |won't= |assign= }}
 +
{{demob action|File incident report on D4H.
 +
See [[Members:D4H/PCSAR.ca.d4h.org/Data/Incident]]
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
 
-
Clean and remove garbage }}
 
 +
{{demob section| Incident Brief }}
 +
{{demob action|
 +
Summary (1 - 2 paragraph) of incident for SAR binder
 +
see [[Critiques|http://pcsar.webhop.org/mediawiki/index.php/Critiques]]
 +
|done= |won't= |assign= }}
-
{{demob section| Rescue Sleigh }}
 
-
 
-
{{demob action|done= |won't= |assign= |
 
-
 
-
}}
 
-
 
-
 
-
 
-
 
-
 
-
 
-
 
-
 
-
 
-
 
-
 
-
 
-
 
-
 
-
 
-
 
-
 
-
{{demob section| Other Equipment Returned
 
-
(note type and details as per above)
 
-
}}
 
-
 
-
 
-
{{demob action|done= |won't= |assign= |
 
-
 
-
}}
 
-
 
-
 
-
{{demob action|done= |won't= |assign= |
 
-
 
-
}}
 
-
 
-
 
-
{{demob action|done= |won't= |assign= |
 
-
 
-
}}
 
{{demob table end}}
{{demob table end}}
-
== Financial ==
+
=== Follow Up: Critique ===
 +
see [[Critique]] http://pcsar.webhop.org/mediawiki/index.php/Critiques
{{demob table start}}
{{demob table start}}
-
{{demob section| Charge back }}
+
 
{{demob action|done= |won't= |assign= |
{{demob action|done= |won't= |assign= |
-
Determine if PC SAR will charge for this operation (usually yes, there have been a few exceptions) }}
+
If incident was too small to have a critique, distribute the [[Critiques/Written feedback|critique form]] to those who were aware of the incident and have them email any ideas to pcsar-preplan@castrov.cuug.ab.ca.
-
 
+
}}
-
 
+
{{demob action|done= |won't= |assign= |
{{demob action|done= |won't= |assign= |
-
Determine or negotiate rates with tasking agency }}
+
Recruit manager who was not involved with incident to chair critique
 +
}}
 +
{{demob action|Schedule critique time and location
 +
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
+
{{demob action|Advise call out team to notify searchers
-
Inform other teams of Tasking Agency's expense procedures }}
+
|done= |won't= |assign= }}
-
 
+
{{demob action|Advise outside resources / groups
-
{{demob section| Expense Sheets }}
+
|done= |won't= |assign= }}
-
{{demob action|done= |won't= |assign= |
+
-
Collect expense forms from all PC SAR members }}
+
 +
{{demob action|[[Critiques/Announce#Other_Organizations|Advise RCMP / tasking agency]]
 +
|done= |won't= |assign= }}
{{demob action|done= |won't= |assign= |
{{demob action|done= |won't= |assign= |
-
Collect expense information on
+
Critique chair writes report of critique suggestions.
-
* SARCAR
+
-
* Damaged / lost equipment
+
-
* Satellite phone
+
-
* Replacement supplies
+
}}
}}
-
 
{{demob action|done= |won't= |assign= |
{{demob action|done= |won't= |assign= |
-
Bill Tasking agency }}
+
Critique report distributed to all participants and committees/organizations suggestions referred to.
-
 
+
}}
-
 
+
-
 
+
{{demob table end}}
{{demob table end}}
-
 
+
=== Follow Up: Incident Review ===
-
== Food ==
+
-
{{demob table start}}
+
-
 
+
-
{{demob action|done= |won't= |assign= |
+
-
Store and preserve left over food and drink }}
+
-
 
+
-
 
+
-
 
+
-
 
+
-
{{demob table end}}
+
-
 
+
-
 
+
-
 
+
-
== Lost and Found ==
+
-
{{demob table start}}
+
-
{{demob section| Establish Lost & Found List }}
+
-
{{demob action|done= |won't= |assign= |
+
-
Circulate to all groups }}
+
-
 
+
-
{{demob table end}}
+
-
 
+
-
 
+
-
 
+
-
 
+
-
 
+
-
 
+
-
 
+
-
 
+
-
 
+
-
 
+
-
 
+
-
== Incident Review ==
+
{{demob table start}}
{{demob table start}}
{{demob section| Pre-Plan / Search Managers Team }}
{{demob section| Pre-Plan / Search Managers Team }}
-
{{demob action|done= |won't= |assign= |
+
{{demob action|Review Incident
-
Review Incident }}
+
|done= |won't= |assign= }}
-
 
