Editing Personnel Database/Processing
From PCSAR
Warning: You are not logged in. Your IP address will be recorded in this page's edit history.
The edit can be undone. Please check the comparison below to verify that this is what you want to do, and then save the changes below to finish undoing the edit.
Current revision | Your text | ||
Line 1: | Line 1: | ||
- | This task is currently handled by [[ | + | This task is currently handled by [[BrettWuth]]. It is my intention to |
eventually redesign this process so it can be done by anyone. | eventually redesign this process so it can be done by anyone. | ||
- | ==What It Does== | + | ==What It Does:== |
- | ===Each month the database is processed to accomplish=== | + | ===Each month the database is processed to accomplish:=== |
- | * creates the | + | * creates the call out list* creates the first call list, and distributes it via e-mail* updates the e-mailing lists (members, board, various |
- | * creates the | + | committees)* creates the personnel records for members whose information has |
- | * updates the e-mailing lists (members, board, various committees) | + | changed: [[PersonnelRecordPrinting]]* e-mails the fan out list* e-mails the membership list to SAR Alberta* e-mails the above documents to the [[MembershipCoordinator]] for printing and |
- | * creates the personnel records for members whose information has changed: [[ | + | distribution===When requested, the database can be processed to:=== |
- | * e-mails the membership list to SAR Alberta | + | * create mailing labels* print participation dates==How To Do It:== |
- | * e-mails the above documents to the [[ | + | [[HowToProcessMembershipDatabase]] |
- | * | + | |
- | + | ||
- | + | ||
- | + | ==Future Things To Do:== | |
- | + | * Add <Solo> for solo activities, in-line with | |
- | + | <Part>* Print lines in blank personnel record to be written on.* Reorder fields in printed personnel record | |
- | + | * see mail/pcsar -> 13 DF Bob Costa Oct23 Brett Wuth personnel | |
- | + | record* difference between work phone number for emergency contact and | |
- | + | for administrative contact* Produce a report of whose first aid certification is about to | |
- | + | expire==New Things to Ask For:== | |
- | ==Future Things To Do== | + | * If you're searching the database by hand for the same |
- | * Add <Solo> for solo activities, in-line with <Part> | + | |
- | * Print lines in blank personnel record to be written on.* Reorder fields in printed personnel record | + | |
- | * see mail/pcsar -> 13 DF Bob Costa Oct23 Brett Wuth personnel | + | |
- | * difference between work phone number for emergency contact and for administrative contact | + | |
- | * Produce a report of whose first aid certification is about to expire | + | |
- | ==New Things to Ask For== | + | |
- | If you're searching the database by hand for the same | + | |
information over and over again, it's worthwhile to have a script | information over and over again, it's worthwhile to have a script | ||
written (by [[BrettWuth]]) to produce a report. As a rule | written (by [[BrettWuth]]) to produce a report. As a rule | ||
of thumb if you're about to do exactly the same report a second | of thumb if you're about to do exactly the same report a second | ||
time, give [[BrettWuth]] a call and let him scope out how | time, give [[BrettWuth]] a call and let him scope out how | ||
- | difficult it would be to write a report for you. | + | difficult it would be to write a report for you.* If on the other hand you're doing a lot of ''different'' |
- | + | ||
- | If on the other hand you're doing a lot of ''different'' | + | |
queries, all only once, then it would be a good idea to export the | queries, all only once, then it would be a good idea to export the | ||
data to general purpose database that has a good GUI (graphical) | data to general purpose database that has a good GUI (graphical) | ||
- | query front-end. | + | query front-end.* As an aside, I already have and use a simple script that |
- | + | ||
- | As an aside, I already have and use a simple script that | + | |
extracts just the current members from the database. | extracts just the current members from the database. |