Board of Directors/2019-10-22

From PCSAR

Revision as of 20:22, 22 October 2019

Booking

Meeting location, date, time and duration.

Meeting is scheduled for 1730 - via Conference Call

Participants

List who should participate and indicate for each person whether they've been invited, have confirmed or declined, and attended.

Agenda

Purpose of meeting or detailed agenda.

1. Call to Order (President - Igor, 17:30, 1 min)
   1. Introductions
   2. Quorum
2. Agenda (President, 17:31, 2 min)

   Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).

3. Minutes (Admin - Sabrina, 17:33, 3 min)

   Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the [date] board meeting be adopted as (presented/amended).

4. New Member Applications (Membership Cmte - Brett, 17:39, 2 min)
   1. Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be approved as Associate Members of the Pincher Creek Search and Rescue Society:

      
      

      
      

   2. Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be recommended as Members of the Community Response Group:

      
      

      
      

5. Incidents (Preplan - Brett, 17:41, 5 min)
6. Administrator's Report (Admin - Sabrina, 17:46, 5 min)

   1. Uniform Policy

      Expense Claim Forms & Expense Claim Policy

7. Financial
   1. Financial Statements (Admin - Sabrina, 17:53, 5 min)

      Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.

   2. Budget Changes (Treasurer - Brett, 17:53, 5 min)

      Suggested motion: Moved by _______________, seconded by _______________ that the 2018 - 2019 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

      Suggested motion: Moved by _______________, seconded by _______________ that the 2018 - 2019 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

      Suggested motion: Moved by _______________, seconded by _______________ that the 2018 - 2019 Budget Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

      1. 2019/2020 Budget Update - Brett
   3. Approval of payments over $500 or outside budget (Admin - Sabrina, 17:55, 3 min)

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $1741.72 to 645858 AB. Ltd. for administrator's services in the month of _____________ be approved.

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.

8. Break (5 min)
9. Functional Area Reports
   1. Liaison (President - Igor)
   2. Fundraising (Treasurer - Brett)

      1. Joint Council Funding Presentation

   3. Training (Training Cmte - Brett, 18:29, 3 min)
   4. Membership
   5. Equipment (?, 18:34, 5 min)
   6. Pre-Plan (Preplan - Brett, 18:39, 2 min)

      1. Avalanche meeting at CMR

   7. Technical Rescue (Techinical - Brett, 18:41, 1 min)
   8. Call Out (?, 18:42, 1 min)
   9. Audit (Treasurer - Brett, 18:43, 3 min)

      1. Audit preparation - Sabrina

         Firm for year end statements - Igor

         Member Auditors - Brett

   10. Technology (Technology - Brett)
   11. Prevention (?)
10. Action Items Review & Update (Brett, 18:46, 5 min)
11. Strategic Planning (18:34, 25 min)

    1. AGM Planning and Update

12. Adjournment (President - Igor, 18:51, 1 min)

    Next Board Meeting: [date] 17:30

    Suggested motion: Moved by _______________, seconded by _______________ to adjourn.

Handouts

Any related documents distributed before or during the meeting.

Minutes

Rough notes or formal minutes of the meeting.

• Minutes

Expenses

Receipts related to the meeting.