2016-11-19 Mock Search/Incident/Post

From PCSAR

Incident Name: 2016-11-19 Mock Search

Date Ending: 2016-11-19

This checklist is intended as a guideline for Overhead Team Members only. Tasks specific to the incident, not identified on this form should be addressed as necessary.

[edit] General Information

This plan consists of some common tasks that will need to be addressed when a search incident enters the demobilization stage. The tasks identified herein are not complete as every incident is unique in nature and may have specific requirements not outlined in this document.

This document is intended as a tool to assist the search manager and overhead team during the process demobilization and post mission tasks.

[edit] Responsibilities

Search Manager

Is responsible for the safe and orderly demobilization of any search incident. The search manager will ensure all aspects of demobilization will be considered and acted upon as required.

Overhead Team

As applicable, and in consultation with the search manager, members of the overhead team will assume responsibility for all items identified herein that apply to their function.

If resources are limited and functions have been combined, team members will coordinate activities amongst group

Team Leaders

Where possible, team leaders will be responsible for the safety of their team members, ensuring directions from the overhead team are adhered to, and all members demobilize and return home safely.

Search Members

All participants in search incidents will be responsible for ensuring that all directives of the overhead team are followed for a safe demobilization.

Search members are responsible for their personal safety at all times and the well being of their team members. All are encouraged to assume a level of responsibility for their team members until all have returned home safely.

[edit] Personnel Release Priorities

Action	Completed	Won't do n/a	Assigned to
Recall All Search Teams
All deployed teams/resources asked to return to base	y
Stand Down Resources
Search Resources in Transit		n/a
Teams and Resources on Standby		n/a
Equipment
Stand down all equipment on standby		n/a
Stand down all equipment en-route		n/a
Stand down all equipment in field	y
Debrief All Returning Teams
Team Leaders Formally Debriefed	y
All issued equipment returned	y
Inform of Critical Incident Stress Defusing		n/a
Issued with Expense Claim Forms		n/a
Issued with Critique Form		n
Release Search Teams
All searchers signed out	y
Evaluate searchers for safe to drive home (sleepiness)	y
Release Searchers as available	y
Designate return routes and convoy individuals as possible for individual safety		n/a
Notify Call Out People
Notified of Stand Down / Demobilization		n/a
Send e-mail to those notified earlier of incident that we are stood down		n/a
Notified of Defusing / Critique	y
Call out to arrange defusing with one of the CISM teams?		n/a
Forward call-back number to one of the SAR Managers.		n/a

[edit] Media

Action	Completed	Won't do n/a	Assigned to
Request Tasking Agency to issue media release		n/a
Determine whether family wishes to deal with media inquiries		n/a

[edit] WCB

Action	Completed	Won't do n/a	Assigned to
Complete and file any required WCB claims for injured searchers		none

[edit] CISM

Action	Completed	Won't do n/a	Assigned to
Critical Incident Stress Defusing
Schedule CIS Defusing session and advise all search participants Schedule within 12 - 36 hrs of incident completion (in evening is best) Consider family / job / time constraints on individual searchers		n/a

[edit] Administrative Tasks

Action	Completed	Won't do n/a	Assigned to
Back in Service Notifications
Inform Pincher RCMP that we're back in service		n/a
Inform Pincher Creek Emergency Services that we're back in service		n/a
Close provincial tracking number by recording incident as complete in D4H		n/a	part of course D4H number
White Board Info
Record/photograph all information from white boards (inside and out)		n/a
Post Incident Management
Identify a rested PCSAR member (SAR Manager?) to oversee post mission activity once off site.	y		Brett Wuth
Refill Overhead Files
Replace all products (forms, etc) used during course of search overhead box at fire hall overhead files in filing cabinet in MCP Refer to latest version of "SAR Management Files" (PCSAR Doc-31) Have complete set in Fire hall at expense of pulling files from the MCP (firehall set are portable and can be used in MCP if required) Office supplies available from Pincher Office supply (charge to PC SAR and list incident name)	y		combined purchases with firehall overhead box from 2016-11-13 Haig Ridge
Return all maps to map drawer and confirm against inventory list	y

