Editing Personnel Database/Processing

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This task is currently handled by [[Brett Wuth]]. It is my intention to
eventually redesign this process so it can be done by anyone.

==What It Does==
===Each month the database is processed to accomplish===
* creates the [[Call Out List]]
* creates the [[First Call List]], and distributes it via e-mail
* updates the e-mailing lists (members, board, various committees)
* creates the personnel records for members whose information has changed: [[Personnel Record Printing]]
* e-mails the fan out list
* e-mails the membership list to SAR Alberta
* e-mails the above documents to the [[Membership Coordinator]] for printing and distribution
* sends the [[First Call List]] to [[STARS]] and the RCMP
* update access to the website
* upload lists to Rapid Notify, the automated call-out system

===When requested, the database can be processed to===
* create mailing labels
* print participation dates

==How To Do It==
[[How To Process Personnel Database]]

==Future Things To Do==
* Add <Solo> for solo activities, in-line with <Part>
* Print lines in blank personnel record to be written on.* Reorder fields in printed personnel record
* see mail/pcsar -> 13 DF Bob Costa Oct23 Brett Wuth personnel record
* difference between work phone number for emergency contact and for administrative contact
* Produce a report of whose first aid certification is about to expire
==New Things to Ask For==
If you're searching the database by hand for the same
information over and over again, it's worthwhile to have a script
written (by [[BrettWuth]]) to produce a report. As a rule
of thumb if you're about to do exactly the same report a second
time, give [[BrettWuth]] a call and let him scope out how
difficult it would be to write a report for you.

If on the other hand you're doing a lot of ''different''
queries, all only once, then it would be a good idea to export the
data to general purpose database that has a good GUI (graphical)
query front-end.

As an aside, I already have and use a simple script that
extracts just the current members from the database.

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Editing Personnel Database/Processing

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@@ Line 8: / Line 8: @@
 * updates the e-mailing lists (members, board, various committees)
 * creates the personnel records for members whose information has changed: [[Personnel Record Printing]]
+* e-mails the fan out list
 * e-mails the membership list to SAR Alberta
 * e-mails the above documents to the [[Membership Coordinator]] for printing and distribution