Board of Directors/2016-04-05/Agenda

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  1. Call to Order (Brett, 17:31, 1 min)
    1. Quorum
  2. Agenda (Brett, 17:32, 2 min)
    1. Additions to the Agenda
    2. Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).
  3. Board resignation - Pat (Brett: 17;34, 1 min)
  4. Minutes
    1. Minutes of March 1 meeting (Susanna, 17:35, 3 min)
      1. Errors or Omissions
      2. Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the March 1, 2016 board meeting be adopted as (presented/amended).
    2. Minutes of March 29 meeting (Brett, 17:38, 1 min)
      1. Errors or Omissions
      2. Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the March 29, 2016 board meeting be adopted as (presented/amended).
  5. Administrator
    1. Administrator's contract (Brett, 17:39, 10 min)
      Requested change: Mileage including Pincher Creek area $.45/km two ways on fixed appointments (e.g. board meetings), half on flexible appointments (e.g. picking up mail). Budget $800/year
      Suggested motion: Moved by _______________, seconded by _______________ that the Contract Service Agreement with the Administrator as (presented/amended) be signed.
    2. Breakdown of work done to Mar 31st (Susanna, 17:49, 5 min)
  6. Scheduled obligations (Brett, 17:54, 2 min)
    1. Lethbridge Casino 6 week report completed by Sue and placed on Wiki (done)
    2. 2016-03-31: 2013 casino purchases approved, ordered, and paid by deadline (done)
    3. 2016-04-10: Regional SAR meeting - Brett
    4. 2016-04-21: AGLC training - Susanna, Nichole, Brett
    5. 2016-04-29 to 05-01: SAR Alberta Annual General Meeting - Brett
    6. May: Call goes to committees, officers, etc. to submit requests for Sept 2016 - Aug 2017 budget - Igor
    7. 2016-12-31: 2013 casino report can be added to the 2016 casino and is due at the end of the year - Susanna
  7. Financial
    1. Financial Statements (Susanna, 17:56, 1 min)
      current Financial Statements unavailable. Completed to the end of Nov, 2015 missing 2 accounts that email their invoice to us. Looking to be current by next meeting.
    2. Charge out rate when billing for Quads and Snowmobiles used on searches. Discussion as to what is acceptable for the 02-16-16 Blood Reserve Search; and our rate going forward. (Susanna, 17:57, 5 min)
      1. Suggested motion: Moved by _______________, seconded by _______________ that PCSAR charge the Blood Tribe Police at the rate of ____________ for the quads used on the 2016-02-16 Blood Reserve Search and pay our members at the (same rate/rate of __________).
      2. Suggested motion: Moved by _______________, seconded by _______________ that use of member quads on incidents be paid at rate of _____________ and that Tasking Agencies be charged at the same rate.
      3. Suggested motion: Moved by _______________, seconded by _______________ that use of member snowmobile on incidents be paid at rate of _____________ and that Tasking Agencies be charged at the same rate.
    3. The recent US purchases from the 2013 casino funds will be sent to the Administrator's US address. Susanna and John will bring some in April and the rest in May, 2016. (Susanna, 18:02, 1 min)
    4. Automating payments: completed Telus and am looking to add InfoSat and Phone.com (Susanna, 18:03, 1 min)
    5. Vehicle insurance: review bill from Town (Susanna, 18:05, 3 min).
    6. Approval of cheques over $500 or outside budget (Susanna, 18:08, 3 min)
      Suggested motion: Moved by _______________, seconded by _______________ that payment to ________________ for _______________________ be approved.
      Suggested motion: Moved by _______________, seconded by _______________ that payment to ________________ for _______________________ be approved.
      Suggested motion: Moved by _______________, seconded by _______________ that payment to ________________ for _______________________ be approved.
  8. Functional Area Reports
    1. Fundraising (Brett, 18:11, 1 min)
      Shell Social Investment Fund $2000-$3000
    2. Training
      Swiftwater Rescue course (Nichole, 18:12, 5 min)
    3. Membership
      Criminal Records Review (Brett, 18:17, 2 min)
    4. Equipment (Brian, 18:19, 5 min)
    5. Pre-Plan (Brett, 18:24, 3 min)
      Following the Pincher Ridge Rescue, the Pre-Plan Committee discussed the need for rapid response in rescue situations. There are some changes in notification and call-out that have been initiated. But the committee asks the Board for direction. Is rapid response to rescue something we should be planning for?
      Suggested motion: Moved by _______________, seconded by _______________ that PCSAR recognizes a mandate to provide rapid first-response in rescue incidents in which it is skilled. And it asks the Pre-Plan Committee to develop plans and recommendations to enable that response.
    6. Technical Rescue (Brett, 18:25, 1 min)
    7. Call Out (Brett, 18:26, 1 min)
    8. Audit (Brett, 18:27, 1 min)
      New auditors needed for 2016-2016 year
    9. Technology (Brett, 18:28, 1 min)
      Focused on D4H, transfer of skills
  9. Strategic Planning (Brett, 18:29, 25 min)
  10. Adjournment (Brett, 18:54, 1 min)
    Next Board Meeting: May 3, 17:30
    Suggested motion: Moved by _______________, seconded by _______________ to adjourn.
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