+
-
 
+
-
 
+
-
 
+
-
{{demob action|done= |won't= |assign= |
+
-
Action Identified Items }}
+
-
 
+
-
 
+
-
 
+
-
 
+
-
 
+
-
 
+
-
 
+
-
 
+
-
 
+
 +
{{demob action|Action Identified Items
 +
|done= |won't= |assign= }}
{{demob section| Board }}
{{demob section| Board }}
-
{{demob action|done= |won't= |assign= |
+
{{demob action|Review Incident
-
Review Incident }}
+
|done= |won't= |assign= }}
-
 
+
-
 
+
-
 
+
-
 
+
-
{{demob action|done= |won't= |assign= |
+
-
Action Identified Items }}
+
-
 
+
-
 
+
-
 
+
-
 
+
 +
{{demob action|Action Identified Items
 +
|done= |won't= |assign= }}
{{demob section| Thank you's }}
{{demob section| Thank you's }}
-
{{demob action|done= |won't= |assign= |
+
{{demob action|Thank individuals and organizations that supported the effort.
-
Thank individuals and organizations that supported the effort. }}
+
|done= |won't= |assign= }}
-
 
+
{{demob table end}}
{{demob table end}}
 +
=== Follow Up: Miscellaneous ===
 +
{{demob table start}}
 +
{{demob action|
 +
Update [[PCSAR Doc-74 Search Incident Demobilization / Post Mission Plan/Doc|this document]].
 +
Make changes so it will be easier for next time it has to be used.
 +
|done= |won't= |assign= }}
 +
{{demob action|
 +
|done= |won't= |assign= }}
 +
{{demob action|
 +
|done= |won't= |assign= }}
-
== Miscellaneous ==
 
-
{{demob table start}}
 
-
{{demob action|done= |won't= |assign= |
 
-
Update this document.
 
-
Make changes so it will be easier for next time it has to be used. }}
 
-
 
-
{{demob action|done= |won't= |assign= |
 
-
 
-
}}
 
-
 
-
{{demob action|done= |won't= |assign= |
 
-
 
-
}}
 
{{demob table end}}
{{demob table end}}
== Notes ==
== Notes ==
-
 
<br/>
<br/>
Line 710: Line 723:
<br/>
<br/>
-
 
== Sign off ==
== Sign off ==
-
 
Sheet Completed by:
Sheet Completed by:
* Search Manager (name):
* Search Manager (name):
Line 719: Line 730:
Co-Signed by:
Co-Signed by:
-
* Ovehread Team Member (name):
+
* Overhead Team Member (name):
* Date:
* Date:
* Signature:
* Signature:

Current revision

This page is based on the Doc-74 Demobolization template.

Use that template to make similar pages.

Incident Name:

Date Ending:


This checklist is intended as a guideline for Overhead Team Members only. Tasks specific to the incident, not identified on this form should be addressed as necessary.

Contents

[edit] General Information

This plan consists of some common tasks that will need to be addressed when a search incident enters the demobilization stage. The tasks identified herein are not complete as every incident is unique in nature and may have specific requirements not outlined in this document.

This document is intended as a tool to assist the search manager and overhead team during the process demobilization and post mission tasks.


[edit] Responsibilities

Search Manager
Is responsible for the safe and orderly demobilization of any search incident. The search manager will ensure all aspects of demobilization will be considered and acted upon as required.
Overhead Team
As applicable, and in consultation with the search manager, members of the overhead team will assume responsibility for all items identified herein that apply to their function.
If resources are limited and functions have been combined, team members will coordinate activities amongst group
Team Leaders
Where possible, team leaders will be responsible for the safety of their team members, ensuring directions from the overhead team are adhered to, and all members demobilize and return home safely.
Search Members
All participants in search incidents will be responsible for ensuring that all directives of the overhead team are followed for a safe demobilization.
Search members are responsible for their personal safety at all times and the well being of their team members. All are encouraged to assume a level of responsibility for their team members until all have returned home safely.

