General Meetings/2019-11-05/Minutes

From PCSAR

Revision as of 18:06, 6 April 2021

Status of this Document

These minutes are draft. They have not yet been adopted at a PCSAR General Meeting.

Participants

In Attendance: Brett Wuth, Lynn Keeler, Norm Keeler, Claus Burchert, Celesa Horvath, Dan Earle, Sabrina Ryans.

Absent with regret: Igor Grujic

Call to Order

The 2019 PCSAR Annual General Meeting, held at the Lebel Mansion, was called to order at 19:15 on November 5, 2019.

Quorum was established. Minutes were recorded by Sabrina Ryans and Brett Wuth.

Voting

Moved by Claus, seconded by Celesa, that all present may vote. Carried unanimously.

Chair

It was noted that the Community Response Group AGM was being conducted along side the Pincher Creek Search and Rescue AGM. To ease the process of having two similar meetings, a common chair was desired.

Moved by Celesa, seconded by Norm, that Brett Wuth be the common chair for the PCSAR and CRG meetings. Carried.

Agenda

Moved that the agenda be adopted as presented. Carried.

Minutes

Moved by Claus, seconded by Lynn, that the minutes of the November 6, 2018 Annual General Meeting be adopted as presented. Carried.

PCSAR President's Report

The President's Report was presented on behalf of Igor Grujic orally.

Igor Grujic would like to resign as his family is moving out of town. Attended the Joint Council Presentation and PCSAR is receiving ongoing funding from the Town of Pincher Creek and MD of Pincher Creek. Uniforms for the group were ordered, there were a number of small callouts this year. A mock search occured, involving PC Emergency Services, AB Parks, Waterton Lakes National Park. Working to continue developing the relationships.

PCSAR Financial Report

Brett noted that these reports are unaudited and will be audited in the next month or so.

This year, we will have a local firm do the Notice-to-Reader, then having members also audit.

Moved that the 2018-2019 Financial Statements be accepted as information. Carried.

Auditors Report

The auditors have not yet had a chance to conduct the audit but the membership will be emailed when complete.

Elections

Voting on the PCSAR positions of: President, Vice President, Secretary/Treasurer and Directors at Large.

Moved that Sabrina Ryans act as Elections Officer. Carried.

Results as follows:

• PCSAR President - Igor Grujic
• PCSAR Vice President - vacant
• PCSAR Secretary/Treasurer - Brett Wuth
• PCSAR Directors at Large - Claus Burchert

Claus accepted on condition of 6 month term, then will step down to allow transition of the board.

With low numbers, the board will be seeking more board members.

It was noted that the CRG election results were:

• CRG President: Denis Haché
• CRG Secretary/Treasurer: vacant

The board will follow up with Denis.

Committee Volunteers

The following people offered to join or continuing on various committees:

• Membership Committee: Brett Wuth, Sabrina Ryans
• Preplan Committee: Lynn Keeler, Brett Wuth
• Training Committee: Sabrina Ryans, Norm Keeler

Discussion / Motions from the Floor

No further items were raised.

Adjournment

Moved to adjourn. Carried. The time being 20:45.

Short 5-minute general meetings are held at the start of the regular training at 19:00 the first Tuesday of every month. The next is Tuesday December 3.

The next Annual General Meeting is scheduled for November 3, 2020 at 18:00.