Board of Directors/2018-05-01/Agenda

From PCSAR

• • Level of Participation
  • Mileage for attending Members:2018-04-09 SARA Focus Group
  • Board meeting attendance

1. Call to Order (Brett, 17:30, 1 min)
   1. Introductions
   2. Quorum
2. Agenda (Brett, 17:31, 2 min)
   1. Additions to the Agenda
   2. Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).
3. Minutes
   1. Minutes of 2018-03-06 meeting (Rose, 17:33, 3 min)
      1. Errors or Omissions
      2. Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the March 6, 2018 board meeting be adopted as (presented/amended).
4. New Member Applications (Brett, 17:39, 2 min)

   Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be approved as Associate Members of the Pincher Creek Search and Rescue Society:

   • Jake Foster

   
   

   Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be recommended as Members of the Community Response Group:

   • Sabrina Ryans
   • David Scott

5. Administrator's Report (Rose, 17:46, 10 min)
   1. Suggested motion: Moved by _______________, seconded by _______________ that a committee consisting of ____________________ and ____________________ meet with the Administrator to review the working relationship and recommend changes to the contract and role description.
6. Financial
   1. Financial Statements (Rose, 17:53, 10 min)

      Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.

   2. Budget Changes

      Suggested motion: Moved by _______________, seconded by _______________ that the 2017-2018 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

      Suggested motion: Moved by _______________, seconded by _______________ that the 2017-2018 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

      Suggested motion: Moved by _______________, seconded by _______________ that the 2017-2018 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

   3. Approval of cheques over $500 or outside budget (Rose, 17:55, 3 min)

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $963.51 to Rose Bonertz for postage in February ($92.35) and administrator's services in the month of March ($871.16) be approved.

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $1,345.18 to Infosat for yearly satellite phone access be approved.

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $1,659.63 to Town of Pincher Creek for fleet registration and insurance be approved.

7. Break (5 min)
8. Functional Area Reports
   1. Liaison (Brett)
      1. SAR Alberta
         1. "What we need to change" email
         2. Mass resignations
         3. SARA AGM and provincial conference
   2. Fundraising (Igor)
   3. Training (Brett, 18:29, 3 min)
   4. Membership
   5. Equipment (18:34, 5 min)
   6. Pre-Plan (Brett, 18:39, 2 min)
   7. Technical Rescue (Brett, 18:41, 1 min)
   8. Call Out (Brett, 18:42, 1 min)
   9. Audit (Igor, 18:43, 3 min)
   10. Technology (Brett)
   11. Prevention
9. Action Items Review & Update (Brett, 18:46, 5 min)
10. Strategic Planning (Brett, 18:34, 25 min)
11. Adjournment (Brett, 18:51, 1 min)

    Next Board Meeting: [date] 17:30

    Suggested motion: Moved by _______________, seconded by _______________ to adjourn.