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- | == Current Bylaws == | + | == Current == |
- | I'm not sure these are the current bylaws. They're the latest version [[User:Brett Wuth|Brett Wuth]] had handy.
| + | See the {{subpage|Consolidated|current bylaws}} as consolidated from their amendments. |
| + | == Official == |
| + | These are the bylaws as they have been officially filed. |
| | | |
- | <pre>
| + | * {{link|Image:2001-12-08 Bylaws 0244.pdf|Bylaws created 2001-12-08}} |
- | PINCHER CREEK SEARCH AND RESCUE SOCIETY
| + | * {{link|Image:2009-04-07 Bylaws 041 0638 10000607105272634.pdf|Bylaws amended 2009-04-07}} |
- | | + | * {{link|Image:2015-04-09 Certificate of Accurate Copy 509709564.pdf}} |
- | BYLAWS
| + | ** received in e-mail {{subpage|2015-04-10 registry response}} |
- | | + | * 2015-06-25 Notice to Alberta Corporate Registry of Bylaw Change ({{nbw|2015|06|25|signed}}, {{link|Image:Members:2015-06-25 Notice to Corporate Registry re Bylaw Amendment of 2015-05-05.odt|.odt}}) |
- | | + | ** Re [[General Meetings/2015-05-05/Minutes#Bylaw Amendment|Special Resolution]] amending the bylaws passed at the 2015-05-05 General Meeting. |
- | MEMBERSHIP
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- | 1. Terms of admission of members A Voting Member is any individual who is of the full age
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- | of 18 years, has attended at least 2 meetings in the past 12 months, has applied to be a
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- | Voting Member, indicates the wish to remain a Voting Member, and has the approval of the
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- | Board. An individual that no longer meets these requirements is no longer a Voting Member.
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- | | + | |
- | 2. An Associate Member is any individual who has applied to be an Associate Member,
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- | indicates the wish to remain an Associate Member, and has the approval of the Board. An
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- | individual that no longer meets these requirements is no longer an Associate Member.
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- | Associate Members have no voting privileges and may not be on the board of directors.
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- | Associate Members may not be required to pay a membership fee.
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- | | + | |
- | 3. The membership fee, if any, shall be determined, from time to time, by the members at a
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- | general meeting.
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- | | + | |
- | 4. Rights and responsibilities of members Members of the society may attend meetings
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- | and vote for the selection of directors of the society. Members of the society are bound by
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- | the provisions of these bylaws and are expected to support the objectives of the society.
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- | | + | |
- | 5. Resignation or expulsion of members Any member wishing to withdraw from membership
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- | may do so upon written or verbal notice to the Secretary or Board designated individuals.
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- | 6. The Board may suspend or expel any member for any reason deemed reasonable by the
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- | Board.
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- | 7. Suspended Members are entitled to no membership privileges or powers in the society.
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- | Suspended Members can be reinstated by a decision of the Board.
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- | BOARD OF DIRECTORS
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- | 8. Appointment and Removal of Directors A person appointed or elected a director becomes
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- | a director if they were present at the meeting when being appointed or elected, and did not
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- | refuse the appointment. They may also become a director if they were not present at the
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- | meeting but consented in writing to act as director before the appointment or election, or
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- | within 10 days after the appointment or election, or if they acted as a director pursuant to the
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- | appointment or election. Any director or officer, upon a majority vote of all members in good
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- | standing, may be removed from office for any cause which the society may deem
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- | reasonable.
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- | 9. Board of Directors, Executive Committee or Board, shall mean the Board of Directors of the
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- | society
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- | 10. Powers of Directors The Board shall, subject to the by-laws or directions given it by the
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- | majority vote at any meeting properly called and constituted, have full control and
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- | management of the affairs of the society. Meetings of the Board shall be held as often as
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- | may be required, but at least once every three months, and shall be called by the President.
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- | A special meeting may be called on the instructions of any two members provided they
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- | request the President in writing to call such a meeting, and state the business to be brought
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- | before the meeting. Meetings of the board shall be called by 10 days notice in writing mailed
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- | to each member or by three days notice by fax or telephone. Any four members shall
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- | constitute a quorum, and meetings shall be held without notice if a quorum of the Board is
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- | present, provided however, that any business transacted at such meeting shall be ratified at
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- | the next regularly called meeting of the Board; otherwise they shall be null and void.
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- |
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- | 11. Payment to Directors Unless authorized at any meeting and after notice for same shall
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- | have been given, no officer of member of the association shall receive remuneration for
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- | his/her services.
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- | DUTIES OF DIRECTORS
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- | 12. The President The President shall be ex-officio a member of all Committees. S/he shall,
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- | when present, preside at all meetings of the society and of the Board. In his/her absence, the
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- | Vice-President shall preside at any such meetings. In the absence of both, a chairperson
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- | may be elected at the meeting to preside.
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- | | + | |
- | 13. The Secretary It shall be the duty of the Secretary to attend all meetings of the society and
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- | Board, and to keep accurate minutes of the same. S/he shall have charge of the Seal (if one
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- | is acquired) of the society which whenever used shall be authenticated by the signature of
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- | the Secretary and President, or, in the case of the death or inability of either to act, by the
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- | Vice-President. In case of the absence of the Secretary, his/her duties shall be discharged by
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- | such officer as may be appointed by the Board. The Secretary shall have charge of all the
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- | correspondence of the society and be under the direction of the President of the Board.
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- | 14. Preparing and keeping other books and records The Secretary shall also keep a record
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- | of all the members of the society and their addresses, send all notices of the various
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- | meetings as required, and collect and receive the annual dues or assessments levied by the
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- | Society. Such monies shall be promptly turned over to the Treasurer for deposit in a Bank,
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- | Trust Company, Credit Union or Treasury Branch as required.
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- | 15. The Treasurer shall receive all monies paid to the society and be responsible for the deposit
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- | of the same in whatever Bank, Trust Company, Credit Union or Treasury Branch the Board
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- | may order. S/he shall properly account for the funds of the society and keep such books as
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- | may be directed. S/he shall present a full detailed account of receipts and disbursements to
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- | the board whenever requested and shall prepare for submission to the Annual Meeting a
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- | statement duly audited of the financial position of the society and submit a copy of the same
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- | for the Secretary for the records of the society. The Office of the Secretary and Treasurer
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- | may be filled by one person if any annual meeting for the election of officers shall so decide.
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- | 16. Auditing the Books The books, accounts and records of the Secretary and Treasurer shall
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- | be audited at least once each year by a duly qualified accountant or by two members of the
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- | society appointed for that purpose by the Board. A complete and proper statement of the
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- | standing of the books for the previous year shall be submitted by such auditor at the Annual
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- | Meeting of the society. The Fiscal year of the society in each year shall be September 1 to
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- | August 31.
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- | 17. Inspecting Books and RecordsThe books and records of the society may be inspected by
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- | any member of the society at the Annual Meeting or at any time upon giving reasonable
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- | notice and arranging a time satisfactory to the officer or officers having charge of the same.
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- | Each member of the Board shall at all times have access to such books and records.
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- | MEETINGS
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- | 18. Calling of Annual Meetings This society shall hold an annual meeting on or before
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- | November 30 in each year, of which notice in writing to the last known address of each
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- | member shall be delivered in the mail 10 days prior to the date of the meeting. At this
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- | meeting there shall be elected a President, Vice-President, Secretary, Treasurer, (or
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- | Secretary-Treasurer), and at least three directors for a total of no more than 9 Board
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- | members. The officers and directors so elected shall form a Board, and shall serve until their
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- | successors are elected and installed. Any vacancy occurring during the year shall be filled at
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- | the next meeting, provided it is so stated in the notice calling such meeting. Any Voting
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- | Member in good standing shall be eligible to any office in the society.
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- | | + | |
- | 19. Calling of General or Special Meetings General or Special meetings of the society may be
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- | called at any time by the Secretary upon the instructions of the President or Board by notice
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- | in writing to the last known address of each member, delivered in the mail eight days prior to
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- | the date of such meeting. A special meeting shall be called by the President or Secretary
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- | upon receipt of a petition signed by one-third of the members in good standing, setting forth
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- | the reasons for calling such meeting, which shall be by letter to the last known address of
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- | each member, delivered in the mail eight days prior to the meeting
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- | 20. Quorum at Meetings 30% of Voting Members in good standing shall constitute a quorum at
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- | any meeting, including a General or Special meeting.
