Board of Directors/2018-05-01/Agenda

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__NOTOC__
__NOTOC__
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** charge rate for use of Briefing Trailer
 
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** charge rate for use of SAR Truck
 
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** {{subpage|Level of Participation}}
 
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** Joe Gill 2018-04-07 "What needs to change" email
 
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** SARA elections
 
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** Mileage for attending {{link|Members:2018-04-09 SARA Focus Group}}
 
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** Outstanding payables; msg 2018-04-30 08:30
 
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** review of Administrator contract
 
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# Call to Order (Brett, 17:30, 1 min)
# Call to Order (Brett, 17:30, 1 min)
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## Quorum
## Quorum
# Agenda (Brett, 17:31, 2 min)
# Agenda (Brett, 17:31, 2 min)
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## Additions to the Agenda
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#: ''Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).
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## ''Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).
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# Board Meeting Scheduling / Availability (Brett, 17:33, 5 min)
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# [[Board of Directors#Meetings|Minutes]]
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# [[Board of Directors#Meetings|Minutes]] (Rose, 17:38, 3 min)
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## Minutes of 2018-03-06 meeting (Rose, 17:33, 3 min)
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#: ''Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the March 6, 2018 board meeting be adopted as (presented/amended).
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### Errors or Omissions
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# New Member Applications (Brett, 17:41, 5 min)
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### ''Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the March 6, 2018 board meeting be adopted as (presented/amended).
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## ''Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be approved as Associate Members of the Pincher Creek Search and Rescue Society:
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# New Member Applications (Brett, 17:39, 2 min)
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##* {{member|Jake Foster}}
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#: ''Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be approved as Associate Members of the Pincher Creek Search and Rescue Society:
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##: <br/>
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#:* {{member|Jake Foster}}
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## ''Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be recommended as Members of the Community Response Group:
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#: <br/>
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##* {{member|Sabrina Ryans}}
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#: ''Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be recommended as Members of the Community Response Group:
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##* {{member|David Scott}}
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#:* {{member|Sabrina Ryans}}
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# Administrator's Report (Rose, 17:46, 5 min)
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#:* {{member|David Scott}}
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#: ''Suggested motion: Moved by _______________, seconded by _______________ that a committee consisting of ____________________ and ____________________ meet with the Administrator to review the working relationship and recommend changes to the contract and role description.
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# Administrator's Report (Rose, 17:46, 10 min)
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# Financial
# Financial
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## [[Financial Statements]] (Rose, 17:53, 10 min)
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## [[Financial Statements]] (Rose, 17:51, 5 min)
##: ''Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.
##: ''Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.
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## [[Budget]] Changes
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## [[Budget]] Changes (Rose, 17:56, 5 min)
##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2017-2018 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2017-2018 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2017-2018 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2017-2018 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2017-2018 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2017-2018 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
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## Approval of cheques over $500 or outside budget (Rose, 17:55, 3 min)
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## Approval of cheques over $500 or outside budget (Rose, 18:01, 3 min)
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $963.51 to Rose Bonertz for postage in February ($92.35) and administrator's services in the month of March ($871.16) be approved.
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $2563.51 to Rose Bonertz for postage in February ($92.35) and administrator's services in the month of March ($871.16) and the month of April ($1400.00) be approved.
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $1,345.18 to Infosat for yearly satellite phone access be approved.
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
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##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $1,659.63 to Town of Pincher Creek for fleet registration and insurance be approved.
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# Break (5 min)
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# Break (18:04, 5 min)
# Functional Area Reports
# Functional Area Reports
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## Membership
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### Volunteer Recruitment Fair - April 16-20 (Brett, 18:09, 3 min)
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### Emergency Preparedness Showcase - May 8 (Brett, 18:12, 15 min)
## Liaison (Brett)
## Liaison (Brett)
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## [[Fundraising]] (Igor)
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### SAR Alberta (Brett, 18:37, 15 min)
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## [[Training]] (Brett, 18:29, 3 min)
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#### "What we need to change" email
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## Membership
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#### Mass resignations
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## [[Equipment]] (18:34, 5 min)
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#### SARA AGM and provincial conference
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## [[Pre-Plan]] (Brett, 18:39, 2 min)
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#### Norquest Study
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## [[Technical Rescue]] (Brett, 18:41, 1 min)
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####: ''Suggested motion: Moved by _______________, seconded by _______________ that requests for mileage for personnel who attended the SAR Alberta Norquest Study focus group on April 9 in Lethbridge (be approved in principle/not be approved).
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## [[Call Out]] (Brett, 18:42, 1 min)
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## [[Fundraising]] (Igor, 18:52, 3 min)
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## [[Audit]] (Igor, 18:43, 3 min)
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##* Shell CSF
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## [[Technology]] (Brett)
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##* Community Grant Writer
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## [[Prevention]]
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## [[Training]] (Brett, 18:55, 2 min)
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# [[Action Items]] Review & Update (Brett, 18:46, 5 min)
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## [[Technical Rescue]] (Brett, 18:56, 1 min) - participation, MRA conference
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# [[Strategic Planning]] (Brett, 18:34, 25 min)
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## No reports: [[Equipment]],[[Pre-Plan]], [[Call Out]], [[Audit]], [[Technology]], [[Prevention]]
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# Adjournment (Brett, 18:51, 1 min)
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# Adjournment (Brett, 18:57, 1 min)
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#: Next Board Meeting: [date] 17:30
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#: Next Board Meeting: June 5 17:30
#: ''Suggested motion: Moved by _______________, seconded by _______________ to adjourn.
#: ''Suggested motion: Moved by _______________, seconded by _______________ to adjourn.

Current revision


  1. Call to Order (Brett, 17:30, 1 min)
    1. Introductions
    2. Quorum
  2. Agenda (Brett, 17:31, 2 min)
    Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).
  3. Board Meeting Scheduling / Availability (Brett, 17:33, 5 min)
  4. Minutes (Rose, 17:38, 3 min)
    Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the March 6, 2018 board meeting be adopted as (presented/amended).
  5. New Member Applications (Brett, 17:41, 5 min)
    1. Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be approved as Associate Members of the Pincher Creek Search and Rescue Society:

    2. Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be recommended as Members of the Community Response Group:
  6. Administrator's Report (Rose, 17:46, 5 min)
    Suggested motion: Moved by _______________, seconded by _______________ that a committee consisting of ____________________ and ____________________ meet with the Administrator to review the working relationship and recommend changes to the contract and role description.
  7. Financial
    1. Financial Statements (Rose, 17:51, 5 min)
      Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.
    2. Budget Changes (Rose, 17:56, 5 min)
      Suggested motion: Moved by _______________, seconded by _______________ that the 2017-2018 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
      Suggested motion: Moved by _______________, seconded by _______________ that the 2017-2018 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
      Suggested motion: Moved by _______________, seconded by _______________ that the 2017-2018 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
    3. Approval of cheques over $500 or outside budget (Rose, 18:01, 3 min)
      Suggested motion: Moved by _______________, seconded by _______________ that payment of $2563.51 to Rose Bonertz for postage in February ($92.35) and administrator's services in the month of March ($871.16) and the month of April ($1400.00) be approved.
      Suggested motion: Moved by _______________, seconded by _______________ that payment of $1,345.18 to Infosat for yearly satellite phone access be approved.
      Suggested motion: Moved by _______________, seconded by _______________ that payment of $1,659.63 to Town of Pincher Creek for fleet registration and insurance be approved.
  8. Break (18:04, 5 min)
  9. Functional Area Reports
    1. Membership
      1. Volunteer Recruitment Fair - April 16-20 (Brett, 18:09, 3 min)
      2. Emergency Preparedness Showcase - May 8 (Brett, 18:12, 15 min)
    2. Liaison (Brett)
      1. SAR Alberta (Brett, 18:37, 15 min)
        1. "What we need to change" email
        2. Mass resignations
        3. SARA AGM and provincial conference
        4. Norquest Study
          Suggested motion: Moved by _______________, seconded by _______________ that requests for mileage for personnel who attended the SAR Alberta Norquest Study focus group on April 9 in Lethbridge (be approved in principle/not be approved).
    3. Fundraising (Igor, 18:52, 3 min)
      • Shell CSF
      • Community Grant Writer
    4. Training (Brett, 18:55, 2 min)
    5. Technical Rescue (Brett, 18:56, 1 min) - participation, MRA conference
    6. No reports: Equipment,Pre-Plan, Call Out, Audit, Technology, Prevention
  10. Adjournment (Brett, 18:57, 1 min)
    Next Board Meeting: June 5 17:30
    Suggested motion: Moved by _______________, seconded by _______________ to adjourn.
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