Policies

From PCSAR

Revision as of 00:31, 10 September 2017

Policies are set by the membership (at a general meeting) or more commonly by the Board.

They are currently distributed through the minutes of the organization and some documents on the web site.

This page is intended to become the place to find policies.

• See Member Documents
• Collected Policies from 2011-01 to 2014-01 Board Minutes
  • Criminal Record Check, June 7, 2011
    • Eric made a motion to accept the new members without requiring them to get their criminal record check, and that future approved members will not be required to get a criminal record check until this issue is resolved with the RCMP. Fraser Seconded. CARRIED.
  • Fundamentals Course Instructor Rates, September 6, 2011
    • Eric made a motion that future payments for SAR Fundamentals Course shall be paid out first to the qualified instructors, secondly for any student expenses, and anything left over will be split among the remaining volunteers. Janet seconded. CARRIED.
  • Policy for Dog Team
    • Fraser made a motion to use the Federal Travel rate for a Dog Team and to assist with one-way travel to all required training events to keep a CSDA certification. CARRIED. October 4, 2011
  • AARC (WCB Insurance coverage for PCSAR events) October 4, 2011
    • CRAIG made a motion to implement using the AARC system to get WCB coverage for PCSAR events. The administrator will be responsible for ensuring a tracking number is requested for all PCSAR meetings and training events. The call-out caller will get a tracking number once all of the searches have been contacted for a search. CARRIED.
  • June 5, 2012
    • Fraser made a motion to authorize Brian to take the necessary steps in getting repairs and upgrades made to the new Command Post to make it safe, road worthy and ready for PCSAR needs, Ron seconded. CARRIED.
  • August 8, 2012
    • Cindy made a motion to accept PCCEMA's offer of using their call-out system for the foreseeable future, Brian seconded. CARRIED.
  • Policy for Selling PCSAR Equipment November 6, 2012
    • Janet made a motion that it is in the best interest for PCSAR to get the maximum price possible for old equipment and therefore any item up for sale will be put to tender, and the highest will get the item. PCSAR reserves the right to refuse any/all bids, and the Board will establish a timeline for tenders on a case by case basis. If 2 high bids are the same, each bidder will be told and asked to re-bid. Ron Seconded. CARRIED.
  • Re: Paying for Search Bills before cheques are received from the RCMP, or tasking agency. December 4, 2012
    • Janet made a motion to pay search related expenses in a timely fashion, regardless of whether or not we have received reimbursement from the RCMP, Yvonne seconded. CARRIED.
  • Policy for Command Post Rates, May 7, 2013
    • Fraser made a motion to charge $250.00/day plus the Federal Mileage Rate for the Command Post on Searches, Brian seconded. CARRIED.
• Later Board Minutes have not had their policies collated, except
  • December 10, 2013
    • Brett made a motion to authorize expenditures of single items up to $200.00 within budget limits and category limits, Ron seconded. CARRIED.
  • 2014-02-11 Access to Policies
    • Brett made a motion that all policies adopted by the Board and General Membership be made easily accessible to all of PCSAR Members, Cindy seconded. CARRIED.
  • 2014-04-01 Attendance of Board Members
    • Moved by Brett Wuth, seconded by Brad Boese “the Board establishes the policy that all PCSAR Board members are expected to attend all BOARD MEETINGS. If a Board Member knows they cannot attend, they should inform the President prior to the meeting with a brief statement of why they are not able to attend. Any Board Member, who is absent without notice will be contacted by the President to discuss their obligation under this policy” CARRIED
  • 2014-04-01 Board Member Attendance Requirements
    • Moved by Brett Wuth, seconded by Brad Boese “The Board establishes the policy that it will deem ANY Board Member who has not attended the last Three (3) Board meetings to have resigned from their position, unless the member makes an affirmative response to written communication”. In accordance with the BYLAWS, at the next General Meeting an election will be held to fill the vacant seat. CARRIED**
  • 2014-05-06 Credit Card
    • Moved by Yvonne Cyr, seconded by Brian Balak Pincher Creek Search and Rescue Society Signing Authorities are authorized to obtain a Credit Card from the ATB in the name of the Pincher Creek Search and Rescue Society not to exceed a credit limit of $1,000.00. CARRIED
  • 2014-05-06 Credit Card
    • Moved by Brian Balak, seconded by Brett Wuth the administrator is responsible for the security and use of any PCSAR Society Credit Cards, as per Board Policy. CARRIED
  • 2014-05-06 GST
    • Moved by Brett Wuth, seconded by Yvonne Cyr The administrator is authorized to obtain a GST number from Canada Revenue for PCSAR Society and calculate and apply for a rebate of GST paid by PCSAR to date. CARRIED
  • 2014-05-06 Youth Safety Program
    • Moved by Brett Wuth, seconded by Nicole Boissenault that we establish a Youth SAR Prevention Committee, to be chaired by Yvonne Cyr. CARRIED
  • 2014-10-07
    • Moved by Brett Wuth, seconded by Claus Burchert that the Secretary and Treasurer Job descriptions by accepted. CARRIED
  • 2015-02-17
    • Moved by Laverne seconded by John to accept the Vice President's Job Description as amended. CRRIED.
  • 2015-02-17
    • Moved by Laverne seconded by John to accept the Secretary and Trearurers Job Descriptions as amended. CARRIED.
  • 2015-02-17
    • Moved by Nicole seconded by John to accept the Directors at Large Job Description as amended. CARRIED.
  • 2015-02-17
    • Moved by Brett seconded by Claus to amend the Criminal Records/Vulnerable Sector Policy to read "Only and unblemished record is acceptable to qualify for membership in Pincher Creek Search ad Rescue. CARRIED
  • 2015-03-03
    • Moved by Brett seconded by John to accept the President's Job Description as amended. CARRIED.
  • 2015-04-13
    • Moved that the Job Description of the Administrator be adopted as presented.
  • 2015-04-13
    • Moved that Board meetings if not held in person, may be held by telephone, e-mail or other means of communications or a mixture of means provided all board members have an opportunity to participate. If the means of communications limit effective debate on any motions, such motions shall fail with a single nay vote.
  • 2015-06-02
    • Moved by Brett Wuth, seconded by Fraser Smith, that signing authority and holder of the PIN on PCSAR's credit card through the Alberta Treasury Branch be the Administrator (Diann Piwek) and that the card be physically held by the Trearurer or in that vacancy, by the President. Carried.
  • 2015-09-01
    • Moved by John MacGarva, seconded by Fraser Smith that the proposed cheque signing policy #2015-01 be approved as amended. Carried.
    • Image:Proposed Cheque Signing Policy 2015-01 draft.odt
    • amendmemnts
  • 2015-10-06
    • Moved by Brett Wuth, seconded by John MacGarva that each budget line item be assigned an office or committee as amended to act as planner; thus becoming responsible for planning transactions, recommending necessary changes and proposing future budget amounts. Approval of expenditures remain subject to existing procedures, such as the budget authorization motion. Carried.
  • 2015-10-06 Fund Raising

Moved by Brett Wuth, seconded by Fraser Smith that the Casino Chairperson role description be adopted as presented. Carried.

• Cheques
• (proposed) policy on Signing Agreements
• (proposed) policy on PCSAR Contact Information