PCSAR Doc-74 Search Incident Demobilization / Post Mission Plan/Doc

From PCSAR

Incident Name:

Date Ending:

This checklist is intended as a guideline for Overhead Team Members only. Tasks specific to the incident, not identified on this form should be addressed as necessary.

Contents 1 General Information 2 Responsibilities 3 Personnel Release Priorities 4 Media Notifications 5 Administrative Tasks 6 Equipment 7 Financial 8 Food 9 Lost and Found 10 Incident Review 11 Miscellaneous 12 Notes 13 Sign off

General Information

This plan consists of some common tasks that will need to be addressed when a search incident enters the demobilization stage. The tasks identified herein are not complete as every incident is unique in nature and may have specific requirements not outlined in this document.

This document is intended as a tool to assist the search manager and overhead team during the process demobilization and post mission tasks.

Responsibilities

Search Manager

Is responsible for the safe and orderly demobilization of any search incident. The search manager will ensure all aspects of demobilization will be considered and acted upon as required.

Overhead Team

As applicable, and in consultation with the search manager, members of the overhead team will assume responsibility for all items identified herein that apply to their function.

If resources are limited and functions have been combined, team members will coordinate activities amongst group

Team Leaders

Where possible, team leaders will be responsible for the safety of their team members, ensuring directions from the overhead team are adhered to, and all members demobilize and return home safely.

Search Members

All participants in search incidents will be responsible for ensuring that all directives of the overhead team are followed for a safe demobilization.

Search members are responsible for their personal safety at all times and the well being of their team members. All are encouraged to assume a level of responsibility for their team members until all have returned home safely.

Personnel Release Priorities

Action	Completed	Won't do n/a	Assigned to
Recall All Search Teams
Are all searchers accounted for?
Stand Down Resources
Search Resources in Transit
Equipment
Teams and Resources on Standby
Stand down all equipment on standby
Stand down all equipment en-route
Stand down all equipment in field
Debrief All Returning Teams
Team Leaders Formally Debriefed
All issued equipment returned
Inform of Critical Incident Stress Defusing
Issued with Expense Claim Forms
Issued with Critique Form
Release Search Teams
Release Searchers as Available
Designate Return Routes and team individuals as possible for individual safety
Notify Call Out People
Notified of Stand Down / Demobilization
Notified of Defusing / Critique
Call out to arrange defusing with Fire Chief?

Media Notifications

Action	Completed	Won't do n/a	Assigned to
Prompt Tasking Agency
Request Tasking Agency to issue media release
Family Wishes
Does Family Wish to Deal With Media Inquiries?
Miscellaneous

Administrative Tasks

see http://pcsar.webhop.org/zope/wiki/CritiqueTask

Action	Completed	Won't do n/a	Assigned to
Refill All Files
Replace all products (forms, etc) used during course of search Check both SARCAR and Fire hall files if both used Refer to latest version of "SAR Management Files" (PCSAR DOC-31) Have complete set in Fire hall at expense of pulling files from the SARCAR (firehall set are mobile and can be used in SARCAR if required) Make needed photocopies from Document Originals binder (copier available at Fire hall or Pincher Office Supply - charge to PC SAR and list incident name) Office equipment available from Pincher Office supply (charge to PC SAR and list incident name)
Return all maps to map drawer and confirm against inventory list
Back in Service Notifications
RCMP Pincher Creek Emergency Services
Sign Out
All searchers are to sign out
White Board Info
Transfer all information from white boards (inside and out)
WCB Claims
Complete and file any required WCB claims for injured searchers
Lost Person Report
Complete last 2 pages of report and submit to RCMP / Tasking Agency
Incident Brief
Summary (1 - 2 paragraph) of incident for SAR binder see http://pcsar.webhop.org/zope/wiki/CritiqueTask
Critical Incident Stress Defusing
Schedule CIS Defusing session and advise all search participants Schedule within 12 - 36 hrs of incident completion (in evening is best) Consider family / job / time constraints on individual searchers
Critique
Schedule critique time and location
Advise call out team to notify searchers
Advise outside resources / groups
Advise RCMP / tasking agency
Manager not involved with incident to chair Chair runs critique and compiles notes gathered at critique Chair disseminates info and assigns actionable items Shares critique info with tasking agency , SAR exec., Managers, etc.
File all Papers
Get copy of files from last search manager (may be another SAR group)
Make colour photocopies of mylar covering map to preserve content - store in binder
Gather and organize search materials / forms used and add to SAR binder. Keep at least one copy of each paper
Sort by operations period
Group into manager, planning, logistics, operations
Statistics
Sign in sheet
List who came from each organization, what op periods they attended
List total # of different resources used
List total hours on search
Search statistics to researchers
Copy of sign in list to membership coordinator

Equipment

Action	Completed	Won't do n/a	Assigned to
SAR Equipment Returned?
GPS's
Number of units returned
Batteries replaced?
Working condition?
VHF Radios
Number of units returned
Working condition?
All batteries drained? ( After every search)
All batteries recharged? ( After every search)
Returned to Firehall?
Returned to Agency? (if borrowed)
FRS Radios
Verify all returned
Verify all working
Verify all charged
Satellite Phones
Verify all returned
Verify all working
Verify all batteries charged
Photocopier Printer
Verify all parts returned
Restock. See PCSAR Doc-98
Verify working. See PCSAR Doc-99.
SAR CAR
Fuel bus
Clean and remove garbage
Rescue Sleigh
Other Equipment Returned (note type and details as per above)

Financial

Action	Completed	Won't do n/a	Assigned to
Charge back
Determine if PC SAR will charge for this operation (usually yes, there have been a few exceptions)
Determine or negotiate rates with tasking agency
Inform other teams of Tasking Agency's expense procedures
Expense Sheets
Collect expense forms from all PC SAR members
Collect expense information on SARCAR Damaged / lost equipment Satellite phone Replacement supplies
Bill Tasking agency

Food

Action	Completed	Won't do n/a	Assigned to
Store and preserve left over food and drink

Lost and Found

Action	Completed	Won't do n/a	Assigned to
Establish Lost & Found List
Circulate to all groups

Incident Review

Action	Completed	Won't do n/a	Assigned to
Pre-Plan / Search Managers Team
Review Incident
Action Identified Items
Board
Review Incident
Action Identified Items
Thank you's
Thank individuals and organizations that supported the effort.

Miscellaneous

Action	Completed	Won't do n/a	Assigned to
Update this document
Make changes so it will be easier for next time it has to be used.

Notes

Sign off

Sheet Completed by:

• Search Manager (name):
• Date:
• Signature:

Co-Signed by:

• Ovehread Team Member (name):
• Date:
• Signature: