General Meetings/Organizing AGM

From PCSAR

• Notifications need to be started second week in October to garner interest in running for positions. Need pro-active approach by Membership Committee. Media notice should be included under Shell Community Calendar. Perhaps plan a rope rescue exercise or something for those members who are able to attend earlier in the afternoon - around 15:00. (dp)

Contact members

Each member should be called:

• Potluck/Celebration of our 20th anniversary/AGM at 18:00 (6pm) Tuesday November 3 at the fire hall
• Can you attend?
• Will you bring guests?
• Are you getting monthly e-mails? (So we can figure out if we have a problem contacting people)
• When did you last participate? (So we can determine if we have stale members that need to be removed from the list. Members need to participate at least once a year to maintain membership. Coming to this event will count.)
• Are you willing to run for office?
  • President - leads the business end of the group; deals with other organizations
  • Vice President - fills in for the President
  • Secretary - meetings and record keeping; mostly delegated to the Administrator
  • Treasurer - financial; mostly delegated to the Administrator
  • Director at Large - attend board meetings; minimal other duties
• Are you willing to help out?
  • Membership Committee - keeping members involved, recruiting new members, social and fun stuff, member records
  • Preplan Committee - planning how we should respond in searches; all Search Managers expected to participate; others welcome
  • Training Committee - arrange monthly training, courses, outside training opportunities; don't have to instruct to be part of committee
  • Equipment Committee - maintain our equipment, plan new purchases; keep things charged and ready to run
  • Technology Committee - website, phone call-out systems, satellite technology
  • Call Out Committee - notify members of searches, coordinates their arrival; work from home
  • Fund raising committee - apply for grants; speak to funders; Casino
  • Audit Committee - review the books and report to the membership once a year; should be independant of board
  • Technical Rescue - plan and train for rescues that require special skills - rope rescue, swift water
• When was the last time you participated? (For determining whether people are still members. They have to had participated in the last year.)

Checksheet for calling each member: PCSAR Doc-124 AGM Phone Check Sheet