[edit] Equipment

Action	Completed	Won't do n/a	Assigned to
Sign out
Review equipment sign-out sheet for equipment not returned	y
Review equipment sign-out sheet for equipment not in good shape	y
SAR Equipment Returned?
Batteries
Verify sufficient stock of AA batteries	y
GPS's
Confirm units returned	y
Check for full battery indicator; replace if needed	y		one bar down on most
Working condition?	y
VHF Radios
Confirm all units returned	y
Working condition?		n/a
All batteries recharged? (After every search)	y
Returned to Firehall?	y
Returned to Agency? (if borrowed)		n/a
FRS Radios
Verify all returned	y
Verify all working	y		no reported problem
Check for full battery indicator; replace if needed	y
Satellite Phones
Verify all returned		n/a
Verify all working		n/a
Verify all batteries charged	y
inReaches
Verify all returned	y
Verify all working	y
Verify each has tracking turned off	y
Verify all batteries charged	y
Photocopier Printer
Verify all parts returned		n/a
Restock. See PCSAR Doc-98		n/a
Verify working. See PCSAR Doc-99.		n/a
Supplies dispensed to searchers
Verify still have at least 6 rolls of flagging tape marked "SEARCH & RESCUE" in each of at least 4 colours. Reorder if not.			Susanna MacGarva
Mobile Command Post
Fuel mobile command post			Brian Balak
All radios turned off?	y
Clean and remove garbage	y
SAR Truck
Fuel truck		n	7/8 full
Plug in block heater (winter)		n
Turn off 2-way radio	y
Verify trailer is locked	y
Subject Evacuation Equipment
Rescue Sleigh and stretcher in good shape and returned to equipment trailer		n/a
Quad Trailer and stretcher in good shape and returned to equipment trailer		n/a
Yellow Anchorman wheel and stretcher in good shape and returned to equipment trailer	y
Orange packaging kit (backboard, with inventory list) in good shape and returned to equipment trailer			cut webbing; tears in orange bag; missing one orange head strap
Rope Rescue Equipment
6 bags returned to equipment trailer; any with broken seals inventoried and inspected		n/a
Swiftwater Rescue Equipment
Bags returned to equipment trailer; any with broken seals inventoried and inspected		n/a
Food
Store and preserve left over food and drink		n/a
Other Equipment Returned (note type and details as per above)
Establish Lost & Found List
Circulate to all groups			Lost & Found

[edit] Financial

Action	Completed	Won't do n/a	Assigned to
Charge back
Determine if PC SAR will charge for this operation (usually yes, there have been a few exceptions)		n
Determine or negotiate rates with tasking agency		n/a
Inform other teams of Tasking Agency's expense procedures		n/a
Expense Sheets
Collect expense forms from all PC SAR members		n/a
Collect expense information on MCP SAR Truck Equipment Trailer Briefing Trailer Damaged / lost equipment Satellite phone Replacement supplies			cut webbing
Collect expense information on SAR Truck - mileage		n/a
Collect expense information on Equipment Trailer - usage		n/a
Bill Tasking agency		n/a

[edit] Record Keeping

Action	Completed	Won't do n/a	Assigned to
Filing
Get copy of files from last search manager (may be another SAR group)	y
Make colour photocopies/photographs of mylar covering map to preserve content - store in binder		none
Gather and organize search materials / forms used and add to SAR binder. Keep at least one copy of each paper	y
Sort by operations period	y
Group into manager, planning, logistics, operations	y
Copying
Determine whether Tasking Agency wants to keep originals of files		n
Scan documents to wiki or make colour photocopies for our records if giving originals to tasking agency. Consider scanning anyway for easier future reference.	y

[edit] Reporting

Action	Completed	Won't do n/a	Assigned to
Permission to share
Obtain permission from the Tasking Agency to share information		n/a
Obtain permission from the Office of the Fire Commissioner to share information		n/a
Statistics
Sign in sheet
List who came from each organization, what op periods they attended
List total # of different resources used
List total hours on search
Search statistics to researchers
Copy of sign in list to Administrator for members' participation records	y
Report
Prepare PCSAR's internal Incident Report (PCSAR Doc-126)		n/a
Complete last 2 pages of report and submit to RCMP / Tasking Agency		n/a
Create entry for incident on the wiki	y
File incident report on D4H
Incident Brief
Summary (1 - 2 paragraph) of incident for SAR binder see http://pcsar.webhop.org/zope/wiki/CritiqueTask		n/a

[edit] Critique

see Critique http://pcsar.webhop.org/mediawiki/index.php/Critiques

Action	Completed	Won't do n/a	Assigned to
Recruit manager who was not involved with incident to chair critique	y
Schedule critique time and location	y
Advise call out team to notify searchers		n/a
Advise outside resources / groups	y
Advise RCMP / tasking agency	y
Critique chair writes report of critique suggestions.
Critique report distributed to all participants and committees/organizations suggestions referred to.

[edit] Incident Review

Action	Completed	Won't do n/a	Assigned to
Pre-Plan / Search Managers Team
Review Incident
Action Identified Items
Board
Review Incident
Action Identified Items
Thank you's
Thank individuals and organizations that supported the effort.

[edit] Miscellaneous

Action	Completed	Won't do n/a	Assigned to
Update this document. Make changes so it will be easier for next time it has to be used.

[edit] Notes

[edit] Sign off

Sheet Completed by:

• Search Manager (name):
• Date:
• Signature:

Co-Signed by:

• Overhead Team Member (name):
• Date:
• Signature: