Editing Personnel Database/Processing

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This task is currently handled by [[Brett Wuth]]. It is my intention to
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This task is currently handled by [[BrettWuth]]. It is my intention to
eventually redesign this process so it can be done by anyone.
eventually redesign this process so it can be done by anyone.
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==What It Does==
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==What It Does:==
===Each month the database is processed to accomplish===
===Each month the database is processed to accomplish===
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* creates the [[Call Out List]]
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* creates the call out list
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* creates the [[First Call List]], and distributes it via e-mail
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* creates the first call list, and distributes it via e-mail
* updates the e-mailing lists (members, board, various committees)
* updates the e-mailing lists (members, board, various committees)
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* creates the personnel records for members whose information has changed: [[Personnel Record Printing]]
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* creates the personnel records for members whose information has changed: [[PersonnelRecordPrinting]]
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* e-mails the fan out list
* e-mails the membership list to SAR Alberta
* e-mails the membership list to SAR Alberta
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* e-mails the above documents to the [[Membership Coordinator]] for printing and distribution
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* e-mails the above documents to the [[MembershipCoordinator]] for printing and distribution
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* sends the [[First Call List]] to [[STARS]] and the RCMP
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* update access to the website
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* upload lists to Rapid Notify, the automated call-out system
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===When requested, the database can be processed to===
===When requested, the database can be processed to===
* create mailing labels
* create mailing labels
* print participation dates
* print participation dates
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==How To Do It==
==How To Do It==
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[[How To Process Personnel Database]]
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[[HowToProcessMembershipDatabase]]
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==Future Things To Do==
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==Future Things To Do:==
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* Add <Solo> for solo activities, in-line with <Part>
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* Add <Solo> for solo activities, in-line with
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* Print lines in blank personnel record to be written on.* Reorder fields in printed personnel record
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<Part>* Print lines in blank personnel record to be written on.* Reorder fields in printed personnel record
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* see mail/pcsar -> 13 DF Bob Costa Oct23 Brett Wuth personnel record
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* see mail/pcsar -> 13 DF Bob Costa Oct23 Brett Wuth personnel
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* difference between work phone number for emergency contact and for administrative contact
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record* difference between work phone number for emergency contact and
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* Produce a report of whose first aid certification is about to expire
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for administrative contact* Produce a report of whose first aid certification is about to
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==New Things to Ask For==
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expire==New Things to Ask For:==
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If you're searching the database by hand for the same
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* If you're searching the database by hand for the same
information over and over again, it's worthwhile to have a script
information over and over again, it's worthwhile to have a script
written (by [[BrettWuth]]) to produce a report. As a rule
written (by [[BrettWuth]]) to produce a report. As a rule
of thumb if you're about to do exactly the same report a second
of thumb if you're about to do exactly the same report a second
time, give [[BrettWuth]] a call and let him scope out how
time, give [[BrettWuth]] a call and let him scope out how
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difficult it would be to write a report for you.
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difficult it would be to write a report for you.* If on the other hand you're doing a lot of ''different''
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If on the other hand you're doing a lot of ''different''
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queries, all only once, then it would be a good idea to export the
queries, all only once, then it would be a good idea to export the
data to general purpose database that has a good GUI (graphical)
data to general purpose database that has a good GUI (graphical)
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query front-end.
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query front-end.* As an aside, I already have and use a simple script that
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As an aside, I already have and use a simple script that
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extracts just the current members from the database.
extracts just the current members from the database.

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