Board of Directors/2019-07-02

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== Booking ==
== Booking ==
{{Meeting/Booking}} <!-- Don't remove this line -->
{{Meeting/Booking}} <!-- Don't remove this line -->
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2019-07-02 at Pincher Creek Fire Hall 17:30
== Participants ==
== Participants ==

Revision as of 21:48, 28 June 2019

This page is based on the Meeting template.

Use that template to make similar pages.

Booking

Meeting location, date, time and duration.

2019-07-02 at Pincher Creek Fire Hall 17:30

Participants

List who should participate and indicate for each person whether they've been invited, have confirmed or declined, and attended.


Agenda

Purpose of meeting or detailed agenda.


  1. Call to Order (President - Igor, 17:30, 1 min)
    1. Introductions
    2. Quorum
  2. Agenda (President, 17:31, 2 min)
    Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).
  3. Minutes (Admin - Sabrina, 17:33, 3 min)
    Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the [date] board meeting be adopted as (presented/amended).
  4. New Member Applications (Membership Cmte - Brett, 17:39, 2 min)
    1. Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be approved as Associate Members of the Pincher Creek Search and Rescue Society:


    2. Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be recommended as Members of the Community Response Group:


  5. Incidents (Preplan - Brett, 17:41, 5 min)
  6. Administrator's Report (Admin - Sabrina, 17:46, 5 min)
  7. Financial
    1. Financial Statements (Admin - Sabrina, 17:53, 5 min)
      Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.
    2. Budget Changes (Treasurer - Brett, 17:53, 5 min)
      Suggested motion: Moved by _______________, seconded by _______________ that the 2017-2018 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
      Suggested motion: Moved by _______________, seconded by _______________ that the 2017-2018 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
      Suggested motion: Moved by _______________, seconded by _______________ that the 2017-2018 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
    3. Approval of payments over $500 or outside budget (Admin - Sabrina, 17:55, 3 min)
      Suggested motion: Moved by Igor Grujic, seconded by Claus B that payment of $6253.72 to Brett Wuth for the purchase of PCSAR Branded Toques, Hats, Shirts and Jackets be approved.
      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
    4. 2018/2019 Expense Claim Deadline - 2019-07-31
    5. 2019-2024 budget planning meeting
    6. Credit Card Policy Update - Suggested Policy - Purchases outside of the auto-payments for PCSAR bills must be pre-approved, to a maximum of $499, by either the Treasurer or the President. All purchases above $500 must be approved by the Board as per spending policies. Copies of reciepts must be provided. Administrator will ensure that President and Treasurer can view credit card statements in real time through online banking, in addition, email alerts will be set up through the credit card provider informing the board when purchases occur.
  8. Break (5 min)
  9. Functional Area Reports
    1. Liaison (President - Igor)
    2. Fundraising (Treasurer - Brett)
    3. Training (Training Cmte - Brett, 18:29, 3 min)
      1. Update on Dates for SAR Basics in Lethbridge
      2. Update on Helicopter Training
    4. Membership
    5. Equipment (?, 18:34, 5 min)
      1. Sharing of Mobile Command Post - Brett Wuth
    6. Pre-Plan (Preplan - Brett, 18:39, 2 min)
    7. Technical Rescue (Techinical - Brett, 18:41, 1 min)
    8. Call Out (?, 18:42, 1 min)
    9. Audit (Treasurer - Brett, 18:43, 3 min)
    10. Technology (Technology - Brett)
    11. Prevention (?)
  10. Action Items Review & Update (Brett, 18:46, 5 min)
  11. Strategic Planning (18:34, 25 min)
    1. Update: Associate Member needs for training and increased participation.
  12. Adjournment (President - Igor, 18:51, 1 min)
    Next Board Meeting: August 6, 2019 17:30
    Suggested motion: Moved by _______________, seconded by _______________ to adjourn.

Handouts

Any related documents distributed before or during the meeting.

Minutes

Rough notes or formal minutes of the meeting.

Expenses

Receipts related to the meeting.

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