Editing Society status/Annual returns

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Pincher SAR is required to file an annual return with the Provincial Registrar via Alberta Registries.

Failure to do so can cause the groups' society status to be suspended and the organization effectively shutdown.
Failure to do so on time can cause problems with our grants and charitable status.

== Contents ==
The annual return consists of 
* a form where we confirm or update the list of board members.  (This should only be a confirmation, because we should have already submitted any changes to our board members.)
* a copy of [[Audit#Audits|the audited financial statements]] for the last financial year that were presented at the last Annual General Meeting.  E.g. the 2016-08-31 year end financial statements that were presented at the 2016-11-01 AGM.
* a copy of [[Audit#Audits|the auditor's statement]] saying that they have audited the financial statements.

== Signature ==
The signature must be "a director or authorized officer".  So essentially any board member.

== Time Line ==
* August 31 - Financial Year End
* September - Books complete and provided to Auditors
* October - Audit complete
* November 1st week - Annual General Meeting, audited statements distributed
* November 2nd week - send notice of change of board members to Alberta Registries
* December - receive forms from Alberta Registries.  They pre-print our information on these forms, so waiting for them is better, but we could probably also download the blank forms from their website.
* January 1st week - send completed forms to Alberta Registries

If for whatever reason the audit is not completed on time, we do have some slack.
The audit can be completed after the AGM and the auditor's statement distributed to the members (e.g. by email)
along with the possibly corrected financial statements.

The latest that we can have it in the hands of Alberta Registries is February 28.  (Not just in the mail.)
This is calculated as:
* Our anniversary day of incorporation: January 22
* Anniversary month: January
* Month following anniversary month: February
* End of that month: February 28
The wording in the legislation is a little obscure: "A society shall each year, on or before the last day of the month immediately following its anniversary month, make a return to the Registrar."
== Filings ==
*For 2020:

* For 2019: 
**{{link|Image:Members:Change in Directors- Jan 2019.pdf|Director Info 2019}}
** Auditor's statement and financials can be found {{Members:Audit/2017-2018}}
* For 2018:
** {{link|Image:Members:2018-11-02_12_20_00u-scan.pdf}}  acknowledgement
* For 2017: {{Link|Image:Members: Alberta Registries Annual Return Filing 2018.pdf}}, acknowledgement see {{nbw|2018|08|20}}
* For 2016: {{link|Image:2016Annual Rtn.pdf}}
* For 2015 by 2016-02-28: See {{nbw|2016|01|29}}

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Editing Society status/Annual returns

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@@ Line 23: / Line 23: @@
 If for whatever reason the audit is not completed on time, we do have some slack.
-The audit can be completed after the AGM (but this should not be the normal practice).
+The audit can be completed after the AGM and the auditor's statement distributed to the members (e.g. by email)
-The auditor's statement then needs to be distributed to the members (e.g. by email)
+along with the possibly corrected financial statements.
-along with the financial statements (which might be in a corrected form).
 The latest that we can have it in the hands of Alberta Registries is February 28.  (Not just in the mail.)
@@ Line 34: / Line 33: @@
 * End of that month: February 28
 The wording in the legislation is a little obscure: "A society shall each year, on or before the last day of the month immediately following its anniversary month, make a return to the Registrar."
 == Filings ==
 *For 2020: