Board of Directors/2018-05-01/Agenda

From PCSAR

1. Call to Order (Brett, 17:30, 1 min)
   1. Introductions
   2. Quorum
2. Agenda (Brett, 17:31, 2 min)
   1. Additions to the Agenda
   2. Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).
3. Board Meeting Scheduling / Availability (Brett, 17:33, 5 min)
4. Minutes (Rose, 17:38, 3 min)
   1. Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the March 6, 2018 board meeting be adopted as (presented/amended).
5. New Member Applications (Brett, 17:41, 5 min)

   Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be approved as Associate Members of the Pincher Creek Search and Rescue Society:

   • Jake Foster

   
   

   Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be recommended as Members of the Community Response Group:

   • Sabrina Ryans
   • David Scott

6. Administrator's Report (Rose, 17:46, 5 min)
   1. Suggested motion: Moved by _______________, seconded by _______________ that a committee consisting of ____________________ and ____________________ meet with the Administrator to review the working relationship and recommend changes to the contract and role description.
7. Financial
   1. Financial Statements (Rose, 17:51, 5 min)

      Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.

   2. Budget Changes (Rose, 17:56, 5 min)

      Suggested motion: Moved by _______________, seconded by _______________ that the 2017-2018 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

      Suggested motion: Moved by _______________, seconded by _______________ that the 2017-2018 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

      Suggested motion: Moved by _______________, seconded by _______________ that the 2017-2018 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

   3. Approval of cheques over $500 or outside budget (Rose, 18:01, 3 min)

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $963.51 to Rose Bonertz for postage in February ($92.35) and administrator's services in the month of March ($871.16) be approved.

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $1,345.18 to Infosat for yearly satellite phone access be approved.

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $1,659.63 to Town of Pincher Creek for fleet registration and insurance be approved.

8. Break (18:04, 5 min)
9. Functional Area Reports
   1. Membership
      1. Volunteer Recruitment Fair - April 16-20 (Brett, 18:09, 3 min)
      2. Emergency Preparedness Showcase - May 8 (Brett, 18:12, 15 min)
   2. Liaison (Brett)
      1. SAR Alberta (Brett, 18:37, 15 min)
         1. "What we need to change" email
         2. Mass resignations
         3. SARA AGM and provincial conference
         4. Norquest Study

            Suggested motion: Moved by _______________, seconded by _______________ that requests for mileage for personnel who attended the SAR Alberta Norquest Study focus group on April 9 in Lethbridge (be approved in principle/not be approved).

   3. Fundraising (Igor, 18:52, 3 min)
      • Shell CSF
      • Community Grant Writer
   4. Training (Brett, 18:55, 2 min)
   5. Technical Rescue (Brett, 18:56, 1 min)
   6. No reports: Equipment,Pre-Plan, Call Out, Audit, Technology, Prevention
10. Adjournment (Brett, 18:57, 1 min)

    Next Board Meeting: June 5 17:30

    Suggested motion: Moved by _______________, seconded by _______________ to adjourn.