Board of Directors/2018-05-01/Agenda

From PCSAR

1. Call to Order (Brett, 17:30, 1 min)
   1. Introductions
   2. Quorum
2. Agenda (Brett, 17:31, 2 min)
   1. Additions to the Agenda
   2. Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).
3. Minutes
   1. Board Meeting Scheduling / Attendance
   2. Minutes of 2018-03-06 meeting (Rose, 17:33, 3 min)
      1. Errors or Omissions
      2. Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the March 6, 2018 board meeting be adopted as (presented/amended).
4. New Member Applications (Brett, 17:39, 2 min)

   Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be approved as Associate Members of the Pincher Creek Search and Rescue Society:

   • Jake Foster

   
   

   Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be recommended as Members of the Community Response Group:

   • Sabrina Ryans
   • David Scott

5. Administrator's Report (Rose, 17:46, 10 min)
   1. Suggested motion: Moved by _______________, seconded by _______________ that a committee consisting of ____________________ and ____________________ meet with the Administrator to review the working relationship and recommend changes to the contract and role description.
6. Financial
   1. Financial Statements (Rose, 17:53, 10 min)

      Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.

   2. Budget Changes

      Suggested motion: Moved by _______________, seconded by _______________ that the 2017-2018 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

      Suggested motion: Moved by _______________, seconded by _______________ that the 2017-2018 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

      Suggested motion: Moved by _______________, seconded by _______________ that the 2017-2018 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

   3. Approval of cheques over $500 or outside budget (Rose, 17:55, 3 min)

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $963.51 to Rose Bonertz for postage in February ($92.35) and administrator's services in the month of March ($871.16) be approved.

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $1,345.18 to Infosat for yearly satellite phone access be approved.

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $1,659.63 to Town of Pincher Creek for fleet registration and insurance be approved.

7. Break (5 min)
8. Functional Area Reports
   1. Membership
      1. Volunteer Recruitment Fair - April 16-20
      2. Emergency Preparedness Showcase - May 8
   2. Liaison (Brett)
      1. SAR Alberta
         1. "What we need to change" email
         2. Mass resignations
         3. SARA AGM and provincial conference
         4. Norquest Study

            Suggested motion: Moved by _______________, seconded by _______________ that requests for mileage for personnel who attended the SAR Alberta Norquest Study focus group on April 9 in Lethbridge (be approved in principle/not be approved).

   3. Fundraising (Igor)
      • Shell CSF
      • Community Grant Writer
   4. Training (Brett, 18:29, 3 min)
   5. Equipment (18:34, 5 min)
   6. Pre-Plan (Brett, 18:39, 2 min)
   7. Technical Rescue (Brett, 18:41, 1 min)
   8. Call Out (Brett, 18:42, 1 min)
   9. Audit (Igor, 18:43, 3 min)
   10. Technology (Brett)
   11. Prevention
9. Action Items Review & Update (Brett, 18:46, 5 min)
10. Strategic Planning (Brett, 18:34, 25 min)
11. Adjournment (Brett, 18:51, 1 min)

    Next Board Meeting: [date] 17:30

    Suggested motion: Moved by _______________, seconded by _______________ to adjourn.