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- | 21. If within 20 minutes from the time appointed for a meeting a quorum is not present, the
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- | meeting may be adjourned to the same day of the next week, at the same time and place,
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- | and if at the adjourned meeting a quorum is not present within 20 minutes the Members
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- | present shall constitute a quorum.
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- | VOTING
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- | 22. Voting Rights Any voting member who has not withdrawn from membership nor has been
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- | suspended nor expelled shall have the right to vote at any meeting of the society. Such votes
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- | must be made in person and not by proxy or otherwise.
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- | BORROWING POWERS
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- | 23. Borrowing Money For the purposes of carrying out its objectives, the society may borrow or
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- | raise or secure the payment of money in such manner as it thinks fit, and in particular by the
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- | issue of debentures, but this power shall be exercised only under the authority of the society,
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- | and in no case shall debentures be issued without the sanction of a special resolution of the
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- | society.
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- | DISSOLUTION
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- | 24. The society may be dissolved by passage of a special resolution. In the event of dissolution
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- | and winding up, the Special Resolution shall designate that, after all debts and liabilities have
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- | been paid, that the remaining property of the society shall be distributed to another
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- | organization(s) or association(s) in Alberta that has objectives similar to those of the society.� BY-LAWS
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- | 25. Changing the By-laws The By-laws may be rescinded, altered or added to by a "Special
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- | Resolution" as defined by the Societies Act.
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- | DATED this ______ day of December, 2001.
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- | NAME (SIGNATURE) ADDRESS OCCUPATION
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- | ______________________________________________________________________
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- | ______________________________________________________________________
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- | ______________________________________________________________________
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- | ______________________________________________________________________
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- | ______________________________________________________________________
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- | ______________________________________________________________________
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- | NAME (WITNESS) ADDRESS OCCUPATION
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- | ______________________________________________________________________
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- | </pre>
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| == Changing our bylaws == | | == Changing our bylaws == |
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| Resolution with exact wording changing the Bylaws. | | Resolution with exact wording changing the Bylaws. |
| | | |
- | 2/ Giving at least 2 weeks notice of the general meeting at which the | + | 2/ Giving at least 21 days notice (see Societies Act) of the general meeting at which the |
| Special Resolution will be voted upon. | | Special Resolution will be voted upon. |
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- | 3/ Having quorum and having a majority (or perhaps 2/3 majority -- | + | 3/ Having quorum and having a 75% (see Societies Act) vote to adopt the Special Resolution. |
- | depends on what our Bylaws say) adopt the Special Resolution.
| + | |
| + | 4/ Sending the amended Bylaws off to [https://www.servicealberta.ca/812.cfm Alberta Corporate Registry] and having |
| + | them approve them. |
| + | "[https://www.servicealberta.ca/718.cfm Society amendments, such as name, objective, or bylaw changes do not take effect until the prescribed information is filed with Corporate Registry]" |
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- | 4/ Sending the amended Bylaws off to Alberta Registries and having
| + | 5/ Sending a copy to the Canada Revenue Agency for re-approval of our charitable status. |
- | them approve them. May take about a month.
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- | 5/ Sending a copy to Revenue Canada for reapproval of our charitable status.
| + | == Analysis == |
| + | * {{subpage|Officers appointed by Board}} |
| + | == Proposed changes == |
| + | * (done) {{subpage|2015-04-10 board quorum and meeting format}} |
| + | * {{subpage|2015-06-26 interim appointments to the board}} |
These are the bylaws as they have been officially filed.
1/ Sending each member (e.g. by e-mail) a notice of a Special
Resolution with exact wording changing the Bylaws.
2/ Giving at least 21 days notice (see Societies Act) of the general meeting at which the
Special Resolution will be voted upon.
3/ Having quorum and having a 75% (see Societies Act) vote to adopt the Special Resolution.
5/ Sending a copy to the Canada Revenue Agency for re-approval of our charitable status.