BILLING PROTOCOL

As Agreed between the RCMP - Pincher Creek Detachment

And the Pincher Creek Search and Rescue Society

At a Meeting on February 13, 2003

All Search & Rescue incidents are a volunteer effort. Invoicing will be for compensation of incurred expenses, not fees for services.

No one will bill directly to PCSAR.

Entities will bill to the tasking agency (ie. RCMP) through PCSAR, acting as Agent for the tasking agency :

a.) These will include:

1. members on the PCSAR Call Out List.

2. individuals on the PCSAR Resource List (Outside Resource).

3. individuals rather than "companies".

4. individuals acting in a "non-professional" capacity.

b.) PCSAR will only accept billing from individuals.

c.) This billing practice will be used with all tasking agencies, regardless of

PCSAR having an agreement (MOU) with them or not.

d.) PCSAR will not accept billing from "spontaneous volunteers", defined as:

1.) untrained individuals who without being requested offer to help out

the incident.

2.) typically used in light, safe activities that can be

supervised by a trained person.

Claims for expenses will be in keeping with the standard PCSAR invoice sheet according to the existing approved rates as per our agreement (MOU) with RCMP, Pincher Creek detachment. The treasurer will exercise the option of payment or referral to the board for consideration. Large or unusual bills due to damages, questionable claims, etc. will go before the board for approval. The board may strike a review committee to handle such concerns.

Entities that will bill directly to the tasking agency:

a.) other SAR organizations.

b.) companies

c.) individuals operating as a professional

Individuals outside of the PCSAR Resource List (also Outside Resource) will:

a.) be approved by the Incident Commander prior to deployment.

b.) bill directly to the tasking agency if they so choose. They will not invoice through PCSAR.

At the time of a search, NO last minute or spontaneous additions will be made to the

Resource List. New potential additions will be reviewed by the pre-plan committee.

PCSAR points out to the tasking agency any questionable elements of the bills from the Outside Resources. PCSAR is not required to vouch for the legitimacy of the bills.

If the tasking agency has any questions or disputes a bill from an Outside Resource, it deals directly with the Outside Resource.

When a payment for expense re-imbursements is to be made, PCSAR offers the tasking agency the option of writing a single cheque to PCSAR for the total of the undisputed bills. PCSAR will then forward payments to PCSAR members and individuals acting as Outside Resources.

The current rates upon which vehicle fuel re-imbursements will be made, according to agreement with RCMP, Pincher Creek Detachment, are:

1. car - $0.28/km.

2. truck -$0.32/km.