Membership Committee
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(New page: == Mandate == The mandate of the Membership Committee has not yet been set by the Board. The following draft mandate is in discussion by the Committee. The Membership Committee is res...)
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Revision as of 17:00, 13 January 2011
Mandate
The mandate of the Membership Committee has not yet been set by the Board. The following draft mandate is in discussion by the Committee.
The Membership Committee is responsible to make sure the organization has sufficient members with the skills, interests, and background for the organization to meet its needs.
To do so, the committee must understand what the personnel needs of the organization are. It receives that information from the Board (for organizational needs) and the Preplan Committee (for operational needs).
When their are insufficient numbers or members with the specific interest and background, the committee recruits from the community for new members.
If there is a lack of specific skills, the committee coordinates with the Training Committee to decide whether to recruit for new members with those skills, or train existing members.
The committee is responsible to maintain a high retention rate so that member turn over is low and the need to recruit replacements are low. To do so, the committee may run programmes to do such things as
- make new members feel welcome
- help existing members feel connected
- provide a positive social environment
- understand why members leave
The committee is responsible for periodically reviewing membership policies and recommending any useful changes to the Board.
The committee is responsible for keeping the membership list. It maintains the personnel record on each member, which shows both information needed for the organization (such as e-mail address, voting status, participation and committees) and for operational needs (such as emergency contacts, equipment and operational status).
The committee brings to the Board for consideration new membership applications. It tracks which Associate Members qualify for or no longer qualify for Voting membership, and informs the board of that. It provides a list of Voting Members for all general meetings.
The committee provides electronic mailing lists that all e-mail communications between all members and within each committee.
The committee provides operational information in the form of a call-out list and individual personnel records.