[edit] On Site

[edit] On Site: Personnel Release Priorities

Action Completed Won't do n/a Assigned to

Recall All Search Teams

All deployed teams/resources asked to return to base

Stand Down Resources

Search Resources in Transit
Teams and Resources on Standby

Equipment

Stand down all equipment on standby
Stand down all equipment en-route
Stand down all equipment in field

Debrief All Returning Teams

Team Leaders Formally Debriefed
All issued equipment returned
Inform of Critical Incident Stress Defusing
Issued with Expense Claim Forms
Issued with Critique Form

Release Search Teams

All searchers signed out
Evaluate searchers for safe to drive home (sleepiness)
Release Searchers as available
Designate return routes and convoy individuals as possible for individual safety

Notify Call Out People

Notified of Stand Down / Demobilization
Send e-mail to those notified earlier of incident that we are stood down
Notified of Defusing / Critique
Call out to arrange defusing with one of the CISM teams?

[edit] On Site: Media

Action Completed Won't do n/a Assigned to
Determine whether family wishes to deal with media inquiries



[edit] On Site: Administrative Tasks

Action Completed Won't do n/a Assigned to

White Board Info

Record/photograph all information from white boards (inside and out)

Post Incident Management

Identify a rested PCSAR member (SAR Manager?) to oversee post mission activity once off site.



[edit] Make Ready to Respond Again

[edit] Readying: Personnel Release Priorities

Action Completed Won't do n/a Assigned to

Notify Call Out People

Forward call-back number to one of the SAR Managers.

[edit] Readying: Administrative Tasks

Action Completed Won't do n/a Assigned to

Support

Send e-mail to members requesting help with post-mission activities (this list)

Back in Service Notifications

Inform Pincher RCMP that we're back in service
Inform Pincher Creek Emergency Services that we're back in service

Refill Overhead Files

Replace all products (forms, etc) used during course of search

  • overhead box at fire hall
  • overhead files in filing cabinet in MCP

Refer to latest version of "SAR Management Files" (PCSAR Doc-31)

Have complete set in Fire hall at expense of pulling files from the MCP (firehall set are portable and can be used in MCP if required)

Office supplies available from Pincher Office supply (charge to PC SAR and list incident name)
Return all maps to map drawer and confirm against inventory list

[edit] Readying: Media

Action Completed Won't do n/a Assigned to
Request Tasking Agency to issue media release

[edit] Readying: WCB

Action Completed Won't do n/a Assigned to
Complete and file any required WCB claims for injured searchers

[edit] Readying: CISM

Action Completed Won't do n/a Assigned to

Critical Incident Stress Defusing

Schedule CIS Defusing session and advise all search participants

Schedule within 12 - 36 hrs of incident completion (in evening is best)

Consider family / job / time constraints on individual searchers


[edit] Readying: Equipment

Action Completed Won't do n/a Assigned to

Sign out

Review equipment sign-out sheet for equipment not returned
Review equipment sign-out sheet for equipment not in good shape

SAR Equipment Returned?

GPS's

Confirm units returned
Check for full battery indicator; replace if needed
Working condition?

FRS Radios

Verify all returned
Verify all working
Check for full battery indicator; replace if needed

Batteries

Verify sufficient stock of AA batteries

VHF Radios

Confirm all units returned
Working condition?
All batteries recharged? (After every search)
Returned to Firehall?
Returned to Agency? (if borrowed)

Satellite Phones

Verify all returned
Verify all working
Verify all batteries charged

inReaches

Verify all returned
Verify all working
Verify each has tracking turned off
Verify all batteries charged

Photocopier Printer

Verify all parts returned. Restock. Verify Working. See PCSAR Doc-98

Supplies dispensed to searchers

Verify still have at least 6 rolls of flagging tape marked "SEARCH & RESCUE" in each of at least 4 colours. Reorder if not.

Mobile Command Post

Fuel mobile command post
All radios turned off?
Clean and remove garbage

SAR Truck

Fuel truck
Plug in block heater (winter)
Turn off 2-way radio
Verify trailer is locked

Subject Evacuation Equipment

Rescue Sleigh and stretcher in good shape and returned to equipment trailer
Quad Trailer and stretcher in good shape and returned to equipment trailer
Yellow Anchorman wheel and stretcher in good shape and returned to equipment trailer
Orange packaging kit (backboard, with inventory list) in good shape and returned to equipment trailer

Rope Rescue Equipment

6 bags returned to equipment trailer; any with broken seals inventoried and inspected

Swiftwater Rescue Equipment

Bags returned to equipment trailer; any with broken seals inventoried and inspected

Food

Store and preserve left over food and drink

Other Equipment Returned (note type and details as per above)

 
 
 

Establish Lost & Found List

Circulate to all groups

[edit] Incident Follow Up

[edit] Follow Up: Members

Action Completed Won't do n/a Assigned to

Acknowledgement to Members

Send pcsar-members@castrov.cuug.ab.ca a very brief summary of incident and thank you to those who responded and were preparing to respond. Mention that a critique will follow.

[edit] Follow Up: Administrative Tasks

Action Completed Won't do n/a Assigned to

Back in Service Notifications

Close provincial tracking number by recording incident as complete in D4H

[edit] Follow Up: Financial

Action Completed Won't do n/a Assigned to

Charge back

Determine if PC SAR will charge for this operation (usually yes, there have been a few exceptions)
Identify tasking agency for billing purposes. Provide info to Administrator.
Request and record the tasking agency's file number for the incident
Determine or negotiate rates with tasking agency
Inform other teams of Tasking Agency's expense procedures

Expense Sheets

Collect expense forms from all PC SAR members

Collect expenses for use of:

  • MCP
  • SAR Truck
  • Equipment Trailer
  • Briefing Trailer
  • Damaged / lost equipment
  • Satellite phone
  • Replacement supplies
Collect expense information on SAR Truck - mileage
Collect expense information on Equipment Trailer - usage
Bill Tasking agency

[edit] Follow Up: Record Keeping

Action Completed Won't do n/a Assigned to

Naming

Determine PCSAR's name for this incident, using our Naming convention.

Filing

Create entry for incident on the wiki
Get copy of files from last search manager (may be another SAR group)
Get copy of files from call-out team
Make colour photocopies/photographs of mylar covering map to preserve content - store in binder
Gather and organize search materials / forms used and add to SAR binder. Keep at least one copy of each paper
Sort by operations period
Group into manager, planning, logistics, operations
Copy Rave Alert records. Remove used alerts and messages from active list (put in archive section).
Review call-out reports for bad contacts. Notify membership committee.

Copying

Determine whether Tasking Agency wants to keep originals of files
Scan documents to wiki or make colour photocopies for our records if giving originals to tasking agency. Consider scanning anyway for easier future reference.

[edit] Follow Up: Reporting

Action Completed Won't do n/a Assigned to

Permission to share

Obtain permission from the Tasking Agency to share information
Obtain permission from the Office of the Fire Commissioner to share information

PCSAR Report

Prepare PCSAR's internal Incident Report (PCSAR Doc-126)

Statistics

Sign in sheet
List who came from each organization, what op periods they attended
List total # of different resources used
List total hours on search
Search statistics to researchers
Copy of sign in list to Administrator for members' participation records

Report for Others

Complete last 2 pages of report and submit to RCMP / Tasking Agency

File incident report on D4H.

See Members:D4H/PCSAR.ca.d4h.org/Data/Incident

Incident Brief

Summary (1 - 2 paragraph) of incident for SAR binder

see http://pcsar.webhop.org/mediawiki/index.php/Critiques

[edit] Follow Up: Critique

see Critique http://pcsar.webhop.org/mediawiki/index.php/Critiques

Action Completed Won't do n/a Assigned to
If incident was too small to have a critique, distribute the critique form to those who were aware of the incident and have them email any ideas to pcsar-preplan@castrov.cuug.ab.ca.
Recruit manager who was not involved with incident to chair critique
Schedule critique time and location
Advise call out team to notify searchers
Advise outside resources / groups
Advise RCMP / tasking agency
Critique chair writes report of critique suggestions.
Critique report distributed to all participants and committees/organizations suggestions referred to.

[edit] Follow Up: Incident Review

Action Completed Won't do n/a Assigned to

Pre-Plan / Search Managers Team

Review Incident
Action Identified Items

Board

Review Incident
Action Identified Items

Thank you's

Thank individuals and organizations that supported the effort.

[edit] Follow Up: Miscellaneous

Action Completed Won't do n/a Assigned to

Update this document.

Make changes so it will be easier for next time it has to be used.
 
 

[edit] Notes














[edit] Sign off

Sheet Completed by:

  • Search Manager (name):
  • Date:
  • Signature:

Co-Signed by:

  • Overhead Team Member (name):
  • Date:
  • Signature:
Retrieved from "http://pcsar.dyndns.org:8080/mediawiki/index.php/PCSAR_Doc-74_Search_Incident_Demobilization_/_Post_Mission_Plan/Doc